Policies

Academic Credit and Limitations

Since the fall semester 1983, academic/artistic credit for work completed at CalArts has been awarded in terms of semester units. CalArts adheres to the standard definition of “semester unit” as described by the Western Association of Schools and Colleges. For undergraduate students, one semester unit is assigned on the basis of 3 hours of work each week of a semester with a semester considered to be 15 weeks for a total of 30 weeks of instruction. Using this formula, 45 hours of study in one semester is equal to one semester unit.

Examples of the ways in which one undergraduate semester unit may be earned are as follows: 

• Lecture Course: One contact hour plus two hours of out of class preparation. 
• Studio Course: Two contact hours plus one hour of out of class preparation.
• Individual Lessons: One hour of contact with at least two hours of practice.
• Independent Study: At least three hours of work per week.

For students pursuing an MFA degree, MA degree, Advanced Certificate, or DMA degree, one semester unit is assigned on the basis of 4 hours of work each week of a semester with a semester considered to be 15 weeks for a total of 30 weeks of instruction. Using this formula, 60 hours of study in one semester is equal to one semester unit. More out–of–class preparation time is generally expected at the graduate level than at the undergraduate level.

The number of units established for any one class is based on minimum expectations. Quality is recognized by the awarding, not of units, but of grades (high pass, pass, low pass, etc.).

A full–time undergraduate student program is normally 14 to 16 units and not less than 12 units. At CalArts, a full–time MFA, MA or Advanced Certificate of Fine Arts student program is not less than 9 or 12 units depending on the program of study. A full–time DMA student program comprises not less than 10 units.

A 14 to 16 unit course load requires at least 42 to 48 hours of class related work per week while a 20 unit course load would require at least 60 hours of course related work per week. Considering this commitment of time, energy and resources, we limit student course loads to no more than 20 units per semester (excluding any Winter Session units).

We recognize that on occasion, a student may wish to exceed the 20 units per semester limitation due to unusual circumstances. In that case, the student will complete the Unit Overload Petition, which must be approved and signed in the following order by:

• the student’s mentor; 
• the dean of the student’s School; 
• the Provost or his/her designee; and
• the Registrar.

Only students who have not received an NC grade in the two semesters preceding the petition are eligible to request a unit overload. BFA–1 students may not petition for more than 20 units (excluding any Winter Session units).

Note: Financial aid is calculated on the minimum full–time course load (12 units for undergraduate students / nine units for graduate students). Units beyond the prescribed minimum are not calculated for additional financial aid.

Academic Misconduct

Academic Misconduct

Discipline may be imposed for all forms of academic misconduct (including but not limited to, cheating, fabrication and plagiarism) and facilitating such misconduct. Forgery, authorized alteration or unauthorized use of any official CalArts document, record or instrument of identification.

Procedures for Handling Misconduct Cases

All cases of academic misconduct shall be referred to the Associate Provost or designee, who in consultation with the appropriate School Dean, shall determine which disciplinary sanctions, if any shall be imposed. The sanctions of suspension or dismissal shall not be imposed unless the Provost concurs.

Consequences

When a student is found to have engaged in academic misconduct, any of the following types of actions may be imposed. Any action imposed should be appropriate to the violation, taking into consideration the context and seriousness of the violation and the past record of the student.

Warning

Written notice to the student that a violation of academic conduct has occurred and that continued or repeated violations may be cause for further disciplinary action, normally in the form of disciplinary probation, loss of privileges, and exclusion from activities, suspension, or dismissal.

Probation

A status imposed for a specific period of time in which a student must demonstrate conduct that conforms to CalArts academic standards. Conditions restricting the student’s privileges or eligibly for activities may be imposed. Misconduct during the probationary period or violation of any conditions of the probation may result in further disciplinary action, normally in the form of suspension or dismissal.

Loss of Privileges and Exclusion from Activities

Exclusion from participation in designated privileges and/or activities for a specified period of time. Failure to adhere to the limitations imposed n privileges in activities or violation of academic conduct during the period of the sanction may be cause for further disciplinary action, normally in the form of suspension or dismissal.

Suspension

Termination of student status at CalArts for a specified academic term or terms with reinstatement thereafter certain, provided that the student has complied with any conditions imposed as part of the suspension. Violation of the conditions of suspension may be cause for further disciplinary action, normally in the form of dismissal.

Dismissal

Termination of student status for an indefinite period. Readmission to CalArts shall require the specific approval of the student’s School Dean and the Provost. Readmission after dismissal may be granted only under exceptional circumstances.

Appeal Process for Academic Misconduct Sanctions

The student may appeal an academic misconduct sanction. To do so, the student must submit, in writing, a notice of appeal to the Provost. The notice of appeal should provide a brief statement of the basis for the appeal and must be submitted within ten calendar days of the date on which the sanction is imposed.

Upon receipt of a notice of appeal, an Appeals Committee shall be formed as soon as is practical. Persons eligible to serve on the Appeals Committee shall be current members of the faculty, staff and student body. One member of the Appeals Committee shall be appointed by the Associate Provost or designee, one by the VP for Student Experience, and one member by the student. Together, these members of the Appeals Committee shall decide who from among them shall serve as chairperson. No person shall participate as a member of the Appeals Committee who has been involved in the events upon which the sanction has been imposed or who is biased.

Within ten calendar days of the date of Appeals Committee is formed, or as soon thereafter as practical, the Appeals Committee shall meet in closed session to consider the appeal. The members of the Appeals Committee shall respect the confidentiality of the proceedings. The student and the CalArts official(s) who imposed/recommended the disciplinary sanctions shall be provided with an opportunity to meet with the Appeals Committee, but shall otherwise be present at a meeting of the Appeals Committee only at the request or with the permission of the Appeals Committee. As it deems appropriate, the Appeals Committee shall interview other persons and shall consider written materials and other items pertinent to the appeal. When the student appears before the Appeals Committee, they may be accompanied and advised by any current member of the CalArts community, (i.e. student, staff member, or faculty member) who is not an attorney, but such person may not address the Appeals Committee unless requested by it to do so.

At the completion of its review, the Appeals Committee shall prepare a written advisory report consisting of the findings, conclusions and recommendations, and shall submit it to the Provost. A determination by the Appeals Committee that a student has engaged in academic misconduct shall be made on the basis of whether it is more likely than not that the student engaged in such conduct. Copies of the report should also be furnished to the student and the CalArts official(s) who imposed/recommended the sanctions. Under separate cover, the Appeals Committee shall also forward to the Provost copies of any written material or items that it considered in connection with the appeal process.

The Provost or designee shall consider the report and at their discretion take whatever action they deem appropriate. Prior to taking such action, the Provost or designee may discuss the report with members of the Appeals Committee, the student or any other person. The Provost or designee shall transmit their decision in writing to the student, the CalArts official(s) who imposed/recommended the disciplinary sanctions, and the members of the Appeals Committee. The decision of the Provost shall be final.

Academic Standing Policy

Academic Standing Review

Academic Standing is administered by the Registrar's Office. Incomplete and missing grades will be treated as NC or W grades for the purposes of established Academic Standing. However, if all Incomplete or NC grades are successfully resolved by the end of the subsequent semester, the warning or probation status may be cancelled.

Certificate of Fine Arts

Students will be placed on warning/probation/suspension when they do not successfully complete a minimum of 12 units each semester. Part-time students must complete 75% of their enrolled units each semester. 

Bachelor of Fine Arts

Students will be placed on warning/probation/suspension when they do not successfully complete a minimum of 12 units each semester and/or make satisfactory progress in Critical Studies requirements as indicated in the chart below. Part-time students must complete 75% of their enrolled units each semester. 

These standards are minimum standards. An undergraduate student completing only 12 units each semester will not graduate in 4 years (8 semesters).

Master of Fine Arts, Master of Arts Degree & Advanced Certificate of Fine Art

Students will be placed on probation/suspension when they do not successfully complete a minimum of 9 units each semester in Schools of Critical Studies, Film/Video, Theater or a minimum of 12 units each semester in the Schools of Art, Dance, Music. MA students must complete a minimum of 9 units per semester in their first year, and 6 units per semester in their second year. Part-time students must complete 75% of their enrolled units each semester.

Doctor of Musical Arts

Students will be placed on probation/suspension when they do not successfully complete a minimum of 10 units each semester.

Notifications

Students will receive notice that they have been placed on warning, probation, extended probation or suspension at the end of the semester. Notifications will be sent to the students' CalArts e-mail. Copies of the notice are sent to the mentor, Program Director, school dean, Dean of Critical Studies, Provost, Assistant Provost for Academic Advising and Student Success, Vice Provost for Academic Affairs, Registrar, Director of Financial Aid, and the Vice President for Student Affairs.

Placing Students on Warning, Probation, Extended Probation or Suspension

Students placed on warning, probation, extended probation or suspension shall be notified in writing explaining the reasons for the action, the requirements the students must satisfy in order to be removed from warning/probation/extended probation/suspension, and the consequences of not satisfying those requirements.

Removing Students on Warning, Probation or Suspension

When students are removed from warning/probation/extended probation/suspension, the Registrar's Office will send written notice to the students.

Dismissal

The Provost (or designee) must approve the dismissal. Once approval is granted, the Registrar sends students a dismissal letter, which includes reasons for the action and information about appeal procedures.

Deadlines for Notification

Notification Deadline

Warning/Probation

• End of Fall Semester - Issued after the end of the semester and no later than two weeks into the next semester.
• End of Spring Semester - Issued within two weeks of grades being issued and no later than 1 month before the start of the next semester.

Extended Probation/Suspension/Dismissal

• End of Fall Semester - Issued after the end of the semester and no later than 7 calendar days before the start of the next semester.
• End of Spring Semester - Issued within two weeks of grades being issued and no later than 1 month before the start of the next semester.

Removal from Warning/Probation/SuspensionIssued within two weeks after the end of the semester.

Definition of Academic Standing Stages

Warning - Students in good standing are first placed on warning as an indicator that they have failed to meet the minimum unit requirements in a given semester. Students will be required to meet with the Institute Academic Advisor, mentor and/or program director prior to registering for the following semester. 

Probation - Students on warning who fail to meet the minimum unit requirements in the following semester of enrollment will be placed on probation. Students on probation may be limited to enrolling in no more than 15 units, and may not participate in study abroad or internship programs until removed from probation status. Students may be required to meet with the Institute Academic Advisor, mentor and/or program director twice during their semester of probation.

Extended Probation & Suspension - Students on probation who fail to meet the minimum unit requirements in the following semester of enrollment will be reviewed by the Academic Appeals Committee* for possible suspension. Students may submit an Academic Suspension Petition form discussing why they experienced academic difficulties, what they have done to address those difficulties, and why they can make academic improvement in the following semester. The students' School and Office of Student Experience may submit written information to the committee for consideration. The Academic Appeals Committee* will review all information, including the student's academic record, and determine if the student will be placed on suspension for either a semester or year (depending on program requirements) or granted one semester to improve their academic status.

Students granted one semester to improve their academic status must meet with their school dean (or designee) prior to registering for the following semester. All restrictions notated in probation will continue. Students who fail to meet the minimum unit requirement in the following semester of enrollment will automatically be placed on suspension for either a semester or year (depending on program requirements).

Students placed on suspension will be required to meet with the Institute Academic Advisor and a school representative to determine the conditions for returning to CalArts; these conditions will be articulated in a letter, and will be monitored by the Registrar's Office.

Dismissal - Students who return to CalArts following a suspension may be dismissed from the Institute due to units and/or Critical Studies (applicable to BFA students) deficiency following any subsequent semester of unsatisfactory work. 

* Academic Appeals Committee - Academic Council Chair (or designee), one Academic Council Representative (or designee), Provost Office representative, Registrar Office representative. 

Progression Through Stages of Academic Standing

Bachelor of Fine Arts, Master of Art Degrees & Advanced Certificates

1. Warning
2. Probation
3. Suspension
4. Dismissal

Master of Fine Arts, Master of Art Degrees & Advanced Certificates

1. Probation
2. Suspension
3. Dismissal

Doctor of Musical Arts Degree

1. Probation
2. Dismissal

Student Records

The internal student records of the Institute will contain all notices of action taken in accordance with the policies on Metier and Academic Standing. However, students' official transcripts will not reflect a Metier or Academic standing history if all requirements are fulfilled and the Metier or Academic Standing is removed. The internal permanent record will reflect the following actions: warning, probation, suspension, dismissal and reinstatement.

Academic performance is evaluated during the Satisfactory Academic Progress (SAP) evaluations at the end of each semester and financial aid eligibility can be lost due to unsatisfactory academic performance. To learn more about this policy, please click here.

Accelerated Graduation

Accelerated graduation is an honor conferred, on rare occasions, when a student has demonstrated extraordinary artistic development and achievement. It is an honor conferred by the faculty and dean of a school; it is not an option for which a student may apply. Not more than one year’s advancement may be granted for an accelerated graduation. MA in Aesthetics and Politics and DMA students are not eligible for accelerated graduation.

1. Required Conditions 
   1. Demonstration by the student of excellence and achievement far beyond that which is required for graduation. 
   2. Completion by the student of all school requirements and Critical Studies requirements (BFA and Critical Studies programs only).
2. The Process: 
   1. The nomination for accelerated graduation must be supported, in writing, by the program head, the dean of the school and at least two faculty members. 
   2. The recommendation for accelerated graduation must be submitted to the Registrar no later than the last class day of the 3rd week of classes of the semester of anticipated graduation. The recommendation delineates the reasons for an accelerated graduation and describes the student’s outstanding accomplishments. 
   3. The Registrar will forward the recommendation to the Provost or his/her designee who will schedule presentation of the recommendation to the Deans Council. 
   4. At the time of the presentation to the Deans Council, the Dean of the school will provide the letters of support from the school, as well as evidence of the student’s excellence and achievement, such as a resume and/or portfolio. 
   5. Upon approval of these terms, the student’s school will schedule an official graduation review. 
   6. Final approval for graduation rests with the school.

Accounting: Authorized Signatures

In order that properly authorized signatures only may be accepted on:

Accounting: Check Cashing

The Accounting Office has limited funds available to cash checks for faculty, staff and registered students of the Institute. 

• Personal checks cannot exceed $40.00 per day.
• Second-party checks will be accepted if approved by the Controller or his/her assistant.
• Identification may be required. The employee's or student's ID card will usually be sufficient.
• There will be a $5.00 charge for any check returned by the bank for any reason.
• A faculty, staff member or a student will lose his/her check cashing privilege for the remainder of the semester or summer recess if a check is returned by his/her bank. Returned check abuse is grounds for permanent loss of check cashing privileges.
• There are no check cashing privileges for students during the summer recess unless the student is employed on campus.
• Any exception must be approved by the Controller or his/her assistant.

Accounting: Check Requests and Processing Time Requirements

The Check Request form is designed for school/department use in requesting the issuance of checks. Its use is limited to disbursements not normally processed through the usual purchasing procedures or payroll.

Types of disbursements will include, but is not limited to:

• Expense Reimbursements- Students, Staff & Faculty
• Travel Advances Reimbursement of Travel and Entertainment Expenses 
• Honorariums 
• Consultant Fees 
• Visiting Artists 
• New Vendors 
• Vendors not regularly used

If you have any questions, please contact the Accounting Office. This is the only form you will need to use. Please fill in all required information and attach any supporting documents before forwarding the completed and approved paperwork to the Accounting Office. If supported documents are to be included with the check, a copy of that supporting document(s) is to be made as backup for the Accounting Office.

Check requests are processed on Tuesdays and Thursdays.

Cut off times for turning in approved check requests will be:

• Tuesday Check Run: Prior Friday by Noon or Thursday by Noon on summer schedule
• Thursday Check Run: Prior Tuesday by Noon

If Incoming Day Is:	Check Run Day Is:
Monday	Thursday
Tuesday	Thursday
Wednesday	Tuesday
Thursday	Tuesday
Friday	Tuesday

*Check Pick-Up Time is 3 pm

Cut Off Dates for Invoice Check Runs:

The 5th of the month for the 10th check run. 
The 20th of the month for the 25th check run.

*These dates may be moved up depending where weekends or holidays fall on the calendar.

Accounting: Check Writing Procedure (General Account)

I. Check requests prepared in the Accounting Office:

For services and miscellaneous expenses: 

• Service billings 
• Travel and entertainment expense reimbursements 
• Monthly payments (e.g. loan payments)

II. Check requests to be prepared in other departments/schools:

• Prepayment requests for library books and subscriptions will originate in the library. All such requests must be approved by authorized library personnel.
• Travel expense draw requests may originate in any department/school. However, all such requests must be signed by an authorized person.
• Payroll advance requests must originate in Human Resources.
• Subscription requests may originate in any department/school.
• Honorariums and consultant fees may originate in any department/school.

III. Check requests, with necessary documents attached will be given to the Controller for approval and account distribution prior to preparation.

IV. Checks will be processed from the completed check request. 

 All checks $1,000 and under will be signed by facsimile. 

• Check signer keys, log book and plate will be secured each time checks are to be signed. In no case will the keys or plate be left in the machine when not in use. 
• The Controller will verify that checks to be signed are in sequence and there are no missing numbers. (Voided checks must be included.) 
• Periodically, the Controller will check that the register number on the machine is the same as the last number of the prior day as recorded in the log book. 
• Periodically, the Controller will check that the last number on the machine is the same as recorded in the log book. 
• Periodically, the Controller will verify that the number of checks run through the machine, as indicated by the beginning and ending numbers on the register, agree with the day’s check number series signed by facsimile, less any voided checks. 
• Periodically, the Controller will, after completing the preceding steps, initial the log book as correct.

All checks over $1,000 will require two authorized hand signatures.

V. Other than General Account checks
Checks drawn on all other bank accounts must be hand signed by two authorized signatories except for the payroll account which requires only one hand signature.

VI. Check Signer Log 
All checks must be recorded in the check signer log book.

VII. All processed checks and supporting documents will be returned to the Controller.
They are to be logged in the cash flow book by the Controller, then given to the cashier for distribution.

Accounting: Payment of Institute Expenditures

Institute expenditures are to be paid as follows:

1. Invoices for supplies and equipment are to be paid on approximately the 10th or 25th of the month following the receipt of the invoice. Earlier payment will be made if the Institute can benefit from a cash or other discount by paying on an earlier date. All such discounts will be taken regardless of the dollar amount involved.
2. Charges for services will also be paid by the 10th or 25th of the month according to when the billing is received. Service billings include utilities, telephone, etc. and contract services such as trash pickup, etc.
3. Charges for leased equipment will be paid when due.
4. All other charges will be paid when due, but processed so the Accounting Office can schedule such disbursements during the week. Other charges paid weekly will include: Expense account reimbursement, Student reimbursements, Etc.
5. See Check Requests and Processing Time Requirements for the check request policy.

Accounting: Personal Service Payments, Including Foreign Visitors

I. Requirements: 

1. The Institute is required by the IRS and the State of California to report non-payroll expenditures to individuals and partnerships for personal services (payroll expenditures are reported through the payroll system and payments for merchandise are not reportable except where required by law). 
2. The government requires the name, address and taxpayer identification number (social security or federal ID number) for each individual or partnership receiving payments.

II. Procedure: 

1. It is preferable to have payment requests submitted to Accounting with the required information. If this is not possible then the information must be furnished to the Accounting Office before the check can be released. 
2. Any question relating to types of payments covered by this policy should be directed to the Accounting Office. 
3. The Accounting Office will maintain records of all such payments and complete the necessary reports for mailing to the government. Required information copies will be mailed to recipients for their personal tax records after the end of the calendar year.

Accounting: Petty Cash

Often it is necessary to make small purchases on behalf of the Institute or travel locally on CalArts business. In instances where it is inefficient to prepare a purchase order or submit a check request for repayment of costs, a petty cash fund is available. Since petty cash funds are only for minor and infrequent purchases, or for items such as mileage, the amount of petty cash reimbursement is limited to a maximum of $40.00 per item.

Receipts must be submitted to the Accounting Office when requesting repayment for purchases.

• Total miles driven and cost-per-mile (see Travel: Travel Policy for limitations) must be stated on the Petty Cash Voucher to receive reimbursement for mileage. 
• An authorized signer (see Authorized Signatures Policy) must approve the Petty Cash Voucher and an account number is mandatory.

Accounting: Recharges, Interdepartmental

The inter-departmental Recharge Form has been designed to record and charge expenses incurred by one department/school for the benefit of another. All recharges must be prepared and distributed by the end of the month in which the expense is incurred.

Preparation

The inter-departmental Recharge Form should be distributed after completion as follows: the original to the Accounting Office and one copy to the department/school being charged. Retain one copy.

1. Write in the department/school to be charged. You may get this information from the department/school receiving the materials or service. 
2. Write in your department/school and the account name and number where the expense was incurred. 
3. The descriptive space on the form is for detailing the charges. This information is necessary for your departmental accounting as well as for the recharged department/school. 
4. The Submitted by space is completed by the person authorizing the recharge. 
5. The approval must be by an employee authorized by the department/school. Reference Administrative Manual – ACCOUNTING: Authorized Signatures.

Add/Drop

Add/Drop is a grace period during which students may sign up for classes, add classes to their schedule or drop classes from their schedule. There is no fee for this service, though students must have registered (paid tuition and completed forms) in order to sign up for
classes.

From the end of late registration to the close of the add/drop period, class changes will require the approval of the mentor and the permission of the instructor of the class.

Admissions Policies

Admission to the Institute

Inquiries concerning CalArts’ equal opportunity policies, compliance with applicable laws, statutes and regulations (such as Title VI of the Civil Rights Act, Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973), and complaint procedures should be directed to the Dean of Students, Academic Administration Building, Room A207, 661 253-7891. To the extent that such inquiries and complaints pertain to employment-related matters, they should be sent to the Director of Human Resources, Academic Administration Building, Room F201A, 661 253-7837.
The decision to admit students for degrees and certificates is primarily the responsibility of the school faculties and the Office of Admissions acting through procedures established by the faculty, deans and administration, which are consistent with established Institute policies. These procedures place strong emphasis upon the student’s potential to benefit from admission to one of the Institute’s schools as demonstrated by portfolio, audition and other evidence of achievement and creative ability. Application procedures and portfolio and audition requirements are described on the CalArts website and in other official publications.
Note: International applicants must meet special standards described in this policy and in the Admissions Bulletin. The Admissions Committee may choose to conditionally accept students whose ability to maintain satisfactory progress in our Critical Studies curriculum is in question. Conditionally accepted students will be required to meet with the Institute Academic Advisor twice a year prior to class-sign up. The Institute Academic Advisor will develop an ongoing plan individual to the student’s needs which may include tutoring, counseling, or special workshops.

Admission Prerequisite

Undergraduate applicants to the Institute must provide a secondary (high) school transcript from a regionally accredited high school or must be working toward graduation or its equivalent at the time of application. Applicants will also be considered for admission on the basis of testing rather than secondary school graduation under the following circumstances:

1. Upon presentation of an official General Education Development Exam (GED) report with a total score of at least 300 with no individual score below 55; or
2. Upon presentation of a transcript from a regionally accredited college or university verifying at least 24 semester units of transferable college-level course work. The transfer credit must be in academic courses suitable for transfer toward Critical Studies or of a critical or analytic nature based in the student’s métier.

Applicants to MFA and MA programs must have earned an undergraduate degree from a regionally accredited college or university. Applicants to the DMA program must have a Master’s degree or equivalent in a relevant field from a regionally accredited college or university, or a Master’s degree in another field with skills and knowledge demonstrably commensurate with a Master’s degree in music.

International Students: Credentials, diplomas and certificates of secondary school and college-level work must be presented in official English translation, with notations as to the numbers of hours attended per week and the total of weeks completed.

High School or Secondary School transcripts verifying graduation, transcripts from all colleges or universities previously attended, and college or university transcripts verifying previous degrees must be received no later than the end of the student’s first semester of attendance. Students with transcripts outstanding at the end of the first semester of attendance will not be eligible to enroll for subsequent semesters.

Application Fee

In accord with policies approved by the Board of Trustees and the President, a non-refundable application fee is charged. The amount is set annually and is subject to review by the President.

The Director of Admissions may consider exception for payment of the application fee under special conditions:

1. When a guidance counselor or financial aid officer at the applicant’s current school writes a letter on behalf of the applicant providing financial hardship information;
2. When a College Board fee waiver is submitted;
3. When the applicant is a spouse or child of a CalArts faculty or staff member;
4. When the applicant is a former CalArts student;
5. When the applicant has already been accepted and received a deferment of enrollment to the next year, or when the applicant has been placed on an official waiting list and reapplies for the next year.

All exceptions must be in writing. Any applicant who failed to complete the application process, or who was rejected for any academic year, must reapply and pay the non-refundable fee.

Admission Deposit

All students admitted to the Institute are required to submit an enrollment deposit. Deposit deadlines are indicated in the student’s offer of admission. This deposit assures the student of a place in school and is applied toward their tuition account when the student registers. The deposit is non-refundable, even if the student does not register. The amount of the deposit is set annually by the President. An additional housing deposit is required for students requesting on-campus housing.

Provisional admission may be granted when:

• The dean and faculty have reservations about a student's preparedness to meet the artistic standards of admission established by the Schools; but the student is seen by them to have the potential which merits an opportunity to develop.
• A student has not completely fulfilled Institute requirements for admission, such as providing transcripts to substantiate high school or previous college work or such as obtaining an acceptable TOEFL or IELTS score.

Provisional Admissions

Provisional admission may be granted when:

• The dean and faculty have reservations about a student's preparedness to meet the artistic standards of admission established by the Schools; but the student is seen by them to have the potential which merits an opportunity to develop.
• A student has not completely fulfilled Institute requirements for admission, such as providing transcripts to substantiate high school or previous college work or such as obtaining an acceptable TOEFL or IELTS score. 

Whenever provisional admission is granted

The student will receive written notification that admission is provisional, the reasons for that status, what is required to gain admission to regular good standing, the time allowed to fulfill those requirements, and the consequences of not meeting. them.

When provisional admission relates to an artistic/academic decision made within one of the Schools

• BFA students must complete the requirements for termination of the provisional status within the first two semesters of residence; MFA students must comply within the first semester of residence.
• A regular review of the student's work will be held within the BFA student's second semester of residence or the MFA student's first semester of residence. The review will be conducted by the mentor with a regular review committee. A decision shall be made either to terminate the provisional status and grant regular enrollment status, or to terminate the student's enrollment at CalArts. 
• A written report of the decision of the review committee will be prepared and sent to the student, the Registrar, the Director of Financial Aid, and the Dean no later than one week before the last class day of the designated semester in residence.

When the provisional status relates to transcripts or administrative requirements:

• Both BFA and MFA students will be given one semester to fulfill requirements for termination of the provisional status.
• At the end of the first semester of residence, the Registrar will review the student's status and records. If the requirements to achieve regular statudent status have not been fulfilled, the student will receive written notification that their CalArts enrollment is in jeopardy of termination. Copies of the notice will be sent to the school dean, mentor, and Financial Aid Office. Students will have until the last day of late registration of the following semester to fulfill requirements or enrollment will be terminated. 
• Non-English speaking students who fail to achieve the TOEFL or IELTS score required for CalArts admission may not be admitted to the BFA program.

Dated: May 15, 1998

English Language Proficiency

There is no intensive English language program offered at CalArts. Applicants are expected to be proficient in the English language before applying for admission. Applicants from non–English speaking countries must present evidence of proficiency in the English language at a level that will permit undertaking and completing the course of study:
 
1. Applicants must take the Internet based version of the Test of English as a Foreign Language (TOEFL ibt), or the academic version of the International English Language Testing System (IELTS). Students attending U.S. accredited high schools abroad or in the U.S. may submit a SAT Critical Reading and Writing score of 500 or above in lieu of TOEFL/IELTS

2. Minimum scores for admission are 80 TOEFL ibt or 6.5 IELTS for undergraduates and 100 TOEFL ibt or 7 IELTS for graduates.

3. Any exceptions to the minimum standard requires special approval from the Provost, the Dean of the school, the Program Director, the Director of Admissions and the International Student Advisor or other designated officials.  In some cases a student may be conditionally accepted. Students who have not taken the TOEFL or IELTS are not eligible for conditional acceptance. Students conditionally accepted for low test scores will be required to: 

a. Complete an intensive English Language program prior to their enrollment.

b. Retake the TOEFL/IELTS and submit an updated score.

c. Meet with an Academic Advisor.

d. Take the English placement exam during Orientation.

4. CalArts reserves the right to require the TOEFL, IELTS, or SAT at any point during the application process of any applicant whose English proficiency is in question.

5. All students for whom English is a second language, whether they have met the TOEFL/IELTS requirements or not, will be required to take a writing placement test during orientation week at CalArts. Non-native speakers will not be allowed to sign-up for critical Studies course work until they have taken the test. CalArts reserves the right to require English as a Second Language, or Supplemental English for Artists (both two semester courses) of any student who demonstrates insufficient English proficiency on the writing placement test.

Alcohol and Drugs Policy

Both federal and state laws prohibit the unlawful possession or distribution of illicit drugs and alcohol. In the state of California, anyone under the age of 21 cannot be served or be in possession of alcohol. CalArts also has standards that prohibit the unlawful possession, use, transport, manufacture or distribution of illicit drugs, drug paraphernalia or simulated drugs and alcohol by students, staff and faculty on Institute property or as part of the Institute’s activities. Alcohol may not be sold anywhere on the CalArts campus. Violations of the Institutes alcohol and drug policy will be addressed as disciplinary actions.

Reference to alcohol includes any beverage, mixture or preparation containing ethyl alcohol such as beer, wine and all forms of distilled liquor. Drugs are any substance that have known mind or function altering effects on a human subject, specifically including psychoactive substances and including but not limited to substances controlled, regulated or prohibited by state and federal laws.

CalArts permits the lawful serving of alcoholic beverages at parties and receptions that have been approved by the Vice President of Facilities. Students, faculty and staff who wish to host receptions in connection with approved events should fill out the appropriate application with the Institute Schedulers in the Service Center/Mailroom at least one week prior to the proposed event. In the public areas of campus, the only permitted alcohol is alcohol served at approved receptions or parties. Alcohol is generally not approved for events before 5 p.m. Monday-Friday. The Vice President of Facilities makes the final decision on any issues regarding the date, time or nature of an event. After approval from the relevant offices, the host of the reception must discuss the event with the Activities Coordinator in the Student Experience Office in order to schedule a trained bartender to serve the alcohol to those of legal drinking age.

Responsible Action: CalArts is concerned that in a medical emergency involving alcohol or drugs, students may refrain from calling for help because of fear that doing so might subject them to disciplinary action. Therefore, in order to encourage responsible actions, students for whom medical assistance is sought or those who seek medical assistance for themselves or others, will not be disciplined by CalArts for violating the Alcohol and Drug Policy. This Responsible Action policy applies only to alcohol and drug-related emergencies. Students granted amnesty will not be exempt from disciplinary sanctions resulting from other policies that they violate while under the influence. The use of alcohol and drugs can adversely affect one’s health and may negatively impede the learning process and creative art making. In accordance with the Drug-Free Schools and Communities Act Amendments of 1989, CalArts is informing you of the Institute’s policies of drugs and alcohol and the health risks associated with use.

 

 

Drug	Known Possible Effects
Alcohol	Hangover, psychosis, ulcers, malnutrition, liver damage
Amphetamines	Nervousness, paranoia, hallucinations, dizziness, tremors, decreased mental ability, delusions, seizures, death
Cannabis (Marijuana, Hashish)	Increased heart rate, blood-shot eyes, dry mouth & throat,increased appetite, short term memory loss, reduced coordination, long term effects: chronic bronchitis, and lung cancer
Cocaine/Crack	Tremors, nasal bleeding & inflammation, toxic psychosis, convulsions, death
Hallucinogens (LSD, mescaline & psilocybin)	Dilated pupils, increased heart rate & blood pressure, & psilocybin) hallucinations, Violent episodes may result in self-inflicted injuries, paranoid & violent behavior
Heroin (opiate drug)	Slowing of heart-rate so that coma or death may occur
Inhalants, Nitrates	Headaches, dizziness, accelerated heart rate, hallucinations
Narcotics	Respiratory & circulatory depression, dizziness, vomiting, withdrawal, stupor, death
Psychedelics	Impaired driving ability, depression, paranoia, psychosis
Tranquilizers	Hangover, jaundice, coma, death

Referrals

 

 

 

Psychological Counseling Services, located in F201H, offers licensed Therapists for current students to talk with in a confidential setting. https://calarts.edu/life-at-calarts/support-and-advocacy/health-and-wellness/counseling

You may also contact the after hours counseling line at 855-364-7981.

Please check with your medical insurance benefits coordinator to determine if counseling services are available within your plan.

Off-campus referral information about Alcoholics Anonymous can be obtained by visiting www.alcoholics-anonymous.org. Other treatment options (such as SMART Recovery) may also be available.

Additional off-campus referrals and resources can be obtained by contacting: Santa Clarita Valley Central Office of Alcoholics Anonymous 24 Hour Phone: (661) 250-9922 26951 Ruether Ave. Suite B-6 Santa Clarita, CA 91351 www.aascv.org

Narcotics Anonymous (NA) Newhall/Saugus Santa Clarita (661) 299-5599

 

 

 

 

 

 

 

 

 

Alcohol Policy for Schools and Departments

The health and well being of every CalArts faculty and staff member is the primary focus of the following policy. The Institute recognizes that responsible alcohol use can be compatible with healthy adult behavior and successful social events. However, CalArts complies with and enforces all state and federal laws governing alcohol consumption and distribution.

I. Party and Social Events Regulation

The Institute allows schools and departments to host parties and social events that serve alcohol. This is referred to as an “approved reception.” ALCOHOL MAY BE SERVED ONLY AT APPROVED RECEPTIONS. RECEPTIONS MUST BE SCHEDULED THROUGH THE INSTITUTE SCHEDULERS IN THE SERVICE CENTER/MAILROOM AT LEAST 7 DAYS PRIOR TO THE EVENT. If the reception is catered, the alcohol may be served by a licensed caterer. For other receptions, the Office of Student Experience will arrange for securing the services of trained bartenders who will place alcoholic beverages in secure and controllable areas and refuse service to anyone who is under 21 or appears to be intoxicated. The Institute reserves the right to revoke or alter the specific spaces in which approved receptions can be held and the frequency with which approval may occur.

• Beer and wine are the ONLY alcoholic beverages that may be served or consumed at approved receptions. THIS MEANS NO HARD ALCOHOL. Sufficient non-alcoholic beverages must be made available in addition to alcoholic beverages. 
• Beer includes all fermented beverages with an alcohol content of less than 6%. Wine includes champagne and other sparkling wines with an alcohol content of up to 14%. 
• Alcoholic beverages may not be sold at any campus event without an appropriate State license. 
• Individuals are prohibited from bringing their own alcoholic beverages to any approved reception or from taking alcoholic beverages out of events or social functions. 
• Only a reasonable amount of alcohol should be served, considering the number of guests and the length of the event. 
• Parties and events must generally take place between 5:00 p.m. and 2:00 a.m. No alcohol can be served after 2:00 a.m. 
• The faculty or staff person that registers the reception shall be considered the event host. Hosts must: 1) supply, and in conjunction with the assigned bartender, secure and set up alcohol, cups, openers, etc.; 2) ensure that no person under 21 years of age or who is obviously intoxicated is served; 3) ensure that the event does not violate Institute noise policy; 4) ensure that the event is not excessively crowded; 5) be present and sufficiently sober to carry out all hosting obligations for the duration of the event. Hosts who fail to fulfill any of these obligations will no longer be permitted to register an event and may be subject to Institute sanctions.

II. State and Federal Laws

• California has a strict host liability law. If a person sells or serves alcohol, he or she can be held responsible in a court of law for the conduct of any individual who is served if that person subsequently injures himself or herself, becomes ill, dies, or injures a third party. This is especially true when the person served is a minor or is already intoxicated.
• It is illegal to sell, furnish or give alcoholic beverages to anyone under 21 or to anyone who is obviously intoxicated.
• It is illegal to sell alcohol without a valid license or permit. 
• It is illegal to drink while driving. 
• It is illegal to have an open container of alcohol in a moving vehicle. 
• It is illegal to drive under the influence of alcohol. In California anyone driving with a .08 or greater blood-alcohol content is considered "driving under the influence" and subject to loss of their driver's license and other penalties. These penalties can include incarceration. 
• It is illegal to ride a bicycle or to operate a water vessel, water ski or aquaplane while intoxicated. 
• The federal government, through the Drug Free Schools and Communities Act, requires that colleges enforce state and local laws concerning alcohol and drugs in order to remain eligible for federal funds including federal student financial aid. 
• Employees of CalArts should be familiar with the Institute’s Alcohol and Drug Policy, and are expected to report violations to Security.

Approval and Signing Authority

Amended September 13, 2022

California State law vests the authority of management of the Institute in the Board of Trustees. Accordingly, the Board of Trustees provides that: 

a. The President, or their designee, shall have the authority to sign contracts and documents in the name of the Institute, except to the extent such authorization is restricted by the Board of
Trustees. 

b. The Vice Presidents shall be administrative officers of the Institute with such powers and duties as are delegated to them by the President. 

Agreements between the Institute and external entities in which the Institute provides goods, services, or other deliverables in return for consideration are commitments that bind the Institute. In general, they must be executed by an Officer of the Institute. Corporate officers are appointed annually by the Board of Trustees. This is designed to ensure that external engagements are consistent with the goals and objectives of the Institute, are priced adequately and correctly and do not expose the Institute to unacceptable financial or legal risks. 

The authority granted by the Board of Trustees has been refined by specific limitations of authority as set forth in this policy. 

This policy: 

1. Defines the monetary thresholds for approval authority for transactions which commit or expend Institute funds. 
2. Sets forth principles for guidance to operating units in implementing approval authority practices and procedures. 
3. Specifies those decisions requiring Board and/or institutional approval.
4. Approval authority for transactions is based on dollar value. A transaction is any act which binds or commits the Institute. The size of a transaction is its collective amount over the entire period of commitment.  Irrespective of spending authority, any contract amount greater than $250,000 requires legal counsel review.

Purchases/Capital Projects, consistent with the Institute’s budget plan and objectives (the construction of new buildings and additions, alterations or renovations to existing buildings as well as to site services and landscaping): 

Up to $10,000 – requires approval by a dean or department head. The dean or department head may delegate this authority to an authorized signer(s) within the school or department.  Deans and department heads will submit an authorized signer form to accounts payable annually to define this authority.

Between $10,000 and $50,000 – requires approval by a dean or department head and the Vice President or the AVP of Facilities or the AVP of Capital Facilities Planning for Capital expenditures, and the Vice President for Information Technology for technology expenditures, and the Associate Vice President for Finance and Administration for operating expenditures or the Treasurer/CFO. The dean or department head may delegate this authority to an authorized signer(s) within the school or department. 

$50,001 to $750,000 – requires approval by the President, Provost, Treasurer/CFO, or the Associate Vice President of Finance and Administration/Assistant Treasurer

$750,001 to $1,500,000 requires approval by both the President and the Treasurer/CFO. All transactions must be approved by an authorized person other than the one who initiated the purchase or project. Upon final approval of a transaction at this level, either the President or the Treasurer/CFO will inform the Executive Committee of the transaction(s)

$1,500,001 to $3,000,000 requires approval by the Executive Committee. At the next meeting, the Board of Trustees will be informed of the approval of these transactions. Specific identification of planned expenditures in the operating or capital budgets that are approved by the Board of Trustees does not require separate approval.

Over $3,000,000 – requires approval by the Board of Trustees. Specific identification of planned expenditures in the operating or capital budgets that are approved by the Board of Trustees does not require separate approval.

Use of Bond Proceeds requires approval by the Treasurer/CFO.

Contracts for Services/Equipment Leases consistent with the Institute’s budget plan and objectives and Settlement Agreements:

Up to $10,000 – requires approval by a dean or department head. The dean or department head may delegate this authority to an authorized signer(s) within the school or department.  Deans and department heads will submit an authorized signer form to accounts payable annually to define this authority.

Between $10,000 and $50,000 – requires approval by a dean or department head and the Vice President of Facilities or the Associate Vice President of Capital Facilities Planning for Capital expenditures, and the Vice President for Information Technology for technology expenditures, and the Associate Vice President for Finance and Administration/Assistant Treasurer for operating expenditures or the Treasurer/CFO.

$50,001 to $750,000 – requires approval by the President, Provost, Treasurer/CFO, or the Associate Vice President of Finance and Administration/Assistant Treasurer.   

$750,001 to $1,500,000 requires approval by both the President and Treasurer/CFO. All transactions must be approved by an authorized person other than the one who initiated the purchase or project. Upon final approval of a transaction at this level, either the President or the Treasurer/CFO will inform the Executive Committee of the transaction(s)

$1,500,001 to $3,000,000 requires approval by the Executive Committee. At the next meeting, the Board of Trustees will be informed of the approval of these transactions. Specific identification of planned expenditures in the operating or capital budgets that are approved by the Board of Trustees does not require separate approval.

Over $3,000,000 – requires approval by the Board of Trustees Specific identification of planned expenditures in the operating or capital budgets that are approved by the Board of Trustees does not require separate approval.

Use of Bond Proceeds requires approval by the Treasurer/CFO.

Contractual Obligations to Provide Goods or Services (new business opportunities), consistent with the Institute’s budget plan and objectives - commitments require review by the CFO/Treasurer. The CFO/Treasurer will submit a recommendation to the President or Provost for final approval and signature. At the next meeting, the Finance Committee will be informed of the execution of these transactions.

Approval Authority for Specific Transactions, consistent with the Institute’s budget plan and objectives: 

Borrowing Resolutions: 

a. Borrowing resolutions require approval of the Finance Committee or the Executive Committee.  

b. Lines of credit require approval of the Finance or the Executive Committee. 

c. Letters of credit require approval of the Finance or the Executive Committee. 

d. Extensions of approved lines of credit or letters of credit require approval by the President or the Treasurer/CFO.

Any new borrowing will be reported to the Board of Trustees at the next regular meeting. 

Banking Relationships (new) - requires approval by the Finance or the Executive Committee.  

Banking – new bank accounts require approval by the President or Treasurer/CFO. At the next meeting, the Finance, Investment and Audit Committee will be informed of the execution of these transactions. 

Investment Policy and Contracts – The Board of Trustees has delegated the responsibility for investment activity to the Investment Subcommittee of the Finance, Investment and Audit Committee. Please refer to the CalArts’ Investment Portfolio Policy for details. 

Retirement Plan Consultants and Service Providers - requires approval by the Finance, Investment and Audit Committee or the Executive Committee.  

Audit Services – The full Board of Trustees will select the independent outside audit firm of the Institute, following recommendations from the Finance, Investment and Audit Committee.  Once the audit firm has been approved by the Board of Trustees, the Finance, Investment and Audit Committee of the Board will approve the annual audit engagement. 

Real Estate Transactions (including acquisitions, sales, leases etc.) - require approval by the Board of Trustees 

Compensation – the President’s contract and related compensation decisions require approval of the Executive Committee acting as the Compensation Committee. Compensation for officers of the Institute requires approval by the President. 

Payroll Services (new vendor) – requires approval by the Finance, Investment and Audit Committee or the Executive Committee. 

Gift Policy - requires approval by the Gift Review Subcommittee of the Board of Trustees.  

Retention of Legal Counsel – requires approval by Treasurer/CFO, in-house legal counsel or the President. 

Insurance Contracts – requires approval by the President, Treasurer/CFO or the Associate Vice President of Finance and Administration/Assistant Treasurer

Fundraising Campaigns – requires approval by the Board of Trustees.

Trademark – requires approval by the President and the Chair of the board.

Institute Seal – is to be used by either the Board Secretary or Assistant Secretary.

Non-monetary Documents/Contracts – require signature by an officer of the Institute. 

Check Signing (refers to any disbursement method, including but not limited to wire transfer and payments via the internet): 

Persons holding the following positions will have check signing authority: President, Treasurer/CFO, Provost, Controller, and Associate Vice President of Finance and Administration/Assistant Treasurer.

All disbursements require proper departmental /budget approval and appropriate review by the accounting office based on internal control procedures for the cash disbursements cycle.  

Any of the above authorized persons may sign a check up to $5,000. A facsimile or mechanical signature may be used in lieu of a manual signature for checks up to $5,000.  Proper approval and review must have been completed prior to the signature of any check. 

Changes to this document require approval by the Executive Committee and the Board of Trustees.

Auditing of Classes

Auditing allows currently enrolled students to attend a course without receiving credit. Both undergraduate and graduate students may audit courses. Students must be enrolled full-time in order to audit classes. Auditing requests by part-time, enrolled students may be allowed and will be evaluated on a case-by-case basis. An auditing student should not take the place of an enrolled student.

Individual programs may propose to be excluded from this policy by submitting a rationale to the Provost Office.

During the regular academic year, currently enrolled students may audit a course (sit in unofficially) with the permission of the instructor (and program/school). Summer session auditing is not permitted unless granted by exception from the Provost. Auditors are not entitled to do assignments, to take examinations/quizzes, or required to participate in classroom discussion. Faculty are not obligated to work one-on-one with students who are auditing their courses. No record of the audited class appears on the student’s semester schedule or CalArts transcript. Permission is initially at the discretion of the individual faculty member. Audited courses do not count toward full-time enrollment status or financial aid eligibility. Audited courses do not fulfill curricular requirements.

In order to become an auditor in a class a student must be granted permission from the instructor and the Program Director and the Dean’s Office.

***Students who were enrolled at CalArts during Spring 2020 and graduated in May 2020 may audit up to 2 classes throughout the 2020-21 academic year for no additional cost. 

Bicycles, Skates, Skateboards, Scooters

In order to ensure the safety of everyone walking in the hallways of the academic building and housing areas, no one is allowed to ride bicycles, rollerblades, skates, skateboards, scooters or any other motor driven vehicle within the campus buildings or on the ramps, porches or other areas in front of the entrance to the buildings. Rollerblades, roller-skates, skateboards, bicycles and scooters cannot be ridden in any of the hallways of Chouinard Hall or Ahmanson Hall.

Penalty
All violations will be reported to the Facilities Management Office. The penalty for violation will be a fine for $25.

Budget: Budget Change Notice

A Budget Change Notice will be originated by a school/department to make a change in a line budget.

Schools and departments who report to the Provost will send the Budget Change Notice to the Provost for approval. All other departments will send their Budget Change Notice to the Vice President for Administration for approval.

After the budget change notice has been approved it will be forwarded to the Controller for processing.

Budget: Coffee Service

If coffee, snacks, bottled water or other items of a personal nature are desired in any school or department all expenses, including the equipment and any necessary supplies, must be funded from non-institutional sources.

Coffee and snacks are available on a cash and carry basis in the cafeteria. Bottled water is available from the vending machine on a cash and carry basis.

Budget: Legal Matters

Official Institute contacts with attorneys should have prior approval from the President, the Vice President for Administration, or the Provost. This is necessary for budget control purposes and also has been suggested by our attorneys for their convenience.

Please see the Vice President for Administration if you have any questions.

Budget: Provision for Overtime

In order to control the salary budgets all payments for overtime for non-exempt staff will be charged to a specific budget account: Non-academic Salary – Overtime. If any Dean or Department Head contemplates overtime in his/her activities during the year, he or she should transfer funds to this account from whatever budget might be appropriate.

Building & Grounds: Use of Institute Facilities by Outside Groups

In order to clarify the use of Institute space and facilities by outside groups the following guidelines will be used:

1. Use of space will be confined to groups who are sponsored by schools, departments or administration; or community nonprofit groups who are involved in fund raising for community purposes.
2. Approval of such use must be given by the President or Vice President for Administration. All inquiries should be routed through the Office of the Vice President for Administration.
3. The Vice President for Administration or his designated representative will make arrangements for space with the school/department to which the space is assigned.
4. Generally speaking, no space may be used if it interferes with an academic or other Institutional program. Exceptions may be made only with the express permission of an administrative officer of the activity which is being dispossessed.
5. Appropriate charges for use, special services, and clean up will be billed to the organization which uses the space.
6. Exceptions to the above may be made to the Vice President for Administration or the President.
   

    

Building Access

When classes are in session all major entrances to the main building remain open. During holiday and vacation periods, the main building is accessible through the major entrances between 7 a.m. and 6 p.m. on normal business days. Access at other times is through the loading dock door near the Campus Safety office. Students will be asked to present a valid CalArts ID card to sign in and out of the building.

During the academic year, access to certain rooms/spaces within the Institute may be restricted by the schools (e.g., costume shop, music practice rooms, editing rooms) and special keys or passes may be required. See individual school’s administrative assistants.

During the summer months, building and facilities access may be restricted. Use of practice rooms, studio spaces, equipment and other facilities is by specific approval of school offices and/or the administration. The facilities of the Institute are often committed to special events and groups during the summer months and students must not assume access to and use of the facilities.

Building and Grounds: School Equipment

Equipment purchased or manufactured by Institute shops and labs must conform to established regulations covering campus safety, fire, health and other applicable state, county and city codes, and must have UL approval.

The Facilities Management Department is concerned with Institute equipment only in reference to its relationship and compatibility with the environment in which it is to be placed, i.e. utility demand, effect upon structures and its physical installation. It will not be the responsibility of the Facilities Management Department to evaluate the need for such equipment or to prescribe manufacturer or source of purchase.

I. Procurement and Installation

A. Schools and departments are encouraged to seek consultation with Facilities Management prior to ordering or manufacturing equipment which may create problems of installation or operation as related to buildings or utilities. Facilities Management will confer with the activity involved to make arrangements for any building or utility modification.

B. Equipment satisfying the following requirements is NOT involved:

1. Will require no alteration or permanent connection to building utilities. 
2. Will not require water, steam, gas, air or vacuum connections or other utility service. 
3. Will draw no more than 1000 watts of electric power from buildings. (All electrical equipment must be equipped with three-wire, grounded power cords and three-pronged plugs and UL approved.) 
4. Will not require external electrical power other than 110-220 V, 60 cycle, A.C. 
5. Will not require special mounting or attachment to structures or building furnishings. 
6. Will not require building alterations. 
7. Will not impose a floor load in excess of fifty pounds per square foot. 
8. Will not produce excessive noise or vibration. 
9. Will not introduce safety hazards or obstruct stairwells or passageways.

II. Maintenance 

A. Maintenance of equipment purchased or manufactured by schools/departments will be the responsibility of the owning school/department.

B. Facilities Management will periodically inspect ALL equipment to check compliance with known safety codes. Corrections or violations will be made at the expense of the school/department in which the equipment is used. The school/department may make its own corrections, provided that the Director of Facilities Management gives prior approval.

C. Schools and departments are encouraged to utilize the service of the Facilities Management Department for continuing maintenance.

Buildings and Grounds: Buildings, New Construction or Renovation

I. GENERAL 
To ensure that long-term considerations as well as building codes, health and safety codes and concerns, ADA regulations, and specific needs are taken into account when constructing new areas or major modification or major remodeling of existing areas within the buildings, this policy is to be followed.

II. APPROVAL 

A. Preliminary

When a school or department wishes to initiate a building construction project an informal preliminary review process will be required. 

The review will be done by a committee composed of the Dean or Department Head or their delegated representative (requestor), the Provost, the Vice President for Administration and the Controller, with the advice of the Director of Physical Plant. The Vice President of Planning and Advancement will be included when donor funding is involved. The President will be kept advised of all proposed projects.

The purpose of this process is to review the proposed project, the funding source, the estimated costs, and the support that it will require (HVAC, electrical, plumbing, access, etc.).

B. Board of Trustees 
Major capital projects will be reviewed and approved by the Board of Trustees. The projects to be referred to the Board of Trustees involve major renovation, new building construction, and any other project as determined by the President.

C. Costs 
After preliminary approval by the Preliminary Review Committee a project budget will be developed. This budget is to include all costs associated with the project. It includes (as applicable) the following: construction (HVAC, electrical, plumbing, etc.), equipment and furniture, telephone installation, computer network cabling and installation, relocation costs, and a contingency for changes. The project budget will be submitted to the Budget Committee for their review, if necessary.

D. Construction Plans 

1. Use of architect/consulting engineer 
Where necessary an architect and/or consulting engineer will be employed to develop construction plans for submittal to the City/County agencies. The employment of an architect will be the responsibility of the Vice President for Administration in consultation with the requestor and with the approval of the President.

2. Drafting 
When an architect is not required but a building permit is required, plans will be drawn by either the Physical Plant Department or a draftsperson selected by the requestor in conjunction with Facilities Management and approved by the Vice President for Administration.

3. Project specifications 
Projects which do not require a building permit will have specifications of each element detailed so that bids (either internal or external) can be accurately obtained. Requestor will discuss and submit to Facilities Management their specifications. Specifications if modified by Facilities Management will be returned to the requestor for their approval.

E. Plan Review 
Plans will be reviewed and approved by the school/department for whom the work is being done together with the Facilities Management Department.

F. Plan Approval - Government agencies 
For projects requiring a building permit, the architect, the Facilities Management Department, the contractor or the requestor as authorized by the Vice President for Administration in coordination with the Facilities Management Department, will be responsible for submitting the plans and obtaining the required governmental approvals. Normally, the actual building permit is not obtained until the contractor has been selected and construction is ready to commence.

G. Bidding 
Construction projects may either be done by an outside contractor or by the Facilities Management staff. The requestor may submit names of contractors to be included on the bid list. The determination will be made by the Vice President for Administration in conjunction with the Director of Facilities Management and the requestor.

1. Facilities Management 
All projects done by Facilities Management will have a cost estimate prepared which will be a "not to exceed" cost. When changes are required by the City Building and Safety Department, the County Fire Department or other governmental agencies, after the building permit has been issued these "change orders" will be over and above the original cost estimate.

2. Outside contractors 
When outside contractors are to be used the Facilities Management Department will in conjunction with the requestor, will be responsible for contacting potential bidders (contractors) and for conducting on-site inspections of the project with potential bidders. Any projects with a cost in excess of $5,000 will require two bids or a valid justification for less than two bids. The selection of a contractor will be made by the Director of Facilities Management, the Vice President for Administration and the requestor. Factors to be considered are the bids, proper licenses, ability to perform the required job, financial capacity and proper insurance coverage (liability and workers compensation). A completion bond may be required depending upon the financial strength and track record of the successful bidder. This will be determined jointly by the Vice President for Administration and the Director of Facilities Management.

H. Cost Approval 
When the bids or the cost estimates are received the review committee (requestor, Provost, Vice President for Administration, Controller and Director of Facilities Management) will meet to review and approve the costs. The President will be kept advised and have final approval authority, when appropriate. Major capital projects may be subject to further Board of Trustee review and approval.

III. CONSTRUCTION 

A. Contracts 
All contracts will be signed by the Director of Facilities Management or the Vice President for Administration.

B. Inspections and Payments 
The architect (if applicable), the Facilities Management Department and the requestor will inspect the construction done by an outside contractor and authorize payments as called for in the contract. Normally, a 10% hold will be deducted from each payment until the project is completed.

C. Change Orders 
Change orders will be approved by the Director of Facilities Management after discussion with the requestor and Vice President for Administration. Those costs that cannot be included within the contingency allowance will have to have a funding source identified prior to approval.

D. Completion 
Normally, areas will not be occupied until the City building inspector (if applicable) has signed off on the project. For all construction outside the existing buildings (new buildings) a "Notice of Completion" will be filed by the office of the Vice President for Administration.

Buildings and Grounds: Equipment Policy

All borrowers of school equipment shall be responsible to abide by the rules governing usage. Should equipment be damaged, lost or stolen, borrowers will be responsible for the Institute's full replacement cost.

Borrowers who continually return equipment in damaged condition requiring repair will be placed on a list of persons not authorized to borrow equipment until specially cleared again by his/her school.

Buildings and Grounds: On-Campus Selling

In order to ensure that students, faculty and staff are not bothered by salespeople trying to sell goods or services on campus, no outside person will be allowed to sell on campus without prior authorization of the Vice President, Chief Operating Officer. Anyone contacted by a person trying to sell goods or services on campus or requesting permission to sell on campus should refer that individual to the Vice President, Chief Operating Officer.

 

Buildings and Grounds: Plant Care in Institute Offices

Due to the number of office plants it is not possible to use grounds personnel to care for office plants. Office personnel will be responsible for the care of their office plants.

CalArts Policy on Creative Leaves

Purpose

The Faculty Creative Leave Program provides Regular and Technical Faculty with the opportunity to focus exclusively for one semester on the development of artistic, scholarly and/or teaching practices. It is one component of a broad commitment to support faculty development.

CalArts strongly believes that ongoing faculty professional development is fundamental to sustaining the strength of CalArts as an Institute dedicated to creative research and cultural innovation, and can demonstrably enhance teaching effectiveness and student experience. The achievements of our faculty of working artists and scholars, both directly and indirectly tied to pedagogy, make significant contributions in their disciplinary and interdisciplinary fields, enhance our institutional reputation for leadership in creative work and support our ability to attract and retain the most promising students.

Eligibility

Faculty members are eligible to apply for a Creative Leave in the following academic year if:

• they hold regular or technical contracts at a minimum of .50 FTE at the time of application, and
• by the beginning of the prospective Creative Leave they will have been continuously employed at CalArts for at least six years at .50 FTE or more, regardless of the type of contract, and
• by the beginning of the prospective Creative Leave, at least six consecutive academic years will have elapsed since their last Creative Leave, if any.

Unpaid leaves do not count towards the six-year waiting period between Leaves. Medical, Maternity and Family Leaves, however, do count toward the waiting period between leaves.

Except in the case of medical emergency or in agreement with both the Dean and the Provost, the faculty member must take the leave during the academic year for which it was awarded. Faculty may request a specific semester for leave, but the scheduling of individual leaves within the academic year is agreed upon in conversation with the Dean and contingent upon academic priorities and the ability of the School to support its curriculum.

If a Leave is otherwise declined by the faculty member, s/he must subsequently reapply.

If the faculty member is asked by the Institute to defer an awarded Creative Leave by reason of administrative or educational needs of the Institute, their application will receive priority over all other applications in the next cycle in which the faculty member applies.

Failure to reasonably complete the agreed upon terms of a previous leave may be grounds for denial of the application.

Application Process

Creative Leaves are contingent upon the approval of a viable application/project proposal, with demonstrated benefit to the CalArts community.

The application packet consists of a completed Creative Leave Application form, a 1-3 page proposal, letters of commission or invitation as relevant, a statement of intention to undertake any teaching or other paid activities at another institution as known at the time, and a statement of support from the School Dean, confirming that the faculty member is eligible for a Leave and providing any additional context or supporting materials at the Dean’s discretion.

Complete application packets must be delivered by established Institute deadlines (usually in October) to the Faculty Contracts Administrator in the Office of the Provost. The proposal must describe clearly the specific project(s) that the applicant intends to pursue during the leave, as well as an analysis of how the leave will enhance the creative development of the recipient and the quality of the educational and creative experience at CalArts. Following an initial screening, applicants may be asked to submit additional documentation.

Awarding Procedure

Creative Leaves are awarded by the following process:

The review committee consists of nine representatives. There will be one elected faculty representative from each of the six Schools and Library, elected by faculty vote. Academic Council representatives may serve on the committee if elected by their school. Faculty members intending to apply for Creative Leave during the following year should excuse themselves from standing for election. The committee will also include the Co-Chair of Deans Council and the Chair of Academic Council.

The review committee makes recommendations to the Provost for a final decision.

The review committee evaluates proposals for leaves on the basis of the following criteria:

• The quality of the proposal, including the promise of the work to further the applicant’s creative development, as well as to contribute to the quality of educational and programmatic offerings, and the visibility and reputation of CalArts;
• The demonstrated success and effectiveness of the applicant’s last Creative Leave (if applicable); and
• Demonstrated exemplary achievement in the areas of Institute service, teaching effectiveness and/or artistic production.

Creative Leaves are an institutional commitment. As such, each application is evaluated on its own merits, across all Schools and programs at the Institute.

The Provost will receive these recommendations in consultation with the Deans and take account of additional criteria including:

1. Deferral of previous leave application by reason of administrative or educational needs of Institute.
2. Denial of previous leave application by reason of Institutional budgetary constraint.
3. Outstanding institutional concerns, including unsatisfactory contract and/or performance reviews, letters of warning or disciplinary actions specific and confidential to the individual applicant.
4. Available funding.

The Provost will confirm the final selection of awards with the review/nomination committee prior to notifying individual faculty members of the awards, and be available to answer questions from the committee as appropriate.

The Deans Council representative and Academic Council Chair will report on the review process to their respective Councils. The Provost will make an annual report to the Academic and Campus Affairs Committee on the Creative Leave program, including process and outcomes.

Notification of a successful application for Creative Leave will be by the Provost Office, by no later than the first day of Spring semester each year, pending confirmation of the institutional budget by the Board in March.

Conditions

Faculty must teach at CalArts for at least one (1) year following the completion of the Leave or the Leave funds must be repaid to the Institute.

Implicit in the awarding of creative leaves is the expectation that faculty who receive them will not be expected to perform academic or administrative duties at CalArts. Faculty members receive 100% of their teaching salary, benefits and administrative stipends (if any) for one semester while on Leave. During the Leave, faculty do not receive compensation for auxiliary activities at CalArts, including stipends related to the Community Arts Partnership (CAP), “Special contracts” or consulting work, and the Institute will not expect this work of them, except in very limited cases at the request of the faculty member, and by mutually agreed upon arrangement with the School or Provost Office.

Upon award, those faculty who are granted creative leave will have their names and a brief summary of their proposal published on the Institute website, to celebrate their achievements and also to inform the broader community, including donors and students, of the creative activity of our faculty, and the Institute’s investment in it.

Faculty must submit a 2-3 page report by the end of the semester following their Leave, detailing any activities and accomplishments in relation to the original proposal. If the understanding of the relevance and productivity of the Leave evolves after the submission of this report, an amended report may be filed. Creative Leave recipients will also be asked to participate in an annual colloquium, open to faculty, students, staff and Trustees, in order to share their accomplishments with the larger community.

As a supporter of their work, faculty should acknowledge CalArts and its Creative Leave Program in press releases, programs, credits/acknowledgments and collateral materials related to the work undertaken during leave.

Financial Contingencies

CalArts will make every effort to fund the Faculty Creative Leave Program as a necessary investment in the creative infrastructure of the Institute, with sufficient resources to support leave in any given application cycle for 1/7 of the total number of regular and technical faculty contracted by CalArts at .50 FTE or more.

However, the available number of creative leaves each year will be announced in December as part of the budgetary process, subject to final budget approval by the Board.

• Creative Leave Application
• Frequently Asked Questions

CalArts Privacy Policy

CalArts Privacy Policy

Policy Statement 

This policy describes how California Institute of the Arts (“CalArts,” “we,” “our,” and/or “us”) uses and protects information collected through regular use of CalArts’ resources. This policy is intended to be consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, the Personal Privacy Protection Law and the General Data Protection Regulation (GDPR). 

CalArts complies with the Family Educational Rights and Privacy Act (FERPA) as it pertains to student records. FERPA allows for the release of specified directory information at the discretion of CalArts. However, we will not disclose your personally identifiable information without your explicit consent, except to school officials with legitimate education interest. By submitting your personal information, you are consenting to CalArts holding and using your information in accordance with this policy. For more information about your rights under FERPA, please review the CalArts FERPA policy.

Information We Collect

We may collect and process the following information about you:

Registration information, including: 

• Your name

• Personal email address

• Phone number

• Social Security Number

• Date of birth

• Employer information

• Program information

• Mailing address

• Demographic information

Payment Information, including: When you add a credit card or payment method to your account, a third party processor receives your card information. CalArts does not store full credit card information on our servers.

Communications: We may keep a record of any correspondence and any information provided.

For information on retention please see the CalArts Data Retention Policy 

How We Use Personal Information

Personally Identifiable Information

Personal information allows us to provide you with products, services and information and enables us to offer a customized experience CalArts.edu and associated websites and services. We use personal information for the purposes described in this privacy policy or otherwise disclosed to you on our site.

• We use the Personally Identifiable Information (PII) you submit and related correspondence for processing and administrative purposes relevant to your relationship with CalArts.

• We may share your PII with internal CalArts partners, services, and systems.

• We maintain industry standard security controls to ensure the integrity and security of any PII we collect.

Non-Personally Identifiable Information

We automatically receive and retain certain types of information whenever you interact with CalArts and our associated services and platforms. This information may be used to monitor website traffic, assist with the navigation, generate statistics, measure site activity, or other actions intended to improve your experience.

Non-Personally Identifiable Information includes but is not limited to:

• Requested URL (Uniform Resource Locator)

• IP (Internet Protocol) address (this may or may not identify a specific computer)

• Domain name from which you access the internet

• Referring URL

• Software (browser/operating system) used to access the page

• Date and time pages were visited

Your general demographic data may be used in surveys compiled by CalArts and shared with our University and/or business partners.

Cookies and Tracking Technologies

We use "cookies" (small files placed on your computer) that enable us to recognize your browser to capture and remember certain information. For example, cookies may be used to identify you and maintain your signed-in status to CalArts services.

You may decline cookies if your browser permits, although doing so may interfere with your use of CalArts services. Most cookies are "session cookies," meaning that they are automatically deleted from your hard drive at the end of a session, like when your browser is closed. Your web browser may allow you to select a “Do Not Track” setting, which sends a signal to websites that you do not want information about your internet activity to be collected or tracked. Like many websites, this website does not respond to internet browser “Do Not Track” signals.

Cookies may be set by an organization other than CalArts. These “third-party cookies” may, for example, originate from websites such as YouTube, Twitter, Facebook, Google Plus or other social media services for which we have implemented plug-ins. Since the cookie policies of these sites change over time, you should determine their policies by visiting their privacy policy pages of these sites directly.

We employ web analytics technology that help us better manage content on our site. This technology can track your behaviors and activities on the Extended Studies platform.

Data Security

To prevent unauthorized access, maintain data accuracy, and to ensure the appropriate use of information we gather about you, we have taken commercially reasonable steps to protect the integrity of CalArts systems, platforms, and services and the information contained within.  

While we take reasonable precautions to protect your data, data security is the responsibility of all parties involved, and we cannot guarantee the security of your data.

You can help protect your account and information by:

• Protecting your login information and keeping it secure and unique.

• Creating a sufficiently complex password that would be difficult to guess.

• Avoid storing your password in a place where others can view it.

• Logging out of the CalArts services after use.

• Avoiding posting any account information, including links, in public forums. This could include posting pictures of account information on services like Instagram, Twitter, etc.

Disclosure

We may disclose your personal information if a government authority requests information or if disclosure is required or appropriate in order to comply with laws, regulations, or a legal process.

All of the information (personally identifiable and otherwise) discussed in this Policy may be transferred to third parties in the event of sale or merger of CalArts, a transfer of its assets, or in the event of a bankruptcy.

Links

This Privacy Policy applies to CalArts and websites or services we directly control only. There may be links to other websites or services that are outside of our control. We are not responsible for the privacy practices of other sites and services and recommend you read their privacy statements.

Protection of Minors

We do not knowingly collect or maintain Personally Identifiable Information from persons under 13 years of age.  We will take appropriate steps to delete any Personally Identifiable Information of persons less than 13 years of age that has been collected without verified parental consent upon learning of the existence of such Personally Identifiable Information.

Contacting Us

If you have questions or issues regarding CalArts’ privacy practices or policies, please contact us by email at privacy@calarts.edu or at:

California Institute of the Arts

Attn: Privacy Officer / IT

24700 McBean Parkway

Valencia, California 91355

Changes to this Policy

This Privacy Policy is subject to change without notice. If CalArts  makes any changes to this policy, we will change the "Updated" date below. We encourage you to review our Privacy Policy whenever you access this site to stay informed about our information practices and the ways you can help protect your privacy. 

Updated May 24, 2018

 

CalArts Student Code of Conduct

CalArts Student Code of Conduct 22-23

1. Community Rights and Responsibilities Mission Statement
2. Philosophy of the Office of Community Rights and Responsibility
3. Goals of the Office of Community Rights and Responsibility
4. Values of the Office of Community Rights and Responsibilities
5. Non-Discrimination Policy
6. Statement of Rights
7. General Guidelines
   1. Interpretations of the Code of Conduct
   2. Jurisdiction of the Institute
   3. Inherent Authorithy
   4. Student Participation
   5. Focus of the Proceedings
   6. Violations of Law and the Student Community Standards
   7. Standard of Proof
   8. Statute of Limitations
   9. Communication
   10. Registered Student Clubs
   11. Reservation of Rights
   12. Knowledge and Awareness of Policies and Code
8. Exceptional Procedures
   1. Interim Suspension
9. Prohibited Conduct
   1. Academic Integrity
   2. Respect for Persons
   3. Respect for Privacy
   4. Alcohol and Drugs Violations
      1. Safety, Welfare, Health of the Institute Community
   5. Respect and Use of Information Technology Resources
   6. Integrity of Transactions, Campus Process and Records
10. Administrative Student Conduct Process
    1. Complaint or Reports
    2. Student Conduct Hearing
    3. What to Expect During a Conduct Hearing
11. Sanctions and Educational Outcomes of Violating CalArts Student Code of Conduct

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Community Rights and Responsibilities

Community Rights and Responsibilities Mission Statement

California Institute of the Arts (hereinafter "CalArts" or the “Institute") provides its Students with an academic environment conducive to the pursuit of knowledge. This academic environment is based upon accountability, integrity, respect and trust among all members of the CalArts Community.

Operating within the context of the Institute’s mission, The Office of Community Rights and Responsibilities (OCRR) seeks to maintain the Institute’s academic environment by educating and upholding community standards. The OCRR supports the educational mission of the CalArts by administering the CalArts Student Code of Conduct (Code of Conduct) in a manner that educates Students, holds them accountable for Code of Conduct violations and helps them grow into more responsible and community-minded persons.

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Philosophy of the Office of Community Rights and Responsibility

All members of the CalArts community are expected to observe commonly accepted standards of conduct. Violations of these standards can result in the imposition of student conduct action. Generally, student conduct action will be imposed only when alleged misconduct occurs on CalArts premises or at CalArts functions. However, a student whose misconduct has a direct and/or distinct adverse impact on the CalArts community, its members, and/or its educational objectives, will be subject to student conduct action regardless of where or when the conduct occurred.

The Code of Conduct program at CalArts is meant to be educational and corrective, not disciplinary and punitive. The Code of Conduct program strives to resolve allegations of misconduct in a fair, timely, and socially-just manner that balances the needs of the individual student and the CalArts community at large. Any CalArts community member (e.g., student, faculty and staff) may file a complaint against a student whom they believe is not upholding commonly accepted standards of conduct.

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Goals of the Office of Community Rights and Responsibility

• Educate students, faculty and staff on community conduct and behavioral standards.
• Provide fair and impartial review for students charged with violating Institute policies.
• Assign purposeful sanctions that support personal growth and development.
• Promote a campus climate of civility and accountability.
• Promote a safe and inclusive atmosphere conducive to student success.

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Values of the Office of Community Rights and Responsibilities

As the OCRR, we strive to embody the following:

• Fairness - We strive to facilitate an equitable and transparent process free from bias and prejudice.
• Education - We strive to educate our students about code of conduct and expectations while providing them the knowledge and skills to enhance their decision making.
• Accountability - We value taking responsibility for one's decisions and the impact of those decisions on our community.
• Restorative Practices - We strive to facilitate repairing harm suffered as a result of student conduct-related incidents. We value reintegrating students back into our community after participating in our process.
• Growth and Development - We value helping students grow and learn from their decisions to develop into more responsible and community minded individuals.
• Collaboration - We value our collaboration with campus colleagues to best serve our students.
• Community - CalArts students create an environment where they can build and enhance their community.
• Social Justice - CalArts student are just and equitable in their treatment of all members of the community and act to discourage and/or intervene to prevent unjust and inequitable behaviors.
• Respect - CalArts students show positive regard for each other, for property and for the community.
• Responsibility - CalArts students are given and accept a high level of responsibility to self, to others and to the community.

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Non-Discrimination Policy

CalArts is committed to the principle of equal opportunity. CalArts does not discriminate against individuals on the basis of race, color, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related thereto), gender, gender identity, gender expression, sexual orientation, religion and religious creed (including religious dress and grooming practices), disability (mental or physical) including HIV and AIDS, medical condition (cancer and genetic characteristics), marital status, age, military and veteran status, ancestry, ethnic or national origin (including language use restrictions), or other characteristics or classifications protected by the law in the administration of its educational, employment, or admissions policies; scholarships and loan programs; and other Institute administered programs and activities, but may favor U.S. citizens or residents in admission and financial aid, Conduct addressed under the CalArts Title IX Policy and the CalArts Sexual Misconduct Policy.

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Statement of Rights

All student members of the CalArts community have certain rights. These include:

• The right to learn, which includes the right of access to ideas, the right of access to facts and opinions, the right to express ideas, and the right to discuss those ideas with others.
• The right of peaceful coexistence, which includes the right to be free from violence, force, threats, and abuse, and the right to move about freely.
• The right to be free of any action that unduly interferes with a student's rights and/or learning environment.
• The right to express opinion, which includes the right to state agreement or disagreement with the opinions of others and the right to an appropriate forum for the expression of opinion.
• The right of privacy.

Students alleged of violation of campus policies are entitled to the following procedural protections:

• The right to have access to a process through which to resolve alleged allegations.
• Be informed of any allegations of misconduct against them.
• Have an opportunity to respond to the allegations.
• Have an opportunity to hear and respond to evidence upon which an allegation is based.
• Present evidence against the charges.
• Have an opportunity to present relevant witnesses.
• Have an advocate or support person present.
• A fair procedure, which is appropriate to the circumstances.
• Be informed of the outcome of a conduct proceeding.
• Opportunity to appeal the outcome of the conduct hearing.
• Be considered not responsible for the allegations until found responsible based on what is more likely than not to have occurred (by a preponderance of the evidence).
• Be assured of confidentiality according to the terms of FERPA.

Every student has a duty to understand and abide by the rules and regulations of the Student Code of Conduct and all CalArts Policies. Ignorance of a rule or regulation will not be an acceptable reason to find a student not responsible.

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General Guidelines

The Code of Conduct clarifies the standards of behavior essential to the Institute’s educational mission and its community life. The Code of Conduct is applicable to all CalArts students - undergraduate, graduate and continuing education/Extension. Students are also responsible, and will be held accountable, for the conduct of their guests.

A. Interpretations of the Code of Conduct

The Code of Conduct regulations are set forth in writing in order to give students general notice of prohibited conduct. The Code of Conduct and its regulations are intended to be read broadly and are not designed to define misconduct in exhaustive terms. Attempts to commit acts prohibited by the Code of Conduct shall be handled and remedied in the same manner and to the same extent as completed violations.

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B. Jurisdiction of the Institute

The Institute shall have jurisdiction over student behavior that occurs on CalArts premises, at Institute-sponsored events, or other off-campus locations if it interferes with educational programs or activities or adversely affects the Institute community and/or the pursuit of its objectives as determined by CalArts officials. If an incident that occurs off campus is determined to fall under the jurisdiction of the Institute, it will be handled according to the policies and procedures of the Code of Conduct.

Students are responsible for their own conduct from the time of application for admission through the actual awarding of the degree, even though conduct may occur on or off-campus, before classes begin or after classes end, as well as during the academic year and during breaks between terms of actual enrollment (even if the conduct is not discovered until after a degree is awarded). The Institute has continuing jurisdiction over students charged with violating the Code of Conduct who withdraw from the Institute while conduct proceedings are still active or pending with regard to that student.

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C. Inherent Authority

The Institute reserves the right to take necessary and appropriate action to protect the safety and well-being of the Institute, including its reputation and good will, and the Institute Community. The Institute reserves the right to take necessary and appropriate action as a result of student incidents off campus that may adversely affect the well -being, reputation or goodwill of the Institute, Institute Community, Institute Community Members and/or the pursuit of the Institute's mission, goals or objectives.

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D. Student Participation

Students are asked to assume positions of responsibility in connection with the enforcement of the Code of Conduct so that they might contribute their skills and insights toward the resolution of Code of Conduct matters. However, final authority in Code of Conduct matters is vested in CalArts administration and primarily with the head of Student Experience.

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E. Focus of the Proceedings

The primary focus of the inquiry in Code of Conduct proceedings shall be to determine if the subject student is responsible for the alleged violation of the Code of Conduct and, if the student is found to be responsible for a violation, to provide the appropriate remedy. Proceedings shall be prompt, fair and impartial.

In keeping with the mission of the OCRR and purpose of the Code of Conduct, student conduct proceedings do not, and are not intended to, emulate the criminal justice system, its processes and/or procedures. Code of Conduct proceedings are intended to be educational and less formal, less adversarial and less complex than criminal justice processes and procedures. Formal rules of evidence shall not be applicable nor shall deviations from prescribed procedures necessarily invalidate a Code of Conduct decision or proceeding.

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F. Violations of Law and the Student Community Standards

It is the student’s right to report an incident to appropriate law enforcement agencies and/or the Institute . The Institute reserves the right to contact law enforcement agencies for any violation(s) of local, state, or federal law(s). Specific violations of the law in which local authorities may be involved include, but are not limited to, those that are related to drugs, alcohol, assault and battery, sexual assault, trespassing, weapons/explosives and hazardous materials. Except for mandatory reporting required by law, no identifying information will be provided to law enforcement if the victim wishes to remain anonymous.

If a student is charged with an off-campus violation of federal, state or local laws, conduct charges and proceedings may still be instituted and sanctions imposed for misconduct that involves members of the Institute community or demonstrates flagrant disregard for the safety of the CalArts community. Code of Conduct proceedings may be instituted against a student charged with violation of a law in connection with conduct that is also a violation of the Code of Conduct, such as when both violations may result from the same factual situation, without regard to the pending status of civil litigation in court or criminal arrest and prosecution.

Proceedings under the Code of Conduct may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus. Students subject to potential or actual criminal charges relating to conduct alleged in pending Code of Conduct proceedings may assert their Fifth Amendment privilege against self-incrimination during Code of Conduct proceedings. While no inference of responsibility for Code of Conduct violations will be drawn because of the assertion of the Fifth Amendment privilege, the Conduct Officer(s) will nonetheless evaluate all the other information and evidence in making their determination.

Determinations under the Code of Conduct shall not be subject to change because criminal or civil charges arising out of the same facts were dismissed, reduced, or resolved in favor or against the Respondent.

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G. Standard of Proof

The standard of proof to find a violation of Institute policy is a preponderance of the evidence standard .Preponderance of the evidence means that a decision of responsibility for a policy violation will be made on whether it is more likely than not that the respondent violated the policy based on the totality of information gathered during the investigation.

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H. Statute of Limitations

Unless the law requires a longer period of limitation, as with incidents violating the CalArts CalArts Title IX Policy or CalArts Sexual Misconduct Policy, a Code complaint against the Respondent must be filed within one calendar year of the conduct alleged to be a violation.

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I. Communication

The OCRR will, at its discretion, communicate to all Students via any one or more of the following methods: official CalArts email account, U.S. Mail, parcel delivery (e.g. UPS, FedEx), and/or personal hand delivery. Students should normally expect the OCRR's primary medium of communication will be through their official CalArts e-mail account. Students are held responsible and accountable for retrieving communications from their official CalArts e-mail account on a daily basis. Failure to do so is not an acceptable excuse for delaying the conduct process.

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J. Registered Student Clubs

Registered Student Clubs may be charged with the violation of any section of the Code of Conduct or violation of any published Institute policies and procedures. A Registered Student Club and its officers may be held collectively and/or individually responsible when those associated with the Registered Student Clubs violate the Code of Conduct, particularly when those involved have received the tacit or overt consent or encouragement of the clubs, its leaders, officers. The officer(s), leader(s) for a Registered Student Clubs may be directed by the Head of Student Experience, or a designee, to take appropriate action designed to prevent or end violations of the Code of Conduct by the Registered Student Clubs. Sanctions for organizational misconduct may include revocation or denial of registration as well as other appropriate sanctions.

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K. Reservation of Rights

The Institute expressly reserves the right to revise, supplement or withdraw any Code of Conduct section, Institute policy or portion of a policy periodically as it deems necessary.

Upon the declaration of a campus emergency, all student policies and procedures remain in effect. However, the Head of Student Experience, or a designee, may temporarily suspend and/or revise existing policies, procedures or processes for the health and safety of the campus community and to assist and support the Institute’s efforts during the emergency and subsequent recovery.

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L. Knowledge and Awareness of Policies and Code

Students are expected to know and understand Institute policies. Lack of knowledge is not an acceptable justification or defense for committing violations of Institute policies or the Code of Conduct. Lack of intent or awareness of such policies or the Code of Conduct will not be accepted as an excuse or defense for violations, and will generally subject the Respondent to the same consequences as deliberate violations.

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Exceptional Procedures

Interim Suspension

In certain circumstances, the Head of Student Experience may impose an Institute or Residence Life suspension prior to a formal hearing process has begun or concluded.

1. Interim suspension may be imposed when any of the following conditions exist:
   1. When the safety and well-being of the Institute community or Institute property is threatened or at risk.
   2. If the student poses a definite threat of disruption of or interference with the normal operations of the Institute.
2. During the interim suspension, students may be denied access to residence halls and/or to the campus (including classes) and/or all other CalArts activities or privileges for which the student might otherwise be eligible
3. The Institute may refuse to release official transcripts until the matter is resolved through a conduct hearing.
4. A Notice of Interim Suspension will be sent and immediately followed by the initiation of an investigative process.
5. A student who is suspended for an interim period will be provided an opportunity to respond to the imposition of an interim suspension at a meeting with the Head of Student Experience, or designee no later than 5 business days following the effective date of the Interim Suspension.
6. The Interim Suspension may remain in effect or be reduced to a restriction until a final decision has been made on the pending allegations or until the Head of Student Experience, or designee determines that the reasons for imposing the interim action no longer exist.
7. Interim Suspension does not replace the hearing process, which shall proceed on the ordinary schedules as described in the Code of Conduct for reports and processes for incidents not related to Sexual Misconduct and or Title IX Sexual Harassment.

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Prohibited Conduct

All members of the CalArts community are expected to observe commonly accepted standards of conduct. This Code of Conduct fosters the Institute's commitment to excellence, equity and inclusion, affirming the shared values that make community life possible. The Code of Conduct is designed to support a safe, honest, and inclusive community with a shared commitment to acting in a manner of mutual respect among all CalArts community members and violations of the Code of Conduct, can result in the imposition of sanctions and/or educational outcomes.

The nature and history of the relationship between the parties involved in alleged violations of this Code of Conduct shall in no way diminish the seriousness of incidents. Generally, sanctions and/or educational outcomes will be imposed only when violations of standard conduct occur on CalArts premises or at CalArts functions. However, a student whose misconduct has a direct and/or distinct adverse impact on the CalArts community, its members, and/or its educational objectives will be subject to the conduct process regardless of where or when the conduct occurred.

Questions regarding alleged violations of the Code of Conduct should be directed to the OCRR to receive further information on reporting and procedures.

Violations of the Code of Conduct

The following violations are specifically prohibited: Discipline may be imposed for the following violations, which include but are not limited to the following:

I. Academic Integrity

1. Violations of the CalArts Academic Integrity Policy. All forms of academic misconduct (including but not limited to cheating, fabrication, and plagiarism) and facilitating such misconduct. Academic Misconduct is addressed through the Office of the Provost and/or each CalArts School respectively.
2. Primary responsibility for managing the classroom environment rests with the faculty. Students who engage in any behavior that has the effect of disrupting a class may be directed by the faculty member to leave the class for the remainder of the class period. Longer suspensions or dismissal from class for violations of the Code will be preceded through the student conduct process.

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II. Respect for Persons

The Institute expects all students to adhere to the highest level of civility and respect regarding the integrity and rights of others in all aspects of their interpersonal relationships. Violations of any of the standards of conduct in this section are considered serious breaches of those expectations and will be treated as such. An offense against the rights of other individuals is committed when a person:

Treating persons with respect means acting in a manner that supports the safety, and well-bing of others. The following violations are specifically prohibited:

A. Offenses Against Persons

1. Physical Harm or Threat of Physical Harm including but not limited to:
   • Physical abuse, verbal abuse, threats, intimidation, hazing, sexual contact without permission, stalking, coercion, and any other conduct which threatens, harasses or endangers the health or safety of a student, faculty member, conduct officer, staff member or guest of CalArts.
   • Sexual Harassment, Sexual Violence, Relationship Violence, Stalking and Related Misconduct violating the Harassment, whether physical, digital, oral, written or video will be addressed through the Sexual Misconduct Policy or the Title IX Policy.
   • Conduct, whether physical, electronic, oral, written or video, which threatens the mental health, physical health or safety of anyone.
   • Inflicting bodily harm upon any person.
   • Using force against any person.
2. Verbal threat, threat of harm, verbal harassment, or intimidates any person, and/or uses words which reasonably tend to incite an immediate, violent reaction and are specifically directed toward another individual
   • Conduct, whether electronic, oral, written or video, which threatens the mental health and well being of anyone;
   • Using or threatening to use force against any person
   • Harassment
3. Discrimination and Harassment (including but not limited to sexual harassment) No student shall violate the rights of or deny the privileges of the CalArts community to another person for reasons of race, sex, sexual orientation, gender identity or expression, religion, age, color, creed, national or ethnic origin, disability, marital status, familial status, pregnancy, genetic predisposition, criminal convictions, domestic violence victim status, and veteran or military status, or other rights and privileges as may be protected under federal, state and/or local law. Alleged violations on the basis of these protections will be addressed through the Sexual Misconduct Policy or the Title IX Policy
4. Child Abuse
   • Neglecting or inflicting any form of physical, emotional, or psychological harm or harassment upon any minor identified as a permanent or temporary dependent, co-dependent, or as under the responsibility of the accused.
   • Conduct in violation of the CalArts Minor’s Policy
5. Bullying, intimidation, and harassment
   • Making any communication to another person in any manner likely to cause alarm and/or harm. Including through electronic or social media platforms.
   • Subjecting another person or animal or threatening to subject another person or animal to striking, kicking, shoving, or offensive touching.
   • Engaging in any other course of alarming conduct or repeatedly committing acts with the purpose of seriously alarming and/or harming another person.
     1. A person’s behavior should be sufficiently severe, pervasive, or persistent as to substantially disrupt or interfere with the orderly operation of the institution or the rights of a student to participate in or benefit from the educational program.
6. Stalking
   No student shall engage in stalking.
   • The term stalking means intentionally engaging in a course of conduct, directed at a specific person, which is likely to cause a reasonable person to fear for his or her safety or the safety of others or cause that person to suffer substantial emotional damage.
   • Examples include, but are not limited to, repeatedly following such person(s), repeatedly committing acts that alarm, cause fear, or seriously annoy such other person(s) and that serve no legitimate purpose, and repeatedly communicating by any means, including electronic means (cyberstalking), with such person(s) in a manner likely to harass, intimidate, annoy, or create nuisance, fear or alarm.
7. Defamation:
   • Creating a false statement about a CalArts community member and communicating that false statement to a third party, which then exposes that community member to hatred, contempt, ridicule, loss of goodwill, or loss of reputation as a result of the false statement.
   • Undisclosed Recording:
     Recording, live streaming, or transmitting images, audio, or video of private, non-public conversations and/or meetings on CalArts premises without the knowledge and consent of all participants. This may include recording instructors without consent. Students must consult with instructors for guidance on their recording policies.
8. Inducing, coercing, or assisting another to do any act that violates CalArts standards of conduct.
9. Hazing
   Engaging in any act that or activity that impacts the mental, emotional, or physical health or safety of a student for the purpose of initiation into, admission into, affiliation with, or continued membership in any organization or recognized group at CalArts.

B. Retaliation

No student shall retaliate against another member of the community for bringing forth a complaint or serving as a witness.

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III. Respect for Privacy

Respect for others also means a respect for their privacy. Any unauthorized access to other’s files, electronic mail, voicemail or other communications is not permitted. Likewise, unauthorized access into restricted system files is not permitted.

A. Breach of Privacy

1. Making, attempting to make, live streaming, transmitting, or attempting to transmit audio, video, or images of any person(s) on CalArts premises in bathrooms, showers, bedrooms, common areas of suites or apartments, medical examination rooms, training rooms, or other premises where there is an explicit expectation of privacy with respect to nudity and/or sexual activity, without the knowledge and consent of all participants subject to such recordings.
   1. Conduct may be addressed through Sexual Misconduct Policy or the Title IX Policy
2. Threatening to reveal or releasing personal information or media about a person electronically or through other means of communication.
3. No student shall post or distribute disparaging or compromising images of another, altered or otherwise or post denigrating text on, but not limited to, the following modes: internet websites or newspapers, without the express consent/authorization of the other individual.
4. Viewing any person(s) on CalArts premises in bathrooms, showers, bedrooms, common areas of suites or apartments, medical examination rooms, training rooms, or other premises where there is an explicit expectation of privacy with respect to nudity and/or sexual activity, without the knowledge and consent of all participants.
   1. Conduct may be addressed through the Sexual Misconduct Policy or the Title IX Policy.

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IV. Alcohol and Drugs Violations

The Institute recognizes all Federal, State and Local laws, and expects students to adhere to them. The Institute recognizes that illegal alcohol and drug use is a major public health problem that has the potential to be harmful to the individual, the community and interferes with the goals and objectives of an academic institution. Members of the CalArts community who decide to engage in illegal or excessive alcohol and drug use are responsible for their conduct under these circumstances. Specifically, the Institute puts students on notice that its campus offers no haven from the violation of applicable Local, State or Federal laws.

The following conduct is prohibited:

1. Violation of the CalArts Alcohol and Drugs Policy.
2. Use or possession of alcohol, narcotics, or other drugs:
   • Possessing or consuming alcohol under the legal drinking age in California
   • Possessing alcohol in areas of campus where alcohol is not permitted.
   • Unlawfully possessing or using drugs, narcotics, controlled substances, or paraphernalia.
   • Misusing or misappropriating any prescription, over-the-counter medication, or legal substance.
   • Possessing or using medical marijuana on any CalArts property.
   • Impaired driving: Driving under the influence of alcohol and/ or drugs is prohibited.
3. Uses or possesses narcotics, hallucinogens, concentrated cannabis, synthetic drugs, or any other controlled substances except as a medical prescription that is taken as prescribed.
4. Distribution of alcohol, narcotics, or other drugs:
   • Selling, transferring, giving away, or exchanging something in return for narcotics, prescription medications, or other illegal substances.
   • Providing or facilitating the consumption of alcohol by any person without taking reasonable and prudent precautions to insure that the person is of legal drinking age.
   • Sharing medical marijuana with individuals who do not have a medical marijuana prescription.

Safety, Welfare, Health of the Institute Community

A. Weapons Violations:

• Violation of the CalArts Weapons Policy (Please refer to the policy for specific information regarding what would constitute a violation of this policy).
• The possession, manufacture or use of or threat to use firearms, dangerous instruments, ammunition or weapons, including but not limited to real or facsimile or toy weapons, functioning or non-functioning weapons, loaded or unloaded weapons, and gas or spring loaded guns, pellet or bb guns, on CalArts premises or at CalArts functions.
• Utilizing any instrument in a manner that endangers or tends to endanger any person and/or animal.
• No student shall use with intent to injure, or threaten another with any instrument, device, or object capable of inflicting physical harm or death.

B. Explosives, Fireworks and Incendiary Devices

• The possession, manufacture or use of or threat to use explosive, incendiary materials, dangerous or noxious chemicals, or other dangerous materials, articles, substances or instruments, on CalArts premises or at CalArts functions.
• Using, possessing, or storing dangerous chemical(s), fireworks, or explosives on CalArts property (even if they are legal to possess because of a license) or illegally possessing dangerous chemicals, fireworks or explosives on campus property.

C. Fire Life Safety

• Intentionally or recklessly starting a fire
• Starts, attempts to start, or tends a fire without appropriate Institute and local agencies authorization (e.g. arson, bonfires, campfires, etc.)
• Creates a fire hazard, endangers safety of persons or property, improperly uses electrical appliances, or improperly uses or possesses flammable or hazardous items or substances. (e.g. burning incense, candles, or any other open flame device; extension cords; hanging non-LED lights).
• Abuses, misuses, removes, or damages fire or safety equipment (e.g. covered smoke detectors, fire extinguishers, etc.)
• Knowingly initiates or circulates a false report of any explosion, fire, incident, or other emergency, or interferes with the response of Institute or other officials to such emergency calls.
• Misusing fire safety equipment or elevators.
• Fails to vacate buildings when any fire emergency warning system is activated.
• Intentionally or recklessly obstructing fire, police, or emergency services.

D. Dangerous conditions:

• No student shall create a condition that endangers or threatens the safety or well-being of themselves or others. This includes but is not limited to the misuse of devices such as box cutters, laser pointers, paint ball guns, and compromising fire and security systems.
• All wheeled modes of transportation or motor vehicles, with the exception of handicapped service equipment, are prohibited within the confines of any Institute facility.

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VI. Respect and Use of Information Technology Resources

Access to the information technology environment at CalArts is a privilege and must be treated as such by all users. Students are expected to follow and adhere to allCalArts Information Technology Policies and those outlined below.

It is a violation of this policy to:

1. Intentionally and without authorization, access, modify, damage, destroy, copy, disclose, print, take possession of, or disrupt in any way all or part of any computer, computer system, network, software, data file, program, database, or any other CalArts IT resource. This includes:
   • Abuse or misuse of CalArts computer equipment, system, services, program, data or communications networks.
   • Gaining access by willfully exceeding the limits of authorization
   • Attempting (even if unsuccessful) to gain unauthorized access through fraudulent means.
2. Gaining access by using another person’s name, password, access codes, or personal identification.
3. Attempting (even if unsuccessful) to gain unauthorized access by circumventing system security, uncovering security loopholes, or guessing passwords/access codes.
4. Attempting to disrupt any resource from being available to other users.
5. Give or publish a password, identifying code, personal identification number or other confidential information about a computer, computer system, network or email account, database, or any other CalArts IT resource.

VI. Theft or Damage to Property or Art:

1. Theft or the attempted theft of CalArts property or services or the property of others on CalArts premises or at CalArts functions, or knowingly possessing stolen property.
2. Intentionally or recklessly mutilating, defacing, damaging or destroying CalArts property or the property of others (including works of art) on CalArts premises or at CalArts functions.
3. Taking or attempting to take Institute property without the consent of the owner or person legally responsible for that property.
4. Theft or Damage to Property or Art:
   • Theft or the attempted theft of CalArts property or services or the property of others on CalArts premises or at CalArts functions, or knowingly possessing stolen property.
   • Intentionally or recklessly mutilating, defacing, damaging or destroying CalArts property or the property of others (including works of art) on CalArts premises or at CalArts functions.
   • Taking or attempting to take Institute property without the consent of the owner or person legally responsible for that property.
   • Knowingly possessing CalArts property that was stolen.
   • Intentionally or recklessly damaging CalArts property.
5. Abuse or misuse of CalArts computer equipment, system, services, program, data or communications networks.
6. Unauthorized entry to, possession of, receipt of, duplication of, or use of, any CalArts property (including CalArts name, logo or symbols), equipment, resources, or services.
7. Removes, uses, possesses, misappropriates, steals, or sells the property of the Institute or another person without prior consent or authorization.
8. Damages, defaces, destroys, or tampers with property owned by CalArts or in the possession of another person.
9. Obtains the property of another person or the Institute by misrepresentation or fraudulent means.
10. Knowingly possessing CalArts property that was stolen.
11. Intentionally or recklessly damaging CalArts property.

V. Disruption:

1. Intentionally or recklessly interfering with normal CalArts, CalArts-sponsored, or CalArts Co-Sponsored activities, including but not limited to classes, instructional sessions, performances, exhibitions, and meetings.
2. Disrupting or obstructing an academic class or lecture, an administrative or support function, or official CalArts business.
   • Engaging in classroom conduct prohibited by the faculty member or in violation of the law or CalArts policy.
     • It should be noted that this policy is not intended to punish students for classroom dissent or hinder organized, peaceful and orderly protests that are undertaken within reasonable time, manner, and place restrictions placed upon the same by CalArts. Disruption Policy
3. Engages in any behavior against a person which significantly interrupts or prevents that person from carrying out duties and responsibilities associated with their role as faculty, staff, or student at CalArts.
4. Interference:
   • No student shall interfere with the right of any person to go where they have a right to go or remain where they have a right to remain on Institute property.
   • No student shall intentionally prevent any person from doing anything they have a right to do or require any person to do anything they have a right to refrain from doing, including but not limited to studio, labs and performance spaces
5. Engaging in behavior that violates a CalArts Interest

VI. Security of Buildings, Facilities, Campus, and Motor Vehicle/Parking Policies

1. Unauthorized entry into, use of, or misuse of CalArts property, including computers and data and voice communication networks.
2. Entry, attempt to enter, or remaining without authority or permission in any CalArts office, residence hall room, studio, classroom, facility or event.
3. Unauthorized use or misuse of physical keys or key cards issued for studios, residence halls or practices spaces.
4. Enters or uses facilities or property of another person or the Institute without consent or official written authorization (e.g. roof access, exiting and entering through non-designated areas, studio, performance spaces, etc.)
5. Obstructing the free flow of pedestrian or vehicular traffic on or adjacent to CalArts premises or at a CalArts event on or off-Campus.
6. Duplicates, possesses, lends, or uses keys or access codes to CalArts facilities or services without permission (e.g., lending/borrowing room keys or electronic access).
7. Erects a tent, lean to, or other temporary structure on CalArts property without specific written authorization from VP of Operations.

IV. Integrity of Transactions, Campus Process and Records

1. Forging, unauthorized alteration, or unauthorized use of any CalArts documents or records, or any instrument or form of identification, or access credentials. This includes, but is not limited to; unauthorized use of CalArts Identification Card, Falsification of Time Sheets (Hub Time)
2. Including but not limited to intentionally fabricating information or knowingly furnishing false information to CalArts.
3. Intentionally furnishing false information to persons outside the Institute concerning the student’s academic record, degree, or activities.
4. Possessing or selling false identification including CalArts IDs or State IDs

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V. An offense against the standards relative to personal identification and representation occurs when a person:

1. Presents themselves as another person with or without that person’s permission, or provides false information about themselves or any other person.
2. Tampers with, falsifies, or destroys any electronic or non-electronic record of the CalArts without consent.
3. Represents the Institute, any registered student club, or any official CalArts group, without official and explicit prior consent.
4. Uses or possesses fraudulent identification.

VI. Failure to Comply

1. Willfully failing to comply with the directions of CalArts officials, including Campus Safety Officers, On-Call Staff Members or Residence Life staff members, acting in accordance of their duties, or failing to identify oneself to these persons when requested to do so.
2. An act or omission that constitutes a violation of federal, state, or local laws.
3. Reasonable Request: Any failure to comply with the reasonable request of a CalArts staff or law enforcement officer, or other emergency service professional in the performance of their duties.
4. SRR Process: Any failure to comply with the Student Rights & Responsibilities process, including, but not limited to, failure to complete Outcomes.
5. Identification: All CalArts students are required to carry ID at all times. Any failure to provide CalArts Identification Card (ID) or any form of legal identification upon the request of CalArts Officials.
6. Postings: Any failure to abide by signs, placards, or other official postings.
7. Guests & Visitors:
   • Students are responsible for the behavior of their guests and visitors to CalArts. Students are expected to inform their guests and visitors of any and all CalArts policies and applicable laws.

IV. Abuse of the Code of Conduct:

1. Knowingly providing false testimony or evidence during the conduct process.
2. Disrupting or interfering with the conduct process.
3. Failing to complete imposed sanctions.
4. Refusing to provide information at a conduct proceeding, students are expected to fully cooperate with and participate in the CalArts conduct system when notified. A student may choose to withhold information or testimony if the student feels information presented will lead to self-incrimination.
5. Harassing a CalArts Conduct Officer, Campus Appeals Committee member, Campus Advocate or witness before or after a conduct proceeding.

V. Disorderly Conduct:

Engaging in conduct that is disruptive, lewd, or indecent, regardless of intent, which breaches the peace of the community.

VI. Violations of CalArts Policies:

Violation of other established CalArts policies, regulations or rules, including but not limited to Residence Hall policies

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Administrative Student Conduct Process

Complaint or Reports

Any member of the CalArts community (student, staff or faculty) may make a complaint and/or referral or offer information concerning such complaint and/or referral to the appropriate office or person (i.e. OCRR, Student Experience, Residence Life, Institute Diversity Officer, Title IX Coordinator, Title IX Deputies, Campus Safety). Persons making such referrals are required to provide information pertinent to the case and may be asked to appear before a Conduct Officer.

All alleged violation(s) of the Code, made against a student or students, shall be directed to OCRR. In an appropriate case, the Institute may act as a Complainant on behalf of others in enforcing the terms of this Code. Suspected violations of the Code, including those discovered during the hearing, investigation and/or adjudication of Student Code of Conduct Administrative proceedings, shall be submitted to OCRR. Complaints will be investigated and adjudicated following the procedures set out in the Code.

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Procedural Protections

The following procedural protections are provided to respondent(s) in conduct hearings:

• Written notice of the specific allegations at least three (3) calendar days prior to the scheduled meeting with additional time at the Director or designee’s discretion unless by a student’s own determination they have chosen to schedule the conference prior to the three (3) days have passed;
• Reasonable access to the case file prior to and during the conference;
• An opportunity to respond to the evidence; and
• A right to be accompanied by a support person, that is not a witness or involved in the matter

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Misconduct

All cases of academic misconduct shall be referred to the Associate Provost or designee, who in consultation with the appropriate School Dean, shall determine what disciplinary sanctions, if any, shall be imposed. The sanctions of suspension and dismissal shall not be imposed unless the Provost concurs.

All cases of nonacademic misconduct shall be referred to the Director of Community Rights and Responsibilities or designee. Violations of Residence Life Policies, shall be referred to the Director of Campus Life or designee, and will follow the Conduct process outlined in this policy.

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Student Conduct Hearing

The Director of OCRR or designee, shall review reports to determine whether or not there is sufficient evidence to charge a student with a violation of the Code of Conduct and whether to hold a student conduct hearing (conduct hearing or hearing), which is administrative in nature.

Allegations of misconduct may be adjudicated under other Institute policies including the Title IX Sexual Harassment, Student Sexual Misconduct Policies and Prohibited Discrimination and Harassment Policies as applicable.

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Response to Student Notification

A student who has had a complaint reported against them will be contacted by the OCRR or designee to discuss the complaint. Designees, subsequently referred to as conduct officers, may include, but are not limited to staff members in the OCRR and Office of Residential Life. The responding student will be sent a written, verbal, or electronic notice of a hearing in which their presence is required. An incident that involves more than one student may be resolved through a single hearing at the discretion of the hearing officer. A student who does not respond to a request to schedule a hearing or fails to appear for such a scheduled meeting, will be deemed to have admitted the alleged misconduct and accepted responsibility for the charges asserted against them. Failure to check one’s CalArts email account is not sufficient justification for not attending a scheduled hearing;

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Conduct Hearing

A conduct hearing is a meeting that generally consists of a meeting or meetings with a conduct officer(s) to adjudicate an alleged violation of prohibited conduct. Students have a right to be informed of the allegations and hear evidence in support of the charges, present witnesses, have a support person and present other evidence on their behalf. The Conduct Officer shall again specify the facts underlying the alleged misconduct and provide the Student the opportunity to review the information gathered by the Institute, including time, date and place where the behavior is alleged to have occurred, that makes up the basis for the allegation(s). Students shall have the opportunity to present evidence relevant to the alleged misconduct and to respond to the information gathered by the Institute in support of the allegation(s), including the right to offer counter or explanatory information. Students may utilize the assistance of a support person during the hearing;

During the hearing, the Conduct Officer shall explain the Institute’s conduct system and Student rights and make available the Student Code of Conduct.

The Conduct Officer shall also explain:

• the private nature of the conduct process
  • (Students’ statements remain private except in the event of multiple involved parties and/or witnesses, in which case newly presented information may be mutually shared); and
  • that the hearing may become a part of the file relating to the case;
• Reasonable access to the evidence supporting the allegations will be made available to the Students (Complainants and Respondents) prior to the hearing; and
• Students or the Conduct Officer may submit new and/or additional evidence and call appropriate witnesses to the incident of fact.
• If a further hearing or witness meeting is necessary, a supplemental proceeding will be scheduled;
• Students shall have the opportunity to respond to any new or additional evidence that is presented for the first time at the supplemental proceeding

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Advocate

Students may have an Advocate during the conduct hearing. Students who wish to have an Advocate present, must inform the Conduct Officer(s) in writing or via e-mail at least two days prior to the scheduled date of the conduct hearing. The Advocate’s role is to assist Students in understanding the conduct process and to be a support person during hearings. Advocates may not address the Conduct Officer or play any other role during the hearings. All communication involving Advocates must be between the Advocate and Student. An Advocate may not appear in lieu of the Student;

Students may submit names of witnesses that can speak to the facts of the allegation(s) and are called upon to furnish relevant knowledge or information relating to an incident who is not a Complainant or Respondent. Expert witnesses are not allowed and character witnesses are not encouraged. The Conduct Officer must be notified in writing at least two days prior to the scheduled date of the hearing that the Student plans to provide witnesses. These witnesses must have relevant knowledge and information pertaining to the case;

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What to Expect During a Conduct Hearing

The order of the conduct hearing is typically as follows:

1. Persons present in the Conduct Hearing
   • Respondent or Complainant (not at the same time)
   • Conduct Officer(s)
   • Advocate (at student’s discretion)
2. During the Conduct Hearing the following typically will occur:
   • Restatement of complaint/ allegations;
   • Student will have the opportunity to respond to the complaint/allegations
   • Conduct Officer(s) will ask questions pertaining to the complaint/allegations
   • Complainant/Respondent have opportunity to provide relevant witnesses.

Upon Completion of the investigation/Conduct Hearing the Conduct Officer(s) will:

• Meet with any additional witnesses
• Review all evidence and hearing statements
• Make determination based on Preponderance of the Evidence standard to make a determination of responsibility.
• If the student is found responsible for the allegations, sanctions will be assigned as appropriate based on violation.
• Respondent(s) will receive Notice of Outcome letter via their CalArts email.
• In some instances, the Notice of Outcome letter will be sent to home address via US Mail or UPS.

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Sanctions and Educational Outcomes of Violating CalArts Student Code of Conduct

When a student is found responsible to have departed from commonly accepted standards of conduct, the following educational outcomes (sanctions) may be imposed: restitution fines, deferred finding of responsibility, conduct warning, conduct probation, behavioral expectations (including a campus no-contact order), parental and guardian notification, loss of privileges and exclusion from activities, residence hall suspension, residence hall dismissal, suspension, or dismissal from the Institute, withholding of registration or degree, or other rehabilitative measures. Any educational outcome (sanction) that is imposed should be appropriate to the violation, taking into consideration the context and seriousness of the violation and the past conduct record of the student. Sanctions may include:

Academic Dismissal: Termination of student status for an indefinite period. Readmission to CalArts shall require the specific approval of the student’s School Dean and the Provost. Readmission after dismissal may be granted only under exceptional circumstances

Behavioral Expectations Letter: In instances of repeated or serious offenses, behavioral expectations may be clearly identified and provided in writing to responsible students. Future codes of conduct and/or Institute policy violations may result in separation from the CalArts.

Conduct Suspension: Conduct suspension is a recognition of the temporary termination of the person’s status as a student. He/She/Ze loses all privileges of a regularly-enrolled student and is required to leave the campus. No refunds apply in such cases. Conduct files are maintained permanently in the Office of CRR. Any suspended student who returns to the campus during the suspension period is subject to dismissal unless she/he/ze has made prior arrangements with the Director of (OCRR), or designee. Violation of the conditions of conduct suspension, or of CalArts policies during the period of suspension, may be cause for further student conduct action, typically in the form of conduct dismissal.

Conduct Probation: Conduct probation is a recognition of a very serious lack of good campus citizenship and conduct or a serious or repeated violation of an Institute regulation. This probationary status is imposed for a specific period of time in which a student must demonstrate conduct that conforms to CalArts standards of conduct. Conditions restricting the student’s privileges or eligibility for activities may be imposed. Conduct probation is a warning that a person’s status as a student at CalArts is in jeopardy and that any further violation may result in suspension or dismissal from the Institute.

Conduct Dismissal: Conduct dismissal is the termination of a student’s status at the Institute and is reserved for the most egregious acts of student misconduct. He/She/Ze loses all privileges of a regularly-enrolled student and is required to leave the campus. No refunds apply in such cases. Conduct files are maintained permanently in the OCRR office. Any dismissed student who returns to the campus without prior approval from the Director of OCRR (or designee) may face further action, including a no trespass order.

Conduct Warning: Written notice to the student that a violation of a CalArts standard of conduct has occurred and that continued or repeated violations of CalArts standards of conduct may be cause for further sanctions or disciplinary actions normally in the form of disciplinary probation, loss of privileges and exclusion from activities, suspension, or dismissal.

Deferred Finding of Responsibility: A deferred finding of responsibility allows for the dismissal of specific policy violation charges, pending good conduct during a specified period of time. This rarely used educational outcome may be recommended by the adjudicating body and is assigned at the discretion of the Director of OCRR (or designee). A deferred finding allows for the withdrawal of formal charges for good cause after a specified period of time (to last no longer than the student’s graduation date from the Institute).

Factors to be considered in providing a deferred finding of responsibility include:

1. the present demeanor of the student;
2. the conduct of the student subsequent to the violation;
3. the nature of the violation and severity of any damage, injury, or harm resulting from it; and/or
4. the student has not received any other deferred finding of responsibility as an outcome from a previous student conduct matter while enrolled at CalArts.

If a student complies with the conditions and requirements attributed to a deferred finding, the conduct charges will be dismissed at the end of the deferral period and there will be no conduct record of this case. Failure to comply with the conditions and requirements of the deferred finding may result in a finding of responsibility and, as a result, become part of the student’s conduct record. In this instance, additional educational outcomes may apply

Interim Suspension Pending Further Action: At times, a student may endanger other members of the community, or community property, Institute programs, or him/her/zirself. Certain Conduct Officers (i.e., President, Provost, Vice President/Chief Operating Officer, Director of OCRR and Head of Student Experience), or those acting on their behalf, have the right to immediately place a student on an interim suspension pending student conduct action (including appeal of findings and outcomes), criminal proceedings, or medical evaluation relevant to such proceedings.

An interim suspension is imposed for one of the following suctions:

1. to ensure the safety and well-being of members of the CalArts community or preservation of Institute property;
2. to ensure the student’s own physical or emotional safety and well-being; and/or
3. If the student poses a substantial and/or immediate threat to others or to the stability and continuance of normal functions and operations of the Institute.

If, in the judgment of any of these Institute officials, interim suspension is necessary, the Vice President/Chief Operating Officer, Director of OCRR, Head of Student Experience (or designee) will inform the student in writing according to the CalArts student conduct procedures. The interim suspension will be effective immediately without prior notice.

The Head of Student Experience (or designee) will then schedule a conduct hearing within a reasonable period of time after the interim suspension is imposed to determine whether the Interim suspension will remain in effect through the conduct process. If the Head of Student Experience made the determination to impose the interim suspension, the Vice President/Chief Operating Officer, Director of OCRR will hear the interim suspension hearing.

A student who is suspended on an interim basis will be given a prompt opportunity to meet with (telephonically, video conferencing, or in person) the Conduct Officer (or designee) who imposed the interim suspension in order to discuss only the following issue:

1. the reliability of the information concerning the student’s conduct;
2. whether the conduct and surrounding circumstances reasonably indicate that the continued presence of the student on CalArts premises poses a substantial and/or immediate threat to others (including physical or emotional safety and well-being of community members, including the respondent), or to the stability and continuance of normal CalArts functions and operations.

During the interim suspension period, the student may be denied access to the campus (including classes and/or residence halls) and all other Institute premises, activities, or privileges for which the student might otherwise be eligible, as deemed appropriate by the Vice President/Chief Operating Officer, Director of OCRR or Head of Student Experience (or designee).

Loss of Privileges and Exclusion from Activities: Exclusion from participation in designated privileges and/or activities for a specified period of time. Failure to adhere to the limitations imposed on privileges in activities or violation of CalArts policies during the period of the sanction may be cause for further disciplinary action, normally in the form of suspension or dismissal.

Parental and Guardian Notification: A fundamental goal of CalArts is to support students’ independence and maturity, in part by expecting them to assume responsibility for their own educational, artistic, and personal matters. However, under laws and policies that govern the privacy rights of students, CalArts has the authority and reserves the right to contact parents or guardians of dependent students about a variety of serious matters and the parents or guardians of all students in emergencies regarding serious injury or life or death situations.

The cases in which CalArts would, in extraordinary circumstances, notify parents or guardians cannot in the nature of things be completely enumerated or described, but it is, for example, the belief of CalArts that a serious injury to a student, or a violent crime committed upon a student, is a sufficiently grave occurrence as to constitute an extraordinary circumstance. Parental or guardian notification may also occur under the following circumstances: hospitalization; hospital visits for alcohol poisoning or drug overdose; behavior that will likely result in residence hall suspension or dismissal; conduct suspension or dismissal; acts of violence or significant abuse toward others or a student’s own self; arrest; drug or alcohol use that results in police action; or serious mental health concerns.

Residence Hall Dismissal: Permanent separation of the student from the residence halls or Institute-subsidized apartments. Students who are dismissed from residence halls or apartments will not receive any refund for their room or board payments.

Residence Hall Suspension: Separation of the student from the residence halls or Institute-subsidized apartments for a stated period of time, after which the student is eligible to return. Students who are placed on residence hall suspension will not receive any refund for their room or board payments.

Restitution: Reimbursement for damage to or misappropriation of CalArts property or the property of others may be imposed either exclusively or in combination with other disciplinary action. Such reimbursement may take the form of monetary payment or appropriate service to repair or otherwise compensate for damages.

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Appeals Process

A Conduct decision may be appealed by the Respondent to the Head of Student Experience. The student must submit, in writing or via email, a notice of appeal. The notice of appeal should provide a brief statement of the basis for the appeal and must be submitted within five (5) calendar days of the date on which the disciplinary sanction is imposed. Students can appeal a conduct decision on the following grounds:

• The sanction is substantially disproportionate to the offense;
• The procedures provided for in the Code of Conduct were not materially followed resulting in significant prejudice to the Appellant;
• New relevant evidence is available, which in the exercise of reasonable diligence could not have been produced at the time of the hearing;
• The decision is not supported by substantial evidence

Upon receipt of a notice of appeal, the Head of Student Experience, or designee, will convene the Appeals Committee, as soon as is practical. Persons eligible to serve on the Appeals Committee shall be current members of the faculty and staff. No person shall participate as a member of the Appeals Committee who has been involved in the events upon which the disciplinary sanction has been imposed or who is biased. The members of the Appeals Committee shall respect the confidentiality of the proceedings.

Within five (5) calendar days of the date from which the Appeals Committee convenes, or as soon thereafter as practical, the Appeals Committee shall meet to determine if the request for appeal meets the grounds outlined for an appeal.

If the Appeals Committee makes the decision to hear the appeal, they will meet to consider the merits of the appeal. At their discretion, the Appeals Committee shall review, and interview other persons and shall consider additional written materials and other items pertinent to the appeal.

At the completion of its review, the Appeals Committee shall prepare a written advisory report outlining the appeals decision and rationale. A determination by the Appeals Committee is based on the Preponderance of Evidence standard. The Appeals Committee outcome can yield the following:

• Reduced sanctions based on review of evidence
• Uphold sanctions based on review of evidence
• Increase sanctions based on review of evidence
• The conduct decision can be reversed if the Appeals Committee determines the evidence does not support the outcome.

The Appeals Committee, shall transmit their decision in writing to the Head of Student Experience and the Director of OCRR.

The Head of Student Experience shall send the student the Notice of Appeal Outcome in writing or via the student’s official CalArts email account.

The decision of the Appeals Committee shall be final and no additional appeals will be considered.

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Record Keeping

For compliance with Clery Act record retention requirements, all official conduct-related correspondence will be retained for a minimum of seven years;

A Student’s conduct history and record are cumulative; therefore increased sanctions may be imposed to take into consideration the Student’s overall record of violations of all types, not just those of a similar type.

Review and Revision

Under the direction of the Office of Community Rights and Responsibilities, this Student Code of Conduct and related procedures shall be reviewed and updated to comply with current county, state and federal guidelines.

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CalArts Student Code of Conduct - COVID19 POLICY

CalArts Student COVID-19 Conduct Expectations

I. Purpose

CalArts is a community that values connection. As such, we realize that an individual’s actions impact those around them. As we return to in person instruction and activities, we must adhere to requirements and expectations, that reflect guidelines from County of Los Angeles Public Health, California Department of Public Health, Official California COVID-19 Website, CDC, that will allow us to create a healthy, safe environment conducive to the CalArts experience. We must all do our part to keep each other and the community safe.

Informed by public health guidance, CalArts works to create policies and practices designed to keep our community safe, ensure access and quality for our students, and move our community forward. The measures described in this policy are critical in protecting both the campus as a whole and individual community members.

II. Policy

The COVID-19 Policy  has been  added to the Student Code of Conduct for all CalArts students to increase safety, understanding of expectations and accountability among students in response to COVID-19. This policy is in effect as of September 2, 2021, and will remain in effect until further notice. CalArts reserves the right to update and make edits to this document to be compliant with the guidance that comes from local, state, and national public health agencies. Any revisions or removal of this policy will be made clear through an email notice to all CalArts students and community members. Reported behavior violating any of these policies will be reported and handled through the conduct process for students and through Human Resources for Faculty and Staff.

III. Student Expectations

1. Vaccination Requirements

   To maintain the health and well-being of the campus community, the COVID-19 vaccination is required of all students, faculty, staff, and visitors as a condition of physical access to CalArts facilities and in-person participation in all CalArts educational instruction, programs, and activities.

   1. Fully Vaccinated Booster Requirements–Updated May 17, 2022

      For the 2022-2023 academic year, CalArts requires that all faculty, staff, and students be fully vaccinated and required to receive a vaccine booster by Dec. 15, 2022.

      CalArts requires boosters be received six (6) months after an individual received the final dose of the original vaccination, whichever is later. Those who received the J&J vaccine should already be eligible for the booster (eligibility is two months after your initial dose).

      Faculty, staff, and students must submit their proof of vaccination form or their exemption form.

      Verify your vaccination: Student Vaccination Verification Form

   2. Vaccination Exemption Request

      Vaccination exemptions are available for medical or religious reasons by completing the Vaccination Exemption Form and an accompanying letter from your primary care physician or religious leader, as applicable. You can also use this form if you will not be fully vaccinated by the start of the semester.

      Student Vaccination Verification Form

   3. Weekly Testing Requirements
      1. Exempt Students

         Students approved for medical or religious exemptions will be required to test weekly and submit results to the weekly testing portal. The tests are due in the portal no later than 3 pm every Friday. Even if you are not in class or on campus any given week, you are still responsible for getting tested that week.

         • Students who have been approved for a medical or religious exemption must meet with the Executive Director of Health and Wellness and the Director of Community Rights and Responsibilities by the first week of the Fall 2022 semester to ensure expectations and accountability of weekly testing requirements.
      2. Required Testing - Performances, Rehearsals, and Productions
   4. Use of Face Coverings
      1. Masks

         In line with updated State of California and County of Los Angeles guidance, CalArts has put the following policy in place regarding face coverings:

         All members of the CalArts community, students, regardless of vaccination status, are encouraged to wear face coverings while indoors on campus and at other CalArts-owned and managed properties, for the foreseeable future. This recommendation extends to all campus locations and includes all faculty, staff, students, vendors, and guests, who enter any university building.

      2. Definition of a face covering
         • "Face covering” means a surgical mask, a medical procedure mask, N95, and KN95 masks.
         • A face covering does not include cloth, a scarf, ski mask, balaclava, bandana, turtleneck, collar, or a single layer of fabric. Please review Los Angeles County Public Health mask guidance.
         • A face covering has no visible holes or openings and must cover the nose and mouth.
   5. Accessing Campus

      We continue to follow State of California and County of Los Angeles guidance recommendations regarding symptoms associated with COVID-19 and request that the CalArts community monitor daily for symptoms each day before coming to campus and follow the guidelines below if exhibiting COVID-19 symptoms.

2. Health and Safety Guidelines/Monitoring/Reporting
   1. Monitoring Symptoms
      1. Any individual exhibiting COVID-19 symptoms is asked to stay home or in their residence hall and get tested. Please do not go to class or work.
      2. If a student shows symptoms of COVID-19, students should utilize on-campus testing options or use this link to find local testing options.
      3. Students are strongly encouraged to contact their healthcare providers if symptoms exist.
      4. When asked, students must accurately and honestly report symptoms or risk factors for COVID-19.
      5. Students who feel ill or have a fever may not attend class/events and must contact Student Health Services for further instruction.
   2. Exposure to COVID-19–Updated as of May 17, 2022*
      1. Anyone in the community who has been exposed to someone who has tested positive for COVID-19 must report through the LiveSafe app (available for mobile download) and be tested.
      2. Anyone unvaccinated—or previously fully vaccinated but without a booster vaccination—that has been exposed to someone who tested positive for COVID-19, must quarantine for five (5) days (or current guidance at the time of exposure. This time frame is indicated at the time of this policy update) from the last contact with the person who has COVID-19.
      3. For updated guidance, please refer to the LA County Public Health Covid Isolation Guide for the most current information
   3. COVID-19 Positive Cases Updated as of May 17, 2022*

      Anyone in the community that tests positive for COVID-19 must report their status using the LiveSafe app, and will need to isolate. After positive results are reported to the COVID Compliance Team, they will reach out to the individual with instructions and specific questions for the purpose of contact tracing.

      Individuals may return to educational programs/activities or work after the following:

      • they have isolated for a minimum of five (5) days, they no longer have COVID symptoms, and
      • they have tested negative using an antigen test.
      • For updated guidance, please refer to the LA County Public Health Covid Isolation Guide for the most current information
   4. Symptomatic individuals

      Negative COVID-19 test with symptoms: In the event that an individual tests negative and is experiencing symptoms of COVID-19, the following process will be initiated:

      • The individual should remain in their home for quarantine until three (3) days post-abatement of fever and symptoms.
      • In the event students are sick enough and can’t attend classes in person or remotely, but test negative for COVID-19, the student should notify their faculty member and Student Health Services.
      • At three (3) days of the post-reduction of fever and symptoms, the individual should be examined by a medical provider to be cleared to return to work. The provider may decide to administer another test or continue isolation if symptoms persist.
3. Indoor Performance Guidelines

   The County has provided new updates for higher education regarding specifics for indoor performances. These specifics include:

   • Vaccinated performers do not need to wear a mask during a performance.
   • All crew, audience, and other individuals in the vicinity of the performance are encouraged to wear masks.
   • Unvaccinated performers who will be performing without a mask must be tested—once prior to the performance.
   • Testing required during performances, rehearsals, or production periods must be adhered to. The tests are due in the portal no later than 3 pm every Friday.
4. Distancing

   CalArts students are responsible for reading and adhering to posted information about gathering limits and distancing while on campus or at an CalArts sponsored event. This policy applies to all CalArts-owned and managed properties, including all classrooms, indoor and outdoor gathering spaces, Steve’s Café, Library, and REDCAT.

5. CalArts ID

   It is CalArts campus policy that all students, faculty, and staff are required to have a current CalArts ID with them at all times.

6. Travel

   Students must adhere to all current travel requirements outlined by Los Angeles County Public Health, the State of California, and the CDC. We ask that you maintain awareness of COVID cases in the place you are traveling to, and follow CDC travel guidelines, which are easily accessible at: https://www.cdc.gov/coronavirus/2019-ncov/travelers/

7. Student Housing Expectations

   Students living in CalArts on-campus housing and off-campus managed properties during the 2022-2023 academic year must abide by all guidelines and expectations outlined in the Housing License Agreement and the Code of Student Conduct. In addition, all on-campus and off-campus housing residents must abide by all CalArts, County, State, and CDC current and updated requirements and expectations related to COVID-19.

8. Quarantine and Isolation

   For students living in the campus dorms, on-campus spaces have been reserved in the event that a student needs to be quarantined or isolated. If these spaces are full, the Institute will assist the student in finding an appropriate place to fulfill this requirement.

   These guidelines are being established to maintain a safe and healthy environment for students living in the residence halls during COVID-19, and are in alignment with guidance from the California Department of Public Health and the Los Angeles County Department of Public Health. Students not abiding by these guidelines will be subject to the conduct process as described in the Student Code of Conduct. Students found responsible for not abiding by these guidelines may be subject to removal from on-campus housing and/or additional disciplinary outcomes.

9. CalArts-Managed Off-Campus Housing Expectations:

   It is important to remember that the risk of infecting oneself or others is not limited by campus boundaries. The same level of care taken on campus to protect oneself and others must also be taken off campus, including wearing a mask and maintaining mindful distancing. The Institute may take action for allegations of off-campus misconduct that violates any Institute policies, and/or federal, state, Los Angeles County public health guidance or local ordinances.

   All off-campus students in CalArts-managed housing are subject to the same expectations and disciplinary actions outlined in the Student Code of Conduct, the Student Code of Conduct—COVID-19 Policy, and the CalArts Returns Guidelines. Students living off campus should review and familiarize themselves with all published CalArts policies.

IV. Prohibited Conduct

Students alleged of violating COVID-19 policies, per the Student Code of Conduct, will be subject to the student conduct process outlined therein.

Applicable Student Code of Conduct Violations:

1. Disorderly or disruptive conduct
   Conduct that interferes with CalArts authorized activities, including teaching, administration, and/or other activities conducted, sponsored, and/or permitted by the Institute.
2. Failure to Comply

   Students are required to comply with clearly indicated safety precautions and reasonable requests of CalArts employees and include:

   • Failing to comply with a directive to disperse by CalArts officials or emergency personnel.
   • Continued infraction of the Code or the COVID-19 Guidelines.
   • Failure to comply with sanction(s) imposed by the Conduct process.

V. Sanctions/Outcomes/Accountability

To emphasize the importance of adhering to the CalArts COVID-19 policies, procedures, and guidelines, sanctions and disciplinary actions will be administered for violations of stated expectations. While CalArts expects that all students will be responsible and compliant members of the campus community as we navigate this academic year, any violations of public health requirements and COVID-19 conduct outlined in this policy will be addressed through the conduct process. The intent of these sanction guidelines is to mitigate health and safety risks associated with COVID-19 to protect all members of our campus and surrounding communities.

The following disciplinary measures for students serve as a guideline and may be adjusted as needed to properly address the severity of any situation. Interim measures may be utilized to remove an individual from campus. The Office of Community Rights and Responsibilities will oversee student violations. Repeat offenders will face increasingly greater sanctions and egregious violations could lead to significant sanctions up to, and including interim suspension, suspension or expulsion after one offense.

The following is a general guideline for sanctions that, again, can be accelerated or modified as needed to address the specific situation.

1. General Sanctioning Guidelines
   1. COVID-19 Vaccination/Booster Non-Compliance
      Students who are not fully vaccinated (including booster) and have not been granted an exemption are not in compliance with the COVID-19 vaccination/booster requirements. Failure to comply with will be addressed through the student conduct process and impact student status. Non-compliance of this policy will result in the following:
      • Cancellation of academic registration and removal from classes and;
      • Prohibited from participation in all CalArts programs and activities; and
      • Prohibited from all on/off campus CalArts-owned or operated facilities.

      In addition, residential students, either on-campus or CalArts managed off-campus housing, who fail to comply with CalArts’ vaccination/booster requirements, and who have not been granted an exemption will result in the aforementioned outcomes, as well as:

      • Cancellation of CalArts on-campus and/or off-campus housing license agreements.
   2. COVID-19 Required Weekly Testing Non-Compliance

      Exempt students are considered noncompliant with their weekly testing requirements if their weekly test is not uploaded to the portal no later than 3 pm every Friday.

      1. If a student has incurred a prior suspension, interim suspension, and/or failed to comply with weekly testing requirements three (3) or more times during the Spring 2022 semester, the following will occur for Fall 2022: After the first instance of noncompliance, the student will be subject to suspension for the remainder of the semester.
      2. Students who were exempt Spring 2022 are required to adhere to the following for Fall 2022:
         • After the first instance of noncompliance, the student will be placed on interim suspension.
         • If the student is reinstated from interim suspension and incurs a second instance of noncompliance, the student will be suspended for the remainder of the semester, regardless of timing in the semester.
           • Suspension means that the student is prohibited from further participation in the remainder of the enrolled classes, prohibited from all CalArts programs and activities, including possible delay of anticipated graduation and cancellation of CalArts on and/or off-campus housing license agreements.
      3. Students admitted for the Fall 2022 semester and were granted an exemption for Fall 2022 for must adhere to the following:
         • After the first instance of noncompliance, the student will receive a reminder of expectations.
         • After a second instance of noncompliance, the student will be placed on an interim suspension and be required to meet, review, and reiterate weekly testing expectations and consequences if the requirements for weekly testing are not met.

           If the student is reinstated and a third instance of noncompliance occurs, the student will be suspended for the remainder of the semester.

           • Suspension means that the student is prohibited from further participation in the remainder of the enrolled classes, prohibited from any/all CalArts programs and activities, including possible delay of anticipated graduation and cancellation of CalArts on and/or off-campus housing license agreements.
      4. Testing for Ensemble, Performances, and Productions

         All students (both vaccinated and exempt) must follow applicable requirements for testing in order to participate in scheduled ensembles, performances and productions. These requirements align with current California and Los Angeles County Public Health guidelines. If you have questions regarding the requirements for your scheduled ensemble performance or production, please contact your respective school or contact covidcompliance@calarts.edu.

         If a student fails to comply with the testing requirements for scheduled ensembles, productions, and performances, the student will not be allowed to participate in said program or activity until they are in compliance with the testing requirements.

         Questions about this policy should be directed to Dionne Simmons, director, Community Rights and Responsibilities at dsimmons@calarts.edu.

      5. Additional COVID Policy Violations

         The Office of Community Rights and Responsibilities will address COVID concerns/complaints brought forth and will assess and address appropriately.

VI. Review and Revision

It is essential to outline supplemental policies and procedures which have evolved in response to COVID-19. As always, we will update you with information about specific health and safety guidance. You are responsible for complying with the rules, policies, and regulations contained within the Student Code of Conduct, the Student Code of Conduct—COVID-19 Policy, and the CalArts Returns Guidelines. Because of the risks to the community for failure to adhere to these expectations, violation of these policies can result in disciplinary action including suspension or expulsion from the Institute.

Under the direction of the Office of Community Rights and Responsibilities, this Student Code of Conduct—COVID-19 Policy and related procedures shall be reviewed and updated to comply with current county, state and federal guidelines during the course of the 2022-2023 academic year.

CalArts Travel Policy

Campus Habitation Policy

Students are not permitted to live in non-residential areas of campus, including, but not limited to, lobbies, hallways, classrooms, practice rooms, cubicles, studios, offices, galleries, labs, restrooms, open outdoor spaces, and parking lots. 

CalArts is located in a dry, high fire hazard area and must be vigilant about preventing potentially devastating loss of property and life. In addition, CalArts must comply with local zoning codes, which do not permit habitation in spaces zoned for work only.

Violations of this policy will be reported to Campus Safety, Student Experience and the student's School dean. Violations of this policy may result in the loss of a practice room, cubicle, or studio assignment on a temporary or permanent basis, and/or educational outcomes (sanctions) as outlined in the Student Handbook, as determined by the Vice President for Student Experience in consultation with the student's School dean.

Recognizing that students might attempt to live in unauthorized campus areas for a variety of reasons, a meeting with the Vice President for Student Experience will be required when alleged violations occur so that the student's relevant personal situation (e.g., financial, living) can be discussed and, if appropriate, remedied or supported with additional resources and/or referrals.

Furniture in studios, practice spaces and cubicles
Studios, practice spaces, cubicles and other areas assigned to students for creative practice may not contain beds, futons, couches, stuffed furniture, sleeping bags or bedding, or any other furniture or objects that may be construed as indicating that the occupant is living in the space. Chairs are permitted on the condition that they include a California Fire Code "Technical Bulletin 117" tag. The tag must have been attached to the furniture when it was manufactured. No exceptions.

Appliances in studios, practice spaces and cubicles
Not permitted: Full-size refrigerators and hot plates.
Permitted: Half refrigerators and dorm refrigerators may be used. Microwaves, coffee pots, crockpots, and space heaters may be used as long as they are UL rated.

Prohibited in studios, practice spaces and cubicles

• Candles
• Incense
• Smoking, including electronic cigarettes
• Hookahs
• Halogen light bulbs and lamps
• Plug-in Air Fresheners
• Spray Paint
• Electrical daisy-chains (multiple connected power strips and extension cords)
• Multiple extension cords
• Electrical tap-ins and modifications

Practices Prohibited by Federal Law
Vandalizing, removing, or misusing any fire safety equipment
(including exit signs, fire extinguishers, and fire alarms)

Campus Safety

Campus Safety staff is on duty at all times during the academic year and is responsible for campus safety/security and is authorized to call the local law enforcement authority when they deem it necessary to ensure campus safety.

Campus Safety is to be notified of any crime committed on campus. Students are encouraged to file an incident report with Campus Safety in the event of theft, damage or vandalism to any personal property, physical or verbal assault, or any situation that causes concern to the student. The Campus Safety office is located in Room E100 in the Facilities Management area. Students may request a copy of an Incident report in which they are named from the Dean of Students.

Every student is required to carry their CalArts ID card with them at all times while on campus. It must be presented upon request. Access to the housing areas (Chouinard and Ahmanson Halls) is for residents and their guests only.

Residents are issued room keys and are responsible for keeping their rooms locked. In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics (Clery Act), the Institute prepares an annual campus safety report documenting crime prevention policies and disclosing statistics on the incidence of crime on campus.

Censorship

There is to be no censorship of any work of art, design, performance or publication on the campus. Members of the Institute, including staff, faculty and students, are instructed to avoid any act that might be regarded as censorship in any official sense. Student publications shall not be subject to faculty or administrative restraint on the content, except to assure reasonable access to publication for students whose views differ from those of the editor, and to prevent infractions of the law in respect to libel, slander, discrimination or similar matters. A student publication is a non–commissioned work by students, even if supported by Institute materials and funds.

Change of School

When students wish to change enrollment from one school to another within the Institute, the procedure is as follows: 1. Students must complete an admission application and follow the regular admission procedure for the new school of enrollment as outlined in the Admissions Viewbook, obtainable through the Office of Admissions. 2. A change of school must be requested and the process completed prior to the last day of late registration for the semester in which the change is to take effect.

Character Animation Class Attendance Policy

A student will be assigned an "NC" (no credit) grade for any Character Animation course after missing in excess of three classes without reasonable excuse, unless the student withdraws from the course by the 10th week of the semester, as per the Grading Policy.

 

Classes Off Campus

All classes will be held on the campus at Valencia, unless specific permission is given by the Dean to hold a class elsewhere. This policy does not inhibit classes whose nature specifically calls for their being off campus, or limit field trips or visits elsewhere; but does discourage the regular conduct of classes away from the campus.

Dated: August 2, 1971

Confidentiality of Information

It is essential that all employees maintain confidentiality regarding any and all information, which they may obtain in the course of their employment. This information includes but is not limited to personal identification or financial information, personnel records, student records and other sensitive documents or data. The use of video, digital or cell phone cameras to capture images of any Institute documents, proceedings, employees or anyone doing business with CalArts without express permission is prohibited.

In accordance with the Family Educational Rights and Privacy Act (FERPA), a school or department may not generally disclose personally identifiable information from an eligible student's education records to a third party, including a student’s parent(s), unless the eligible student has provided written consent.

COVID-19 Academic Policies (Attendance)

2023-24 COVID Attendance Policy 

COVID-related time away from class, due to illness, isolation, or potential exposure will be considered an excused absence. As such, the COVID attendance policy is an extension to all existing school, program, or course-based attendance policies. 

Students will be expected to meet course learning outcomes and complete all required work stated in the course syllabus.

Faculty are not required to provide additional content or class meetings, but are encouraged where reasonable to offer alternative ways to make up work and participate in the course without being in class (such as online discussion forums, reflective journals, collaborative projects, etc.). 

COVID-19 Community Respect Policy

We ask that all members of our CalArts community support and respect one another’s masking choices. Vaccinations, boosters, and testing remain the best protections against serious illness and we urge those who have not yet been vaccinated or boosted to do so. It is important that students, faculty, and staff, who are most comfortable to continue wearing a mask, be supported in their decisions. Please respect the rules of the room as guided by the faculty/staff leading the session, meeting, or class. Some employees who themselves have certain health risks or who live with people at risk for severe COVID-19 may still need to, or choose to, wear masks. Faculty, staff, and students have the right to wear a mask in order to further protect themselves, their families and their communities. 

What do I do if a faculty, staff, or student refuses to wear a mask per my request in my office or classroom?

We recommend the following steps should you encounter a CalArtian in class or in a meeting who is not wearing a mask when asked to do so: 

• Gently remind the CalArtian that a mask is requested in your space out of community respect; you may provide a new mask to the CalArtian if they do not have one (Student Health, Facilities, campus safety have spare masks available for distribution). 
• If the CalArtian explains that they are unable or unwilling to wear a mask, ask the CalArtian for a side conversation with you. 
• In the unlikely event that the CalArtian continues to be unwilling to wear a mask, request that the CalArtian leave the class or meeting. 

Creating, Modifying or Discontinuing Academic Plans and Sub-Plans

Reason for the Policy 

Planning for (1) academic programs and (2) minors/concentrations/specializations involving two or more schools (or not housed within a school) at CalArts is a multi-step process that rests on the foundation of faculty responsibility for academic content and quality. It is designed to ensure that academic plans:

• Reflect shared governance discussions involving faculty within programs/schools and across the Institute; 
• Are aligned with the Institute’s mission, strategic goals, policies and procedures; 
• Benefit from opportunities for coordination and collaboration across the Institute; and 
• Enhances availability, consistency, and coordination of information about the Institute’s academic plans for transcript records, internal analysis, accountability reporting, and accreditation.

Definitions

This policy includes (1) undergraduate and graduate degree-granting programs and certificates and (2) minors/specializations/concentrations involving two or more schools (or not housed within a school).
Academic Plan – Undergraduate or graduate credit-bearing degrees, métiers, and certificates that may appear on official Institute transcripts.
Academic Sub-Plan – A formally designated, distinct content area within a broader discipline (e.g., minor, track, concentration, specialization). 

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Criteria for Evaluating a Plan or Sub-Plan 

• Congruence with the mission and priorities of the Institute, the school, and the program; 
• Need and demand for the plan or sub-plan; 
• Comparative advantage over similar programs, minors, concentrations, or specializations offered elsewhere; 
• Efficiency, effectiveness, and use of resources in support of the program, minor, concentration, or specialization, 
• Quality and assessment; 
• Appropriate review and approval mechanisms followed during development/review.

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Adding or Discontinuing Academic Plans or Sub-Plans

Programs and Schools may not advertise or initiate new academic plans/sub-plans and recruit or admit students to them prior to formal approval in the below process. If a plan or sub-plan is discontinued, currently enrolled students are allowed to complete their plan or sub-plan within a reasonable amount of time to be specified in the proposal.

1. Initial Interest Discussions: The process begins with a group of faculty, program director/s or dean/s, etc. (the creators) holding initial discussions for the creation or discontinuation of an academic plan/sub- plan. 
2. School discussions (when applicable): If the academic plan/sub-plan currently resides in or will reside within one of the existing schools, the school’s executive committee (composition of the committee is defined by the school) and dean consents to its creation or discontinuation.
3. Need Statement: The creators provide a written need statement with a proposed timeline for approval to both Academic Council and Deans Council. Consent should be given by the majority of Council members of at least one Council to proceed and then a timeline for review and approval will be set. If both Councils reject the need statement, the statement may be revised and re-presented.
4. Plan/Sub-Plan Proposal: 
   1. The Office of the Provost will determine the type of review needed and will provide direction on how to develop the plan/sub-plan proposal. 
   2. The creators submit plan/sub-plan proposal to the Office of the Provost to officially propose the creation or discontinuation of an academic plan/sub-plan and begin the review process.
   3. Provost (or designee) reviews the proposal, works with the creators to make edits if needed, and verifies the proposal meets accreditation standards/requirements (as needed). 
5. Campus Approval:
   1. The proposal is presented to the Joint Academic Council & Deans Council. Each Council reviews the proposal.
   2. The creators present the proposal to the Joint Academic Council/Deans Council. Each Council reviews the proposal.
   3. If accepted, a recommendation to approve will be forwarded to the Provost.
   4. If both Councils reject the proposal, the proposal may be revised and re-presented. Provost approves the proposal. 
6. Substantive Changes Approval: 
   1. The Provost and dean present the academic plan proposals to the Academic & Campus Affairs Committee.
   2. Board of Trustees reviews and approves academic plan proposals. 
   3. Accreditation reviews and approves (as applicable). 
7. Notices:
   1. Office of the Provost sends final approval notice to school, Deans Council & Academic Council; notifies Registrar, Admissions, Communications, and Advancement (as applicable).
   2. School/area overseeing the proposal makes changes to recruiting materials, applications, and the following academic year’s catalog.
   3. Office of the Provost conveys the approved changes to the campus through an official notification.

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Modifying Requirements of an Existing Academic Plan or Sub-Plans

Programs and schools periodically change an academic plan or sub-plan requirements, following their individual governance procedures. The Office of the Provost is responsible for reviewing and approving modifications to requirements of an existing academic plan/sub-plan. Academic plan/sub-plan changes must not take effect until they have the Provost’s (or designee’s) approval and are registered in the course catalog.

Any change in plan/sub-plan requirements takes effect no earlier than the following academic year and will not normally be imposed on currently enrolled students who have been admitted to the plan/sub- plan, but the new requirements may be offered to them as an option. If the faculty of a program or school conclude that a new requirement is essential even for currently enrolled students, approval of the dean of the school must be obtained before imposing the requirement on students.

Programs and schools are responsible for communicating to perspective and current students their program/school policies and decisions regarding changing requirements to an existing academic plan or sub-plan.

Credit Hour Designation and Review Policy

Credit Hour Definition

Each unit of undergraduate course credit at CalArts requires a minimum of three hours of student work per week, for each week over the duration of a given semester.  For example, each two-unit course represents 6 hours of involvement per week throughout the fall or spring semester.  Each unit of graduate course credit requires a minimum of four hours of student work per week, for each week throughout the spring or fall semester.  Using this formula, 45 hours of study in one semester is the minimum requirement for one unit of credit, and this definition holds for all types of courses (lecture, seminar, studio, independent study, lab, practicum, interim, etc.) regardless of the amount of credit offered.  Winter Session, 2-week intensive courses also follow this formula, but applied within the 2-week period.  For a Winter Session course to receive 1 credit, the course must ensure that students are actively involved inside or outside the classroom for approximately 45 hours.  

Student involvement may include class time and time spent in direct interaction with faculty, as well as time spent preparing for classes through art making, participating in rehearsals, completing assignments, conducting research, reading, participating in group study or discussing class topics with others, attending relevant lectures or cultural events, or any activity that will assist the student in achieving course objectives.  Faculty might also require, or students might choose, to spend more hours than the minimum requirement.    

Assignment of Course Credit

Units of credit are assigned by the Provost in response to requests submitted from the Dean’s office from each school through the Course Proposal Form.  The form is received and processed by the Associate Provost for Academic Affairs, and asks for detailed information about the anticipated learning outcomes, specific expectations for work outside of the classroom, and whether it fulfills a requirement for Critical Studies (general education), as well as the number of hours that students will be expected to engage both inside and outside of class. Once approved, the Provost notifies the registrar, and the registrar updates the academic catalog.

Review of Course Credit
 

Reviews of course credit are conducted as part of CalArts academic program review and the Council of Arts Accrediting Associations reviews.  The Dean of each school is responsible for ensuring consistent adherence to the Credit Hour policy within their schools.  The Provost’s Office may also conduct periodic reviews of credit alignment across the curriculum.  

Data Retention Policy

Data Retention Policy

CalArts retains all collected information for as long as is necessary to fulfill the purposes of an individual's ’ relationship with CalArts, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

When we have no ongoing legitimate need to possess or process information relating to an individual it will be eligible for deletion or anonymization, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion or anonymization is possible.

Degree Conferral

Upon completion of overall unit requirements, Institute residency requirements, and all final program requirements, including all coursework, reviews, performances, and any other non-course requirements specified by the School, the Registrar's Office will post the degree or certificate to the academic transcript and order a diploma. Neither the transcript nor the diploma will be released to students who have not fulfilled all obligations to the Institute.

CalArts has three conferral dates each year: the final date of the spring and fall semesters as determined by the academic calendar, and August 31 for students completing their degree requirements during the summer months. Students will be assigned the conferral date most closely following the completion of all degree requirements. The date that degree requirements are completed may be the final day of the term, or it may be determined by the date of completion of the thesis project or dissertation, completion of an outstanding incomplete grade, or completion of approved transfer coursework. The completion date will be reflected on the transcript, and the conferral date will be reflected on the diploma. 

Employee Safety Recognition

General 
In order to encourage staff, faculty and students to "think safety" the Institute's Safety and Disaster Preparedness Committee will recognize selected employees for their safety efforts.

Eligible for Recognition 
All staff, faculty and student employees (teaching assistants, resident assistants, student assistants and work study students) are eligible.

Criteria 

1. Perform work in a safe, accident-free mode. 
2. Make safety suggestions to the appropriate persons. 
3. Create an awareness of a safety hazard.

Selection Process 
All the schools, departments and administrative offices will be encouraged to nominate a person for their safety consciousness. These nominations will be reviewed by the Institute Safety Disaster Preparedness Committee. A nomination form will be sent to each school, department and administrative office to encourage them to make a nomination. Appropriate Institute recognition will be given.

Entertainment: General Policy

1. General
There are occasions in which official entertaining is in the best interests of the Institute. It is essential that such entertaining be appropriate to the situation recognizing the financial constraints within which the Institute operates.

2. Meetings 
When the Institute is host or a sponsor of a meeting, costs of meals and light refreshments may be defrayed by the Institute.

3. Prospective Faculty/Middle Management 
When the Institute entertains a prospective faculty/middle management member, the costs of meals and other necessary expenses will be met by the Institute. Maximum expenses for such entertainment should not exceed the following

Breakfast $20.00/person 
Lunch $30.00/person 
Dinner $50.00/person

If possible there should be no more than two hosts per meal with a one-to-one ratio being preferable. The spouses or significant others of prospective faculty/middle management members may be included.

4. Intra-Institute (refers to CalArts personnel only) entertainment is not reimbursable. This includes but is not limited to the following: going away/retirement parties, gifts of any kind, working lunches/dinners, and holiday parties.

5. Reimbursement for lunch expense is reimbursable when an employee is away from the campus for the day attending a conference, seminar or meeting or entertainment is involved, or other unusual circumstances are involved. The maximum expense is $30.00/person.

6. Exceptions to the above may be granted. Permission in advance must be requested from the Vice President for Administration.

Exhibitions/Presentations Policy

Initial Policy:

1. Outdoor space is available for Institute purposes for the use of students, faculty or staff at the discretion of the President or designee. Allocations may not be made on a permanent basis nor may so much space be allocated to one project that other projects have less than adequate space.
2. In allocating space, all possible latitude will be allowed for use of CalArts grounds, spaces, interior and exterior wall decoration, provided that there is no glue on glass windows, painting or other markings directly on the wall, or any alterations to Institute property without specific permission of the deans and the Institute Scheduler. The dean of each school will be responsible for authorizing use of that school’s allocated space. The Institute Scheduler is responsible for approving the use of all other space except for outdoors and office space noted in paragraph 1 and 3. Space is allocated on a first–come, first served basis. All posters are to have either the date of the event or must be dated. Posters may not be removed before the event. Posters advertising an event are considered artwork and may not be vandalized, damaged or stolen. Posters are to be removed after the event or after 30 days, whichever comes first.
3. The use of office space is at the discretion of the dean or department head. The use of the administrative foyer and hallway (F–block, 3rd floor) and the main entry lobby (west wall and south walls) are at the discretion of the President.
4. Posters are not to be placed on glass or wooden doors due to safety codes and/or fire regulations.

Institute Exhibit Review Committee
In order to implement and maintain exhibit policies, there shall be an ad hoc review committee structured as follows:

The Institute Exhibit Review Committee shall consist of the following:

1. One representative from each School appointed by the deans
2. The Vice President/CFO
3. The Institute Scheduler

The following are the responsibilities of this committee:

1. The review of policy to govern the use of exterior space.
2. The allocation of space or the adjudication of any difference of opinion concerning an exhibit or presentation.

School Responsibilities

1. Each School is responsible for choosing a representative to the committee.
2. Each School is responsible for establishing procedures for governing the hanging/exhibiting of objects and/or presentations within the space assigned to the School.
3. Exhibits/presentations must meet all applicable city, county, state and federal laws.

Censorship

1. CalArts does not censor any work on the basis of content, nor is any work at the Institute subject to prior censorship.
2. If any person objects to any exhibit or presentation, that person should convey the objection in writing to the student’s dean. The person will receive a written answer to the objection within 48 hours of its receipt. If the person is dissatisfied with the decision, he/she may appeal the decision to the Institute Exhibit Review Committee. The decision of the Committee is final.

Exhibitions/Presentations: Safety

The primary responsibility for determining that an exhibit or presentation is physically unsafe or hazardous belongs to the Dean of the School and the Associate Vice President of Facilities or the Associate Vice President’s delegate. Exhibits/presentations must meet all city, county, state and federal safety rules and regulations. If these two officials do not agree, the Committee will review the matter. The chairperson will advise each member of the Committee that a question of safety has been raised and will request the opinion of each member. If the majority of the Committee believes that the exhibit or presentation is unsafe, the person responsible will be requested to modify or remove the exhibit or presentation. If it is not removed or corrected immediately, the chairperson will make a report to the dean and the Provost, who will take immediate action.

Extension of Degree

BFA students who, at graduation, have not completed all degree requirements beyond course credits, e.g., recitals, etc., must petition their school for up to one year of extension in order to complete these degree requirements.

MA students are not eligible for an extension of degree.

MFA students who are unable to complete degree requirements other than course credits, e.g., thesis projects, recitals, etc., must petition the appropriate school each year, by letter, to request an extension for a maximum of five years. These annual requests for extension should include a statement of the student’s progress toward the completion and an explanation of the reason for the extension. After five years, petitions for extension for completion of MFA degree requirements must be submitted to the Deans Council for approval.

DMA students who are unable to complete the Doctoral Project or Final (Summative) Portfolio Review must petition the School of Music each year, by letter, to request an extension for a maximum of two years. These annual requests for extension should include a statement of the student’s progress toward the completion and an explanation of the reason for the extension. After two years, petitions for extension for completion of DMA degree requirements must be submitted to the Deans Council for approval.

Facilities Management: Facilities Management Work Order

General

All requests for work to be done by Facilities Management will be submitted on a Work Order.

These requests will be either:

1. Recharges (as defined by this policy and Administrative Manual policy 4.1.11.0)
2. Maintenance (see Administrative Manual policy 4.4.3.0)
3. Construction (see Administrative Manual policy 4.4.6.0)

Recharges

Recharges are requests for work that is not normal maintenance nor is it construction for which a specific budget has been allocated.

Examples of recharges are:

1. Setting up a room or area for an event
2. Request for keys
3. Use of Institute van
4. Request for services during a time which is not part of the normal work week (weekends, etc.)

Completion of Work Order form

(See sample work order form)

1. Recharge - Maintenance - Construction
The applicable box is to be checked.

2. Special Projects Estimate Request
Used for construction items only

i. Ballpark Estimate -- to be used to obtain a very general estimate of costs.
ii. Complete estimate -- use when you are willing to have a project bid in detail which could take several hours or days due to the number of trades involved or the complexity of a job.

•  "If cost of making estimate will exceed $__." Fill in a dollar amount that is the maximum you are willing to spend to get the estimate. The amount should be at least $200.

3. School/Department

i. Notify in advance: Leave blank unless work could interfere with a class, performance, or office function.
ii. Coordinate time: To request a specific time for work to be done. (Should only be used under extraordinary circumstances.) iii. Notify When Complete: To be used only when work is in an area or of the type that the contact person would not normally be aware that the job is complete. Facilities Management will return a photocopy of the Work Order marked "complete." iv. All "recharge" or "construction" Work Orders must have an account number.
4. Description Use this section to give details. Attach sketches, lists, etc., to the Work Order.

Distribution of Work Order

The requestor keeps only the last copy. If more copies are needed by the requestor photo copies should be made before sending the Work Order to Facilities Management.

Facilities Management: Key Numbering, Issuance Procedure and Keys Off of the Grand Master

Each time a lock is changed new keys will be numbered and issued and the following procedures will apply:

I. Key Numbers
All keys will be given a code number identifying the area to which the key will gain access. In addition, each key will be serially numbered so that it may be identified.

II. Issuance Procedures

A. Students

1. Issuance: Keys and electronic lock cards (stripe on ID card) to be issued to students will be ordered on a work order which must be approved by the dean or his/her delegate. The work order must be accompanied by a list of the students to whom the keys/card stripe will be issued. After the keys/card stripes are prepared, each key/card stripe will be put in an envelope with the student's name together with a receipt. The student pays a $15.00 deposit at the cashier's counter and takes the receipt to Facilities Management. After the student's ID card and cash receipt are verified, he/she is issued the key/card stripe and signs a receipt. The key/card stripe receipt is then filed alphabetically. Students to be issued an electronic stripe strip must bring their student ID card to Facilities Management.

2. Lost Keys/Cards:
If a student loses an ID card a new ID card is issued by the Registrar's Office. There is a $3.00 charge for a replacement card. If the ID card had an electronic lock stripe, or in the event of a lost key, the student must request another from the dean or his/her delegate. A work order will be processed and the same procedure will be followed. The key/card stripe will not be assigned the same sequence number as the old key/card stripe but will be assigned the next number in the sequence. The student will pay an additional $15.00 deposit and take the receipt to Facilities Management for key/card stripe issuance.

3. Return of Keys:
When a student desires to return a key, it is returned to the Facilities Management office. The student identifies himself/herself as the proper holder of the key and is given a petty cash voucher for $15.00. This is taken to the cashier's counter where the students receives and signs for the cash.

4. Electronic Card Stripes:
Anytime a student is to be removed from access to a room via an electronic lock, the school/department requesting the removal shall send a memo to Facilities Management stating the student's name and room number. The removal is done by deleting the access through the locksmith's computer.

At the end of each school year schools should delete any students who are no longer allowed to access areas due to graduation, leaving school or for other reasons. This list of deletions is to be sent to Facilities Management.

B. Faculty, Staff and Teaching Assistants Associated with Artistic/Academic Areas

1. Issuance:
Keys/card stripes to be issued to faculty, staff or teaching assistants will be ordered by a work order which must be approved by the dean or department head. The work order must cite the name of those to whom keys/card stripes will be issued. After the keys/card stripes are prepared, Facilities Management will issue them to the faculty, staff member or teaching assistant after the CalArts ID card is verified. No deposit is required. However, at the time the key is issued, the faculty, staff member or teaching assistant will be requested to sign the usual receipt acknowledging delivery of the key/card strips. .

2. Lost Keys/Card Stripes:
Same as original key issuance, except work orders should cite the loss of original key/card stripe and the record should be annotated "lost key/card stripe." The employee will be charged $15.00 for the replacement key/card stripe. The $15.00 will be refunded if the original key/card stripe is found and returned by the person to whom it was originally assigned. If anyone else returns it, there is no refund made.

3. Return of Keys/Card Stripes:
When the key/card stripe is no longer needed, the holder turns it into the Facilities Management Office.

4. Electronic Card Stripe:
Anytime a faculty or staff member or a teaching assistant is to be removed from access to a room via an electronic lock, the school/department requesting the removal shall send a memo to Facilities Management stating that the name of the faculty or staff member or teaching assistant and the room number. The removal is done by deleting the access through the locksmith's computer.

At the end of each academic year, schools should delete any faculty, staff or teaching assistant who will no longer be allowed access due to termination or other reasons. This list of deletions is to be sent to Facilities Management.

C. Staff Personnel Other than Artistic/Academic Areas
Same as Section B above except the administrative officers will approve the work order.

III. Applicability:
The above procedures pertain to all keys/card stripes issued with the new key numbers as authorized in section I above.

IV. Keys Off the Grand Master
Occasionally, Facilities Management receives requests to rekey a lock and remove it from the grand master. This can create difficulties, even though duplicate keys are maintained in Facilities Management, it is time consuming to look up the correct key in cases of emergency such as a fire, broken pipes, et al. In addition, people who have legitimate needs for access find it difficult, if not impossible, to gain access during non-work hours.

It is possible to have a key and lock off the school or department submaster but on the Institute grand master, if that is desired.

Exceptions to this policy may only be made by the Vice President for Administration or his/her delegated representative.

Facilities Management: Maintenance

I. General

To assist the schools and departments in controlling their budgets, when it is necessary to request service from the Facilities Management Department, certain items are normally considered as "maintenance items" and are not recharged to the school or department. Work must be requested by use of a work order form. Work will be done during the normal work week and within the normal cycle. Requests for work outside these parameters may become a recharge item. Before the start of each academic year a representative of Facilities Management can meet with a representative of each school to review the maintenance schedule for that school.

II. Maintenance

A. Custodial
Clean agreed upon areas which are expected to receive normal use. Shampoo carpets annually; normally during the summer or other times when school is not in session.

B. Electrical
Routine and preventative maintenance of lighting systems, circuit breakers and controllers. Trouble- shoot all electrical problems. Replace lamps with lamps which are Institute standard lamps.

C. H.V.A.C.
Routine and preventative maintenance of the academic building systems except Housing is recharged for all H.V.A.C. maintenance and repair in housing areas. Troubleshoot all H.V.A.C. problems. Schools with independent H.V.A.C. equipment and systems will be recharged for all work done.

D. Plumbing
Routine and preventative maintenance and repair of plumbing lines and fixtures.

E. Locksmith
Routine repair of locks, hinges, closures, etc.

F. Carpenter
Routine repair of walls, hand rails, doors, wood floors, etc.

G. Painting
Paint areas which need refurbishing due to normal wear and tear with standard Institute colors.

H. Safety
Handles routine safety requests and safety inspections. Takes care of hazardous waste control and disposal. Responds to all emergency situations. Obtains permits for use in maintaining buildings.

i. Some preventable emergency situations may be recharged to the student, school or department involved. 

I. Security
Routine security and safety of buildings and grounds. Checks out keys and unlocks doors as requested, if authorized, after the Physical Plant office is closed. Checks out vans for use, as authorized. Security for parties and events can be recharged to requesting student, school or department. Enforces regulations of the Institute.  

J. Grounds
Care and maintenance of the grounds and parking lots. Responsible for the recycling of materials left in recycling bins and maintains bins. Enforcement of vehicle parking and speeding violations in accordance with Institute policies.

K. Carpet replacement
Carpet is replaced based on the age and condition of the carpet and on the availability of Institute funds. Only Institute standard carpet will be used for replacement or for new installation.

L. Drapes
Drapes are no longer a standard item in offices. Mini blinds and vertical blinds are now standard for offices. Replacements will be made only with the approval of the Vice President for Administration. Drapes used in performance areas or for other special purposes are the responsibility of the particular school or the area containing the drapes. All drapes in performance areas must be fireproofed as required by the fire codes.

Facilities Management: Sale of Surplus/Obsolete Material

Property belonging to CalArts which has been determined to be either surplus or obsolete is to be disposed of through Facilities Management and transaction must be approved by the Vice President for Administration.

The school or department having the surplus material should forward in writing to the Facilities Management Director, the following information:

1. Description of item
2. Location of item
3. School or department to whom item is charged (ownership)
4. Any available information on the possible resale value, possible buyers, suggested manner of disposition for specialized items, etc. 

All material will be transferred to the stockroom, if practical, for further disposition.

Receipts from sale or disposal of material may be credited to the budget of the school or department declaring surplus. Allocation of the proceeds will be determined by the Vice President for Administration.

Faculty Emeritus

The contribution and commitment of faculty as working artists and teaching artists is the foundation of the international reputation of CalArts as unique place to study, to make art and to grow as an artist.  Just as we seek to ensure that our alumni remain part of our extended community, so also we are committed to finding ways to allow our distinguished faculty to stay connected to CalArts after retirement.  Celebrating the legacy of distinguished teachers and artists is our responsibility as stewards of our own institutional history and legacy.

Emeritus status is a special honor reserved after retirement or resignation for CalArts faculty who have provided exemplary service in teaching and mentoring, and whose creative and/or academic and professional pursuits have brought distinction to CalArts.   Emeritus status is not granted upon request but conferred by affirmation of faculty peers and academic leadership.

ELIGIBILITY:

• Regular or Technical Faculty member
• Resigning or retiring after 15 years or more of service
• Distinguished and recognized contribution to the Institute, including but not limited to excellence in teaching and mentoring, exceptional institutional service and career achievement in their field

PROCESS FOR NOMINATION AND CONFIRMATION:

The Faculty Emeritus appointment is an honor conferred by the President at the recommendation of the Provost by affirmation of Deans and Faculty.

Candidates for Faculty Emeritus may be self-nominated, nominated by a dean or by regular/technical faculty colleagues.  Nominations should take the form of a letter addressed to the Provost and signed by the nominator(s), accompanied by the curriculum vitae of the nominee, and submitted no later than February 1 of each academic year.  Nominations will be reviewed each year no later than April during a joint meeting of Academic and Deans Council and recommendations will be forwarded to the Provost.  Faculty Emeritus status will be conferred upon honorees by the President and Board Chair at the last CalArts’ Board of Trustee Meeting, which meets in May of each academic year.  Newly appointed Faculty Emeriti will also be recognized at Graduation each year.

• Faculty Emeriti will continue to be acknowledged on the website, in the catalog and in collateral materials, including the graduation program, as “faculty emeritus” in the school, department or program from which they retired or resigned.
• On the invitation of a Dean or the Provost, a Faculty Emeritus may be invited to teach a workshop, seminar or other course on a special contract basis mutually agreed upon by the Dean, Provost, and the Faculty Emeritus.
• Faculty Emeriti will be eligible to participate in exhibitions, performances, concerts and screenings, by invitation of the curator or organizer.
• Faculty emeriti are encouraged to use the emeritus designation and title in correspondence and professional meetings.

PRIVILEGES:

• Individuals granted emeritus status will be granted access to CalArts’ resources and services as if they were regular members of the academic staff, subject to availability and at the discretion of the Provost and school Dean.
• Purchase of tickets to CalArts events, including REDCAT and other performances, exhibitions and programs at the institutional or faculty ticket price as applicable
• Parking privileges when visiting CalArts through a special “emeritus” parking permit
• Business cards with emeritus designation
• CalArts Emeritus ID card
• Use of CalArts Library services
• Use of CalArts email account
• Faculty Emeriti will remain on Institute mailing lists (unless they request otherwise) and will be invited to faculty social and honorary functions.  They will be considered “ex-officio” members of Faculty Senate and so will have no voting rights or ability to stand for office.

REVIEW:

This policy and related procedures may be subject to periodic review by the Provost Office, in consultation with Deans Council and Academic Council.

Faculty Merit Evaluation Process Overview

Rationale and Philosophy 

We, CalArts faculty, are highly productive across many fields, earning high profile awards on par with other leading institutions, and routinely innovating and adapting academic programs that attract top students to our programs. The distinguished role our faculty and programs hold among national arts institutions is, in part, related to our rejection of a traditional tenure model based in rank and hierarchy, in favor of an alternative model of radical pedagogy developed over many generations of faculty, making CalArts an exceptional presence in higher education. In this way, CalArts faculty have elaborated a creative and cooperative community of artists that values process and production and actively resists efforts to standardize our teaching and creative practices. Free of a fixed tenure clock or seniority rule, CalArts faculty are emboldened to take risks outside of traditional practices, innovate experimental genres in advance of their wider recognition, and approach the creation and delivery of our academic programs through collaboration and shared governance to the benefit of the Institution. 

The comprehensive Faculty Salary Advancement Plan (FSAP) reflects the values of collectivity and collaboration by providing sustained salary progress through a step system that ensures the progress of at least one step with each contract renewal, or every three years for faculty with longer contracts. This step is in recognition of faculty merit and is part of our merit-based advancement for faculty. 

Additionally, faculty may pursue further salary step increases, at each contract renewal or three year interval, through a transparent merit application process. Merit awards can increase faculty salaries by one or two FSAP steps. The peer-driven process of faculty merit evaluation is designed to be flexible enough to encompass the many types of work with distinction that exist within each of the schools and programs. The criteria for merit advancement reflects the work that we as faculty value most: innovation and excellence in teaching; service toward cooperatively building and adapting the dynamic programs that define our Institution; eclectic creative and professional practices within arts communities both large and small; and creating and sustaining a diverse, equitable, and inclusive learning environment for our students and community. The FSAP graduated salary structure and merit advancement with transparency, minimal bureaucracy, and a commitment to our community values enables all faculty to see their wide-ranging efforts reflected in routine and flexible salary improvements at levels that are responsive to established market ranges, while maintaining CalArts commitment to a more cooperative and egalitarian model of faculty careers. 

Merit Application Process 

Applying for merit review is optional and initiated by the individual faculty member. In addition to moving up one salary step automatically upon contract renewal (or every three years for those with longer contracts) faculty are also eligible to apply, at the same time, for another one or two step advancement for distinguished work during the period since their last merit award (minimum of three years) in one of, or any combination of the following categories: teaching, service, professional practice.

The purpose of the merit program is to recognize the specific and noteworthy achievements of individual CalArts faculty beyond the routine levels of activity expected in each of these category areas. While it is anticipated that most faculty will attain merit recognition at some point in their career at CalArts, it should not be expected each time a faculty member is eligible. 

The core purpose of a merit award is to allow the distinguished accomplishments of faculty to be documented and acknowledged, even as we belong to a larger Institute faculty who routinely perform at a high level of accomplishment. It is an assessment process to determine when faculty have substantially evidenced a record of distinguished work in one or more of the four category areas. Provost Office will notify faculty of their eligibility to apply for merit and, according to a specified schedule of submission deadline(s), the faculty may initiate their merit review through the following steps: 

1. Faculty applicant submits: 

• A cover letter identifying the merit category(ies) they are applying within, 

• how many step advances requested, and a narrative of rationale for consideration, along with 

• all relevant documentation to evidence the specific achievements and the specific impacts this work has had for the period under consideration. Application will go to the faculty merit committee and to the School Dean simultaneously, then to the Provost Office. 

2. Review by Committee

The Institute Merit Review Committee will meet to discuss and review the application and supporting documentation, applying the relevant merit guidelines (see below), and one committee member will write a brief statement incorporating the committee’s collective assessment and recommendation or non-recommendation. 

3. Review by Dean

The Dean will likewise independently review the application and write a separate statement of recommendation. All applications, along with both statements, will advance to the Provost Office for final review, regardless of whether they have the support of the faculty committee and/or Dean. 

4. Review by Provost

The Provost’s Office will review the applications and accompanying statements from the committee and Dean. The Provost may request further information or documentation from the applicants, and will request review by the Institute Merit Appeal Committee, a subcommittee of the Academic Council, when there is disagreement between the Institute Merit Review committee and the School Dean. The Provost will review all previous statements, perform an independent review, and make a list of recommendations. 

5. Approval by the President

The recommendations from the Provost are sent to the President for final approval.

Notification and Appeal or Grievance

After  final approval, the Provost will notify the faculty of their merit decision. The Provost’s Office will provide each applicant with a decision on their merit application that includes the statements from the faculty merit committee and the Dean.

Applicants who feel either the process or application of criteria was in error may initiate an appeal of the merit award decision to the Provost Office, who will send it to the Institute Merit Appeal Committee for a recommendation. See details on procedures for Appeals and Grievances below.

Merit Review Process Guidelines 

Eligibility: Regularized and Technical Faculty will be eligible to apply for merit at designated 3 year intervals, timed with contract renewal when possible. 

If a faculty member chooses not to apply in their appointed application time, they must wait until their next merit review period to apply. 

Only work completed during the period since submitting the application for the last successful merit award can be included in the merit application. E.g., a work completed in 2018 that was included in a successful merit application submitted in 2019 cannot be included again in subsequent application in 2022. However, if the application was not successful, or the faculty member did not apply for merit in 2019, the 2018 work may be included in the 2022 application. 

Only faculty in good standing, who have met the requisites of contract renewal, may apply. If a faculty member is subject to disciplinary action, their merit review will be delayed until the matter is resolved. In the instance of such a delay, the merit review will resume once the matter is resolved, even if their designated merit eligibility window has expired. 

Institute Merit Committee:

Merit will be reviewed by the Institute Merit Committee. This committee will be composed from the Academic Council, either by its members or their designees. In years with a large number of applications, there may be multiple committees formed. Each committee will:

1. Have a representative from every school with applicants.

2. Committee membership should rotate yearly and should exclude faculty with an application under review. Faculty can, with approval from the AC, serve on the committee multiple years but the committee must be reconstituted every year

3. Faculty under review can not serve on the committee reviewing their application

4. The process of review and the materials reviewed are confidential

5. Committee members must inform the Director of Faculty Affairs of any conflict of interest they have with any of the applicants; applicants will be told the composition of their  committee

6. The work of writing the one page summary evaluation of the applicant should be divided and shared among the committee (i.e., each statement written by a different member)

7. written statements should respond to the applicant’s provided evidence. 

Institute Merit Appeal Committee

This committee is constituted from the AC or its designees. It will review applications

• At the request of the Provost, when the original review committee and the Dean differ in their assessment or recommendation.

• When an applicant appeals their decision.

This committee must be constituted with different members than the ORIGINAL Institute Review Committee that reviewed the applicant’s material.

Confidentiality: 

Faculty merit review applications and decisions are confidential. Faculty review committee members must refrain from discussing individual merit applications outside of committee meetings. 

There will be no public announcements made about merit award decisions. 

The statements written by the faculty merit review committees and Deans will be provided to faculty applicants, but will not be used in future merit reviews or contract renewals. 

Previous merit award decisions may not be considered when faculty submit new merit award applications. Yearly reports on the overall results of merit applications (without names) will be provided to the Academic Council for ongoing review (see Ongoing Assessment section, below), along with reports on any salary adjustments made outside the merit review process. 

Because committees are not conducting a full review of all aspects of an applicant’s work, the statements of the committee must be understood narrowly to comment only on the specific criteria identified in merit review and therefore cannot be used as, or in place of, a performance review. 

Timeline: 

Applicants will be notified of their upcoming merit review deadline the semester before the application will be due. 

Before review begins, the Dean and Provost establishes that faculty is in good standing and has satisfied the requisites for contract renewal. 

If during the time of merit review the faculty member is subject to disciplinary action, the merit review process will be paused until the disciplinary matter is resolved. 

The Faculty Merit Review Committee’s and the Dean’s recommendations and accompanying statements should be forwarded to the Provost Office by March 30th.

 The Provost Office, and Institute merit committee if applicable, will complete review decisions and statements by April 15th. 

The Provost will notify the faculty who have been determined to not meet the standard for merit in order to give them [2 weeks] to appeal and provide any additional information. Appeals will be decided before the end of Spring semester(See Appeal/Grievance Process). When appeals are completed, the Provost gives a final merit recommendation list to the President, who makes final decisions and formally awards merit by the end of spring semester. 

Appeal and Grievance Processes 

Applicants may write a letter of appeal if their merit application is not approved, in which they can provide clarification and/or further evidence of merit in support of their original application. The Institute Merit Appeal Committee will review the appeal letter-- along with the initial decision and write a brief statement of review to the Provost. The Provost will then review and recommend to the President’s Office for review and approval. This process should be completed by November 30th. 

If the applicant feels there were flaws in the process of their merit review, they may submit a Grievance to the Institute Merit Review Committee which specifically outlines their critique. The Committee will review the case and write a response which goes to the Provost for adjudication. Grievances must be made within [xx time] after receipt of the initial merit review decision, and resolved within [yy time] after they’re submitted. 

The members of the Institute Merit Review Committee will rotate every 2 years, along with other Academic Council appointments.

Ongoing Assessment of Merit Process and FSAP 

There will be a yearly assessment of the merit process conducted collaboratively between the Provost Office and Academic Council. By November of each year, Faculty Salary Committee, a subcommittee of the Academic Council, will receive a report of the results of the number of applications and decisions from the year before, as well as a report if any adjustments have been made to individual faculty salaries outside of the merit review process. This will allow the Faculty Salary Committee to assess the merit program as a vehicle for allowing most faculty to achieve salaries beyond the minimum introduced by FSAP over a long career at CalArts. Academic Council, Deans, and Provost Office will also continue to review and hone the criteria descriptions for the four categories of merit, along with revisions of the accompanying school-specific guidelines. It is expected that in the early stages of implementation, there will be changes and improvements toward the goals of transparency, clarity of criteria standards, equity and inclusivity in the process, and discernment within the committees in applying the standard of distinction. Any changes to the merit criteria and/or process will be subject to approval by Academic Council and the Provost’s Office. It is also necessary to routinely complete comparative market studies against peer institutions every five years. (With the last Faculty Compensation Study completed in 2015, a new updated study should begin in 2020.) 

Merit Criteria:

The merit review system allows a faculty member demonstrating excellence in teaching, service, and/or professional practices to apply for an accelerated progression through the salary step system. 

The award of merit will be based upon a standard of distinction in the merit category(ies) selected. The applicant must provide a persuasive narrative in their cover letter, along with supporting documentation that evidences the impact of the meritorious work. As the Institute Committee, Deans and the Provost consider the merit application, they should practice discernment in holding a standard of distinction: productive activity in the areas of the merit category are expected by all faculty, awards of merit are for those faculty whose activity is both noteworthy and demonstrates a substantial and impressive impact as a result. Rather than strict metrics, we intentionally leave the criteria open so that faculty can most fully represent their unique approaches to teaching/mentoring, service, and professional practice with the expectation of substantive and discerning engagement by their peers in the in-school committees, their Dean, and their Provost. 

Significant and evidenced impact around Inclusion, Diversity, Equity and Access are of primary importance to the Institute and will be considered within any of the three above categories.  

Faculty who advance and augment recognition, knowledge and implementation of improved, equity, diversity, and inclusion (EDI) activities should be acknowledged through merit awards and other avenues. As with any educational institution, building and sustaining an active culture of equity, diversity, inclusion, and access at CalArts requires ongoing change at the systemic level of the Institute. Faculty contributions to a culture of greater EDI are essential to the CalArts mission; such work addresses past and present inequities, grows our capacity to include new and different voices, and is intrinsic to the radical and visionary aims of CalArts. 

Equity describes providing individuals the access and tools they need in order to be successful. Diversity refers to categories including race, gender, sexuality, class, geography, ability, language, national origin, world view and other variations. Actively building a diverse community and pedagogy at CalArts brings crucial heterogenous experiences and histories to the forefront of art practice and education. Inclusion actively addresses policies, pedagogy and institutional practices to remedy gaps and oversights in equity and diversity. All three categories of EDI address historical and contemporary imbalances in academic, artistic and professional access in U.S. society. This work will be recognized in all three of the merit categories.

Faculty work toward diversity, equity and inclusion can occur in the areas of research, creative work, teaching, mentorship and service. It is critical to note that merit in the EDI category does not reward general awareness of EDI issues but rather active programming that specifically addresses its concerns.

Guidelines and Evaluation: 

Though the work of review is qualitative and evaluative, it must also adhere to the established guidelines: only the criteria named in the application can be considered, only activity in the specified window of eligibility, and the standard of distinction with evidence of impact must be maintained and applied without preference. 

Below are examples of the types of activities that might reach the standard of distinction with evidence of impact according to criteria within each of the categories. 

It is expected that these criteria guidelines will routinely be revised to best represent the range of faculty activity considered distinguished by our broad CalArts community of artist faculty.

Teaching/Mentoring: 

CalArts teaching extends beyond one’s course load and merit assessment enables all forms of mentoring and student enrichment to be articulated, valued and rewarded. Merit for teaching is awarded to recognize faculty who exemplify the kind of innovation, excellence, and transformative pedagogy that CalArts values. Distinction in the realm of teaching should be measured by the impact that an individual faculty member’s teaching and mentoring has on student learning, development, and work, both within and outside of the faculty member’s metier. 

Teaching: 

• Courses taught (including Winter Session and independent studies)

• Mentoring (student reviews, etc)

• CalArts production work involving students

• Significant initiatives focused on Inclusion, Diversity, Equity and Access within a program or school’s curriculum or pedagogical culture

• Specific leadership roles in promoting dialogues around anti racist teaching and curriculum within the school

• Technical instruction 

• Reference and research instruction 

• Course integrated instruction 

• Curricular planning. 

Examples of evidence to demonstrate distinction in teaching include (but not limited to): development of outstanding courses that generate high demand and student engagement, documentation of high impact practices that demonstrably enhance student learning, initiative and innovation to expand research practices and information literacy, collaboration with students, use of new technologies in teaching to improve student learning, demonstrable efforts to increase Inclusion, Diversity Access and Equity within the classroom, curriculum or student learning environment, including but not limited to introducing curricular or pedagogical diversity into the program.

Service:

Merit for service is awarded to recognize faculty leadership at the program, school, and Institute level. Distinction in the realm of service should be measured by the sustained positive impact that an individual faculty member’s leadership role has had on their program, school, and/or Institute. Though the work of some of these roles comes with a stipend, the specific activity and accomplishments within these roles are still eligible for merit consideration, depending on the applicant’s ability to produce evidence of impact. 

Institutional Service: Leadership and evidenced impact through participation in

1. School committees: meetings, search committees, admissions, recruitment 

2. Program development or assessment 

3. Institute committees: Academic Council (and subcommittees), Diversity and Equity, Faculty Development Fund, etc. 

4. Administrative leadership roles: Program Chair, Associate Dean, Academic Council Chair, etc. 

5. Creation of new initiatives that increase the Inclusion, Diversity, Equity and Access in the Institute or in a specific school

Examples of evidence of leadership impact may include (but not limited to): the creation of new programs or restructuring of curriculum within programs; leadership of a successful program review process; specific work to improve programs or schools in sustained ways e.g.recruitment and yield of new students, evidenced and substantial work towards creating or facilitating new initiatives around Inclusion, Diversity, Access and Equity, creation of support structures (organizations and clubs) for students, particularly ones that support underrepresented students, substantive revisions to curriculum, initiatives to improve outcomes for students; Institute level leadership of all kinds, specific leadership around anti racist or EDI initiatives; stewardship of new and/or revised policy, etc), leadership roles in programming, particularly programming that expands the diversity and inclusion of an individual school or the Institute. 

It is also possible for applicants to articulate and evidence work that they have done in serving specific communities of students through practice or identity, including unofficial demands such as additional mentorship outside the program, student support or other often invisible demands as made to faculty of color or underrepresented identities.

Professional Practices: 

Merit for professional practices is awarded to recognize faculty who create substantial works either independently or in collaboration with other artists that are met with substantive engagement beyond the community of CalArts. Distinction in the realm of professional practice should be measured by the impact that this external professional work has within the field(s) and audiences it is addressed to at the regional, national, or international level. 

Professional Practices: 

1. Individual or group artistic work or research 

2. Exhibition, publication, or performance 

3. External awards and honors

4. Work with external organizations or conventions 

5. Worked professionally to increase Access, Diversity, Inclusion and Equity in their professional field or creative community 

6. Work with external communities and social justice organizations

7. Other as specified by applying faculty 

Examples of evidence of distinction in professional practices include (but not limited to): invited or public performances, peer reviewed publications by presses or journals relevant to your field; invited, juried, or public exhibitions, honors/awards; roles in professional organizations/festivals (boards, leadership in national organizations, editorial work for press/publication, curatorial work); recognition for community based initiatives or efforts, specifically those around social justice, inclusion, equity, diversity of community or access; selection of work for presentation at conferences or festivals. It is important that eclectic creative and professional practices within arts communities both large and small are recognized and given full consideration. 

 

 1FSAP refers to the automatic progress through steps along with availability of more selective merit application. CalArts faculty created and developed this plan with the current number of regular faculty at CalArts in mind. If regular faculty are dismissed (subject to fair practices as outlined in the Faculty Handbook) or retire, the regular faculty line must be maintained within the school and filled in a timely manner with another regular faculty member of the same FTE.

Faculty Professional Leave

Intention and Criteria: A funded Professional Leave is intended to support significant and impactful professional and creative opportunities for regular and technical faculty (“Eligible Faculty”) that occur off-cycle from the regular Creative Leave cycle. Professional Leaves are only for one semester. Professional Leaves are to be granted upon the recommendation of the Eligible Faculty’s Dean and with the approval of the Provost.

Eligibility: To be eligible to apply for the Professional Leave, faculty must be a regular or technical faculty at the California Institute of the Arts (the “Institute”) for at least three full and consecutive academic years, at 0.5 FTE or above for each of the three academic years. Once Eligible Faculty take a Professional Leave, Eligible Faculty cannot take another Professional Leave until 7 years have elapsed since the start of the last Professional Leave. Leave without pay does not count toward the accrual of the 7-year requirement for eligibility for a subsequent Professional Leave. For instance, an Eligible Faculty who takes Professional Leave in Fall 2024, and does not take leave without pay, will be eligible to take another Professional Leave in Fall 2031.

Eligible Faculty cannot take a Professional Leave in the same academic year as their Creative Leave. Taking a Professional Leave in a subsequent semester in a different academic year after a Creative Leave (e.g., a Fall leave after a Spring leave) needs approval from the Eligible Faculty’s Dean and the Provost.

Salary During the Professional Leave: While a faculty member is on an approved Professional Leave, the faculty member will receive 25% of their academic yearly salary for the semester of the Professional Leave. For instance, if an Eligible Faculty was being paid $100,000 for the academic year in which the Professional Leave will be taken, then the Eligible Faculty will receive $25,000 during the Professional Leave. Any stipends an Eligible Faculty received prior to the Professional Leave will be discontinued during the Professional Leave.

The remainder of the faculty salary will be used as replacement funds, when necessary, to mitigate the impact of the leave on the program.

Execution of Necessary Documents & Benefits: Once the Professional Leave application is approved by the Provost, Eligible Faculty must meet with Human Resources and the Provost’s Office to execute the necessary documentation for the Professional Leave to be provided and to understand the impact on their employment benefits (e.g., a full-time faculty member will be eligible for benefits, but there will be impacts on their employee contribution). This must be done sufficiently in advance of the commencement of the Professional Leave.

Impact on Years of Service & Return: Professional Leaves of one semester are counted in a faculty's years of service. Following the Professional Leave, faculty members will return to at least the same FTE they held prior to the Professional Leave. Faculty must sign an acknowledgment form indicating their understanding of the structure of the Professional Leave.

Criteria Considered for Approval:

The following will be the criteria considered for approval of the Professional Leave:

• Faculty member is in good standing and has met the requisites of contract renewal;

• The project or opportunity is determined to be highly impactful on the faculty member’s career and is a recognized, substantial academic or artistic opportunity that cannot be postponed to the next Creative Leave. Such opportunities include major grants, residencies, awards, commissions, fellowships, and prizes (e.g., the Fulbright, the Guggenheim, the Berlin Prize, the Rome Prize, the Whiting award, USA Fellowship, Creative Capital award, the Doris Duke Performing Artists award, the McKnight National Residency, Studio Museum in Harlem Artist-in-Residence, NEA fellowships, etc.); and

• The impact on other faculty’s workload, curricular, and mentoring needs within the program.

Timeline for Application: Applications for a Professional Leave during the Spring Semester of a given year, are due by September 15 of the previous year. Applications for Professional Leave during the Fall Semester of a given year are due by February 15th of the same year. Applications submitted after these deadlines will be considered on a case-by-case basis, and are less likely to be approved.

How to Apply:

Eligible Faculty applicants must provide the following information via Formstack, or other software application as requested by the Provost’s Office:

• Name.

• School/program.

• Hire date (can be provided by Faculty Affairs Office).

• Semester of proposed leave.

• Briefly describe your current teaching/administrative duties

• Briefly describe any Institute service you are involved in.

• A one to three-page proposal that describes clearly the significance of the specific professional opportunity, its importance in your field, the impact upon your artistic and professional practice, and the reason it cannot be delayed for future Creative Leave.

• Letter/s of commission or invitation or other supporting materials.

Approval Process:
Applications must be approved by the Eligible Faculty’s Dean and then submitted to the Provost via Formstack, or other software application as requested by the Provost’s Office, for review. The Provost will bring the applications to the Deans Council for review, discussion, and recommendation. The Dean’s Council will then recommend to the Provost whether to approve any Professional Leave. The Provost will consider the recommendations of the Dean and the Dean’s Council in making a final decision as to whether to approve any Professional Leave. The Provost’s Office will notify Professional Leave applicants of the decision.

Approvals: Academic Council April 6, 2023; Deans Council 

Family Education Rights and Privacy Act of 1974 (FERPA)

The Family Educational Rights and Privacy Act (“FERPA”) affords eligible students certain rights with respect to their education records.  An eligible student is an individual for whom California Institute of the Arts (“CalArts”) maintains education records, and who is or has been enrolled in and attended CalArts, the Los Angeles Conservatory of Music, or the Chouinard Art Institute. 

These rights include:

The right to inspect and review education records, with certain exceptions. 
Education records are defined as records maintained by CalArts, or persons acting for CalArts, that contain information directly related to the student. 

Students who wish to review their education records must submit a written request to the Office of the Registrar identifying the specific records they wish to review; as a general rule, a request to review “all records” is not sufficiently specific.  CalArts will make the education records available for inspection by the student within forty-five days of receiving the written request, and the Office of the Registrar will notify the student of the time and place where the records may be inspected.  A student will not typically be provided with copies of any part of their record other than the transcript.

FERPA does not provide students with the right to access certain records, including but not limited to financial records of a parent, and confidential letters or statements of recommendation for admission, employment, or honorary recognition.  In addition, where a record contains information that concerns more than one student, a student requesting inspection will be informed about the information only insofar as it pertains to that student.

The right to seek to amend education records. 
Students who believe that specific items contained in their education records are inaccurate, misleading, or an invasion of privacy may seek to have their records amended. 

Requests to amend education records must be submitted in writing to the Office of the Registrar, clearly identifying the record(s) that the student seeks to have amended and specifying the reasons they believe the record(s) to be inaccurate, misleading, or an invasion of privacy.  If CalArts declines to amend the records as requested, the Registrar will notify the student in writing of the decision and advise the student of their right to a hearing regarding the request for amendment.  If, after the hearing, CalArts determines that no amendment will be made to the record(s), the student has the right to place in their records a statement commenting upon the information and/or setting forth any reasons for disagreeing with the decision of CalArts.  This statement will be maintained and released with future requests for information regarding the student.

The right to seek to amend an education record under this procedure may not be used to question substantive educational judgments that have been correctly recorded, or to contest a final grade or other written evaluations that reflect institutional judgment of the quality of a student's academic and artistic performance.  For example, FERPA does not give a student the right to contest a grade given in a course, but does give the student the right to seek to correct an improperly recorded grade. 

The right to exercise certain control over the disclosure of information contained in the student’s education records. 
Personally identifiable information contained in the student’s education records may not be disclosed without the student’s prior written consent, except to the extent that FERPA authorizes disclosure without consent.

CalArts has designated the following student information as directory information:  name; address; telephone number; email address; date and place of birth; dates (terms) of attendance; enrollment status (full-time/part-time status and class level); degrees and awards received; program of study; photographs; most recent previous school attended; and participation in officially recognized activities. Directory information does not include social security number, student ID number, race, ethnicity, nationality, or gender. 

FERPA does not require consent for the disclosure of “directory information,” which may be disclosed for any purpose, at the discretion of CalArts.  Students who wish to restrict the release of their directory information must notify the Office of the Registrar in writing. Upon receipt of this request, a hold will be placed to prevent further disclosure of directory information. This hold will then remain in effect until the student files a written request to remove it. 

Additionally, FERPA does not require consent for disclosure of information to “school officials” with “legitimate educational interest.” A “school official” is any person employed by CalArts in any administrative, supervisory, academic or research, or support staff position; any person or company with whom CalArts has contracted to provide a service to or on behalf of CalArts (such as an attorney, auditor, or collection agency); any person serving on CalArts’ Board of Trustees; or any student serving on an official committee.  A school official has a “legitimate educational interest” if the official needs to review specific information in an education record in order to fulfill the official’s professional responsibility.

FERPA identifies other exceptions in which CalArts is permitted, and sometimes required, to make disclosures of personally identifiable information from student records without the student's prior written consent.  Some of these exceptions are (i) to schools where the student plans to enroll or transfer; (ii) in connection with financial aid for which the student has applied or which the student has received; (iii) to authorized representatives of the U. S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local educational authorities; (iv) in connection with studies conducted for the purpose of development and validation of predictive tests, administration of student aid programs, or improvement of instruction; (v) to accrediting organizations to carry out their accrediting functions; (vi) to parents of an eligible student if the student is a dependent for IRS tax purposes; (vii) to comply with a judicial order or lawfully issued subpoena; (viii) to appropriate parties including, but not limited to, parents of an eligible student, whose knowledge of the information is necessary to protect the health or safety of a student or another individual; (ix) to the general public, the final results of a disciplinary proceeding if CalArts determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense, and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her; (x) to the victim of a crime of violence or non forcible sexual offense, who will be provided with the results of a disciplinary hearing conducted by CalArts against the alleged perpetrator; and (xi) to parents of a student regarding the student's violation of any federal, state, or local law, or of any rule or policy of CalArts, governing the use or possession of alcohol or a controlled substance if the student is under the age of 21. Information concerning these and other exceptions is available through the Registrar’s Office.

A student may not use the withholding of directory information to prevent CalArts from disclosing or requiring the student to disclose their name, identifier, or e-mail address in a class in which the student is enrolled, or to prevent disclosure to school officials with legitimate educational interests, or to prevent disclosure otherwise required or permitted by law.

The right to file a complaint for alleged violations of their FERPA rights.
Students who have questions about their FERPA rights should be directed to the Registrar. Official complaints are submitted in writing within 180 days of the alleged violation to the US Department of Education at the following address:

The Family Policy Compliance Office
US Department of Education
400 Maryland Avenue SW
Washington DC 20202-5920

Field Trip Policy

All field trip participants are required to read and sign a copy of this policy, as well as the “Release from Liability” form, prior to departure.

Field trips are defined as any off-campus day trip led by a CalArts faculty or staff member or funded through a CalArts account. For overnight trips, please refer to the CalArts Travel Policy.

Faculty / Staff Sponsor Responsibilities

1. Faculty or staff members supervising a group of students off-campus are required to have each participant sign the CalArts’ “Agreement and Release from Liability” form, as well as a copy of this policy. Participants who do not sign these forms are not permitted to join the field trip. These releases must be submitted prior to the trip to the trip supervisor’s dean or department head and to the Office of the Provost, along with a complete list of trip participants and a basic trip itinerary/description.
   If this is a multi-date field trip or off-campus class site, the supervising faculty or staff member must include all off-campus dates and locations on the waiver.
2. Supervising faculty or staff members should make a reasonable effort to ensure the accountability and safety of students during field trips.
3. It is expected that supervising faculty or staff members provide clear information and instructions to any participants at least a week prior to the trip, including information concerning transportation. Any required field trips must be prominently noted on the course syllabus, along with information about transportation to and from the site. Field trips that are optional and are not mandatory for course credit should be clearly identified as “voluntary.”
4. Faculty/staff members who drive students to or from locations in their own vehicle do so at their own risk, and they must abide by all CalArts safe driving practices. In the event of an accident, the faculty member must use their personal vehicle insurance as the primary insurance.
   To avoid liability, it is highly recommended that faculty members make arrangements with the Facilities Management Office for an Institute van or ask the students to provide their own transportation and meet at the site.
   Institute vans must be reserved at least one week in advance through the Facilities Management Office and must be driven by an Institute approved/insured driver. For information on how to become an Institute approved driver, contact the Facilities Management Office.
5. In the event of an accident or other emergency, the faculty or staff supervisor must immediately contact the dean of their School and the CalArts Campus Safety Supervisor (661-253-7700). If the incident happens outside of normal office hours, they must immediately contact the CalArts Security Office (661-222-2702).

Student/Other Participant Responsibilities

1. All students and participants in off-campus field trips are required to read and sign CalArts’ “Agreement and Release from Liability” form. This form will be prepared and distributed by the supervising faculty or staff member. Students and
   participants are also required to read and sign a copy of this policy.
2. Students and other participants are responsible for making their own travel arrangements to the off-campus site, unless transportation is provided by an Institute van/approved driver. CalArts, its trustees, agents and employees are not responsible or liable for any incidents related to students’ independent travel arrangements. Participants travel at their own risk.
3. Students are also expected to abide by the CalArts’ “Standards of Conduct” (located in the “Disciplinary Policy.")

Financial Affairs: Postage Recharges

All schools and departments are charged for postage on items mailed from the mailroom. It is necessary that all outside mail taken to the mailroom be identified with a school or departmental designation so that the proper area can be identified and recharged.

 

Full-Time Enrollment

All degree and certificate seeking students at CalArts are expected to attend on a full-time basis.  Full-time status at CalArts depends on the School and the degree program in which a student is enrolled, and is defined as the following:

• 12 units per semester for all undergraduate students, all graduate students in the Schools of Art, Dance, and Music.
• 10 units minimum per semester for all doctoral students in the School of Music
• 9 units minimum per semester for all graduate students in the Schools of Critical Studies, Film/Video and Theater.
• 6 units minimum per semester for all second year, low-residency MA students in the School of Critical Studies.

These are the minimum units students must enroll in to qualify for full-time status and to remain in good academic standing.  However, students typically must enroll in additional units each semester in order to meet program requirements, and to graduate within the expected number of semesters.

Students who fail to enroll in the minimum units required for full-time study will be flagged for failure to meet minimum expectations for progress to the degree, and will be subject to the terms of CalArts Academic Standing and Métier Standing policies.

Governance: Conflict of Interest Policy

All members of the Board of Trustees, Officers, faculty and staff of CalArts, collectively as "Affiliated Persons," shall be subject to this Conflict of Interest Policy. Any action by such individuals in violation of these requirements shall not be permitted unless the Board of Trustees expressly approves.

Standard of Conduct 
A. The Affiliated Person must always, during the course of services for CalArts, reflect the highest standards of morality, ethical behavior, integrity and public responsibility.

B. CalArts recognizes the inherent right of the Affiliated Person to engage in outside interests and private enterprise, and the organization does not wish to impede these activities. However, to the extent that such outside interests may affect a transaction in which CalArts is involved, there is the potential for an actual or perceived conflict of interest. Since CalArts has a public duty to avoid private inurement, self-dealing and misuse of public funds, it is the policy of this organization to avoid, whenever possible, all such actual or potential conflicts of interest.

C. The Conflict of Interest Policy does not apply if the transaction involves a bargain sale to CalArts by an Affiliated Person, since by definition the sale is for less than fair market value and the excess value is a charitable gift to CalArts.

D. A transaction between CalArts and an Affiliated Person or related entity is acceptable provided that all material facts have been disclosed and, except in the case of a charitable gift, the terms, conditions and consideration involved are commercially fair and reasonable. Any proposed transaction shall be presented to the President or his/her designee and approved, in advance, by the Board of Trustees.

E. Annually, the Institutes, independent auditors will send to each Board member, Officer and Dean of the Institute a document to complete and sign regarding any transactions with the Institute.

Grade Appeals

When a student wishes to appeal a grade: the student must first appeal to the instructor who assigned the grade in question. Where there is no satisfactory remedy through appeal to the instructor, the student may file written appeal to the dean of the school in which the course is offered. The decision of the dean is final.

Grading Policy

Standard Grading Options

• High Pass (HP): Passing with Excellence
• Pass (P): Passing with Quality 
• Low Pass (LP): Passing
• No Credit (NC): Work did not meet the criteria for credit.

Other Grading Options

• Incomplete (I):  

  A temporary Incomplete grade may be given to a student who has maintained satisfactory attendance and completed passing work throughout most of a course, but as a result of extenuating circumstances is unable to complete the course requirements by the end of the semester.   Incomplete grades are not assigned for Summer, Interim, Practicum, or Winter Session courses.

  Incomplete grades are assigned through submission of an Incomplete Contract to the Registrar’s Office.  The Incomplete Contract is an explicit agreement between student and faculty of the work remaining to be completed, and the date by which the work must be submitted for final review.  The contract must also be approved by the school or program responsible for the course.

  Incomplete grades assigned for fall semester courses must be resolved no later than the end of the following spring semester.  Incomplete grades assigned for spring courses must be resolved no later than the end of the following fall semester.  Earlier deadlines for completion may be set at the discretion of the faculty and must be specified on the Incomplete Contract.  Incomplete grades not replaced by final LP, P, or HP grades by the stated deadline will revert to NC (No Credit) grades on the transcript.

• No Grade Recorded (NG): Placeholder grade entered by the Registrar's Office at the close of the grading period which indicates that no grade has yet been assigned by the faculty of record. "NG" grades not changed to a final evaluation by the end of the following semester will convert to "NC" on the transcript. 
• Withdrawn (W): Grade assigned by the Registrar to indicate withdrawal from a course after the end of the add/drop period. Students may withdraw from a course without academic penalty through the 10th week of the semester. The course remains on the student’s record with a “W” grade. "W" grades have no impact on semester or cumulative grading calculations, and do not count toward a student's residency or full-time status. 

Auditing

Auditing a class is an arrangement made between the student and the instructor. No official record will be kept and no credit will be given.

GPA Equivalencies

On the official academic transcript, CalArts calculates student progress by indicated attempted units and the completed units, but does not use a Grade Point Average (GPA) as part of its marking system. However, when a GPA is required for external purposes, the following formula may be used: HP=4.00, P=3.00, LP=2.00, NC=0.00.

Grading Procedures

All grades are to be submitted by the faculty of record online through Self-Service. Online grading opens on Monday of the final week of the semester and remains open for two weeks, until 5pm on the second Monday following the last day of the semester. The grading deadline will be published on the academic calendar for reference by faculty and students.

Grades not entered through the secure online system must be submitted through individual grade change forms that are signed by the faculty of record. This may be done either through a hard copy form, or through a digital form, both of which are available from the Office of the Registrar. The same process is followed to change a grade that was entered incorrectly online, or to replace temporary "I" or "NG" grades with a final evaluation.

Graduation Process: General Statement

General Statement

The Board of Trustees confers all degrees and certificates awarded by the California Institute of the Arts. The President on recommendation of the Academic Council with the approval of the Provost or his/her designee and the faculties of the Institute presents candidates to the Board. Graduates are honored at an annual commencement.

Qualifications for Graduation

The faculty of the school in which the student is enrolled is responsible for determining whether the student is qualified to receive the CalArts degree or certificate. This decision requires the faculty to determine that the student has demonstrated a significant measure of artistic achievement, as well as the satisfactory completion of all residence, units and course requirements. Ordinarily, the BFA degree program and Certificate of Fine Arts program require a minimum of four years of study and 120 units of credit; the MFA degree program and Advanced Certificate of Fine Arts program require 2 to 3 years of study, or the equivalent; the MA degree is a one year full–time program of study and one year of low-residency study; the DMA degree program requires 3 years of study in residence. The certificate requires completion of the equivalent of BFA study and additional study in the metier, while excluding the Critical Studies courses needed for the BFA degree.

Process

1. Student’s responsibility: In preparation for graduation, the student must: 
   1. Consult with the mentor and the faculty of the school in which he or she is enrolled about the expected time for completing the program of studies for the degree or certificate. 
   2. Pay the Student Experience’ Graduation fee of $25 to the Accounting Office. 
   3. Present an application for graduation and the fee receipt to the Registrar. 
   4. Complete settlement of outstanding obligations in records, accounts and property commitments with Institute offices. 
   5. Complete all loan exit interviews with the Financial Aid Office and/or the Accounting Office. 
   6. Complete the Graduation Exit Survey sent to each graduating student via email.
2. Registrar’s Office: 
   1. Sets deadline by which graduation reviews must be completed each semester. This date is set each semester in consultation with the Provost and the President. 
   2. Prepares a tentative list of candidates for graduation to be reviewed by the schools. 
   3. Notifies students of obligations to be met for the degree or certificate. 
   4. Sends a list of candidates for degrees and certificates to Academic Council and deans for final action, and forwards final recommendations to the President and the Board of Trustees. 
   5. Reviews all eligible students for degree completion at the close of each semester, and follows through with any pending graduates not yet completed
3. Deans and faculty: The faculty and dean of each school recommend action on each candidate for graduation and inform the Registrar’s Office within the established procedures and deadlines.

Commencement Participation

CalArts celebrates degree conferrals through a yearly commencement ceremony held at the end of each spring semester. Students will be cleared to participate in the commencement ceremony following their final term in residency. In order to qualify to participate in commencement, students must be enrolled in all final course requirements, including transfer work or courses to be completed during the summer following commencement. Students will be cleared to participate in only one commencement ceremony for each degree program that they complete at CalArts.

Graduation Process: Post-Residence (Delayed) Graduation

Post–Residence graduation is a process initiated by the student’s graduation review committee and is typically available only to MFA or DMA candidates who have completed all course and residency requirements and who have been before a Graduation Review Committee. MA students may be eligible for this option only under special circumstances. This option will be considered only when the Graduation Review Committee:

1. Is not completely satisfied with the work presented; 
2. Believes the student is committed, talented and capable of achieving degree level work; 
3. Does not believe that additional time spent at CalArts will contribute to the student’s preparedness for the degree; and 
4. Is convinced that a period of independent work may bring about the maturity lacking in the student’s work.

In all cases, the review committee and the student must comply with the following conditions: 

1. This provision is available to degree candidates only;
2. Students who have at any time been advanced in year–level will be eligible only under exceptional circumstances;
3. Time between the regularly scheduled review and the post–residence review shall ordinarily not exceed one calendar year. Students who are unable to complete work during the first year must petition for additional time directly to their school dean. After five years, petitions for extension for completion of MFA degree requirements must be submitted to the Deans Council. After two years, petitions for extension for completion of DMA degree requirements must be submitted to the Deans Council.
4. The graduation review committee must prepare a written statement detailing: 
   1. What the student must achieve to receive the degree; 
   2. How and where the post–residence review will be conducted; 
   3. A proposal as to which faculty members will participate in that review, including space and facilities to be used.
   A copy of the statement will be given to the student and a copy will be placed in the student’s permanent academic record. The latter will be removed from the permanent record when the student passes a post–residence review and is awarded a degree.
5. Where special demands are made on CalArts resources such as the use of studios and/or equipment, the Vice President and CFO shall assess the student for appropriate fees. Individual schools may place restrictions on time and access.

Grievance Procedures - Student

CalArts students are given an opportunity to seek an internal resolution of conflicts and complaints. This procedure may also be used by students who believe that they have been discriminated against on the basis of race, color, national origin, disability, sex or any other classification or characteristic protected by law, and is designed to comply with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, and Section 504 of the Rehabilitation Act of 1973. Complaints dealing with sexual and other forms of unlawful harassment are addressed under Prohibited Discrimination, Harassment, and Sexual Misconduct Policy. Students who seek to grieve the imposition of disciplinary sanctions are directed to review the Disciplinary Policy.

Students who seek to grieve matters pertaining to academic warning, probation, suspension, and/or dismissal are directed to Metier Standing and Academic Standing policies.

The Financial Aid Appeals Committee handles grievances concerning financial aid.

Any student who believes that a practice, policy, or rule has been applied incorrectly as it relates to the student, or that he or she has been unlawfully discriminated against, is encouraged to informally discuss the problem with the Vice President for Student Experience. If the student is not able to satisfactorily resolve the problem informally, the student may initiate a formal grievance by submitting a signed grievance statement to the Vice President for Student Experience.

The grievance statement must describe the nature of the grievance; the practice, policy, rule or law that the student claims has been violated; and the remedy or relief requested. The Vice President for Student Experience or designee shall investigate the grievance and provide a written response within ten days of receipt of the grievance unless additional time is required to complete the investigation. If not satisfied with the response to the grievance, the student may, within ten days of the date of the response, file a written request for review with the Vice President for Student Experience. As soon thereafter as practical, an Appeals Committee shall be formed consisting of three current members from the faculty, staff, or student body. One member of the Committee shall be appointed by the student, one member by the Associate Provost or designee, and one member by the Vice President for Student Experience. Together these members of the Committee shall decide who from among them shall serve as chairperson. No person shall participate as a member of the Appeals Committee who has been involved in the event(s) upon which the grievance is based or who is biased.

The Director of Human Resources or designee shall provide administrative services to the Appeals Committee, including but not limited to supplying copies of pertinent documents, scheduling meetings, arranging for a scribe to take and prepare minutes, and the preparation of the final report. A student may be assisted at any stage of this procedure by a current member of the CalArts community (i.e., staff member, faculty member, or student) who is not an attorney, but such person may not address the Appeals Committee unless requested by it to do so.

Within ten days of the date the Appeals Committee is formed or as soon thereafter as practical, the Appeals Committee shall meet in closed session to consider the grievance. The members of the Appeals Committee shall respect the confidentiality of the proceedings. The student shall be provided with an opportunity to meet with the Appeals Committee, but shall otherwise be present at a meeting of the Appeals Committee only at the request or with the permission of the Appeals Committee. As it deems appropriate, the Appeals Committee shall interview other persons and shall consider written materials and other items pertinent to the grievance.

At the completion of its review, the Appeals Committee shall prepare a written advisory report consisting of findings, conclusions, and recommendations and submit it to the Provost with copies to the student and the Vice President for Student Experience. Under separate cover, the Appeals Committee shall also forward to the Provost copies of any written material or items that it considered in connection with the appeal process.

The Provost or their designee shall consider the report and, at their discretion, take whatever action they deem appropriate. Prior to taking such action, the Provost or designee may discuss the report with the members of the Appeals Committee, the student or any other person. The Provost or designee shall transmit their decision in writing to the student, Vice President for Student Experience and members of the Appeals Committee. The decision of the Provost shall be final.

Title IX Coordinators
Title IX of the Education Amendments of 1972 is a federal law that prohibits sex discrimination in education. Sex discrimination includes sexual harassment, sexual assault and sexual exploitation. CalArts' Title IX Coordinator is Eva Graham, Institute Diversity Officer, and Deputy Title IX Coordinator is Jennie Watson, Senior Human Resources Officer (661-253-2637, jwatson@calarts.edu, Room A210). The Title IX Coordinator and Deputy Coordinator are available to receive reports of sex discrimination at CalArts, including sexual harassment, sexual assault, and sexual exploitation, to discuss questions or concerns relating to the investigation of complaints received, reporting and complaint procedures, and education and training opportunities across campus. Information concerning Title IX can also be obtained from the Office for Civil Rights, U.S. Department of Education (415-486-5555, ocr.sanfrancisco@ed.gov, 50 Beale Street, Suite 7200, San Francisco, CA 94105-1813).

Complaint Procedure
An individual may contact the Bureau for Private Postsecondary Education for review of a complaint. The bureau may be contacted at 2535 Capitol Oaks Drive, Suite 400, Sacramento, CA 95833, http://www.bppe.ca.gov/, Tel: 916.431.6924, Fax: 916.263.1897. 

An individual who wishes to make a complaint relating to the accreditation requirements shall be referred to the Western Association of Schools and Colleges Senior College and University Commission (WSCUC).

Below are the Complaint Process and Complaint Form.

• WASUC-Complaint-Process
• WSCUC Complaint Form

Guest Policy

In order to establish reasonable precautions to ensure the privacy and safety of students and yet avoid either unrealistic or over-restrictive procedures, the Institute asks students to notify Campus Safety when they are going to have guests arrive on campus after 8 p.m. Campus Safety should be called or emailed the day that the guest is expected so that Campus Safety will have the person’s name at the front gate and the name of the host student.

Academic Buildings
Guests who are on the guest list will be directed to the academic buildings. Guests visiting students in the academic buildings should be told by the student where they will meet within the buildings. Campus Safety can then direct the guest to that area. Guests must be with the student at all times, and students are responsible for the behavior of their guests.

Housing (Chouinard Hall & Ahmanson Hall)
If Campus Safety has advance notice from the Housing Office of a visiting guest the visitor will be allowed on campus and directed to the appropriate housing facility. The name and room number of the student will be noted.

Guests Not on the List
If the student is an on-campus resident the visitor will remain at the gate and Campus Safety will contact the Resident Assistant on duty to locate the student. If the student cannot be located then the guest will be advised to contact the student by phone or other means until clearance is made before the guest is permitted on campus.

Receptions and Halloween & Spring Party
A student guest list will be established by the person(s) hosting a reception. This guest list will be furnished to Campus Safety 24 hours in advance of the reception. The list will include the student’s name as well as the guest(s) name(s). If a person is not on the guest list but gives the full name of the student, they will be admitted at the front gate but must be accompanied by the student in order to be admitted to the reception. Separate procedures apply to guest(s) at the Halloween Party and the Spring Event. Performances, Openings and Other Events Commencing after 8 p.m.

In order to be admitted at the gate, guests must know the location and type of performance and the host student’s name, if applicable.

Overnight Guests (On Campus Housing)

• Roommates and suitemates must agree in advance.
• The guest must be registered with the Housing Office (forms are available in the Housing office).
• There is a limit per student of one guest per semester for a maximum of three days/two nights.
• Guest must be with student at all times. For complete information on the procedures to follow, refer to the CalArts Housing brochure and/or the Housing Office.

Health and Safety: Accident Report in Case of Injury

I. Accident report for employees

(faculty, staff or students injured while working for CalArts on the Institute's payroll or under work study program.)

Any employee injured while on the job is covered under the Institution's workers compensation insurance policy. Because of this coverage all injuries must be reported promptly so that the Institute is aware of the accident and the required reports are made to the insurance company. A "Supervisor's Report of Work Injury" must be completed by the supervisor the same working day (or in the case of a weekend or holiday, the next working day). The report form is available from the Office Manager in Facilities Management or the Office of Human Resources. In accordance with applicable law a DWC-1 form (Employee's Claim for Workers Compensation Benefits) must be given to the employee within one working day of the injury or the day on which the Institute received notice of a potential work related injury of illness. After the employee completes the employee’s portion of this form the Institute must complete the Employer’s section and give a copy of the form to the employee. The Office Manager in Facilities Management or the Human Resources Office will assist in completing this form and will notify the insurance company. A copy of the "Supervisor's Report" is sent to the Institute's Safety Officer (C/O Facilities Management) and to the Vice President for Administration.

II. Accident Report for Non-employees

The "First Report of Injury" must be completed by the area supervisor any time there is an injury involving a person who is not covered under the Institute's workers compensation insurance coverage. This would include students (unless working for CalArts on the Institute's payroll or under work study program), visitors, outside contractors, etc. The original copy of the report is sent to the Institute Safety Officer (C/O Facilities Management) with a copy to the Vice President for Administration.

III. Review of Accidents and Hazards

The Institute's Safety Officer will review all reports of accidents and hazards. The Safety Officer will work with the supervisor responsible for the area in which the accident occurred or hazard exists, to correct any safety problem. The Institute's Safety and Disaster Preparedness Committee will review all accident and hazard reports.

Health and Safety: Firearms/Ammunition Policy

The use or carrying of any type of firearm, such as pistols, rifles, carbines, shotguns and any other weapon that fires a powder cartridge, pellet, BB or any type of projectile is not allowed except under the following conditions.

1. Firearms capable of being fired can only be used as a prop in theater productions or in film/video productions.

2. Non-firing firearms/weapons can be used in art exhibits or as props in theater or film/video productions.

3. All firearms and ammunition used in exhibits or performances must be: 

• Listed on event and performance checklists. 
• Inspected and approved by Institute Safety Coordinator. 
• Approved by theater production or film/video production manager. 
• Be stored in locked cabinet when not in use. 
• Be under the control of a prop master or designated person when not in use on set. The use of a trigger lock is recommended when gun is not being fired. 
• Have a serial number stamped into metal of firearm.

4. Notwithstanding any other provision or elsewhere, there will be no live ammunition brought on campus for use in any firearm that will be exhibited or used in any art exhibit, theater production or film/video production.

5. Work Order for Safety Coordinator to inspect, approve and set basic parameter for the firing of each firearm will be submitted. The Safety Coordinator will inspect firearm and test fire it. This test will help to establish the basic parameter for the firing of the firearm. All ammunition to be used in the firearm is to be included in this inspection and approval. It is highly recommended that only color coded cartridges by used.

6. Basic parameter for all firearms: (if not already established for a certain type of firearm) 

• No one to be in front of firearm in a 20 degree arc of the firing line. 
• Firearm to be held, when possible, at arms length. This should be with elbow slightly bent. 
• Firearm only to be fired: 1) during testing 2) during rehearsals 3) during performance 
• All safety regulations must be observed. 
• Propmaster and actor who is to fire weapon, are the only ones on the set authorized to handle weapon.

7. Production and stage manager may set different parameters for the firing of the weapon as needed to suit the requirements of the script. Any changes must be approved by the Institute Safety Coordinator. There are ways to fire at someone in such a manner as to look as if they are in a direct line of fire. 8. It is mandatory for all firearms: 

• To be listed in event and performance checklist. 
• For administration to be made aware that a firearm will be exhibited or used in a performance, event, exhibit or film shoot. 
• Institute Performance Coordinator must be made aware that a firearm will be exhibited or used in a performance. 
• All firearms must be inspected and approved by Institute Safety Coordinator. A picture will be taken of all firearms and ammunition presented for approval. 
• Production manager will be responsible for: 1) Ensuring that all of the conditions are met for use in performance. 2) That firearm and ammunition is locked up at all times when firearm is not in use on stage or set. 3) That the ammunition to be used is the same as approved by the Institute Safety Coordinator.
• Art exhibitor will be responsible for: 1) Ensuring that the firearm to be exhibited is not capable of being fired. 2) Will have firearm secured in exhibit in such a way that it can only be removed from the exhibit by the exhibitor. 3) That all ammunition exhibited cannot be removed from exhibit except by exhibitor.

8. Failure to comply with this policy could result in injury or death to someone.

9. Failure to comply with this policy will result in disciplinary action.

10. If any of the above procedures are not followed, a Security Officer will be assigned to act as Safety Coordinator for performance, event, exhibit or film shoot. The time for this person will be charged to the department/school responsible for performance, event, exhibit or film shoot.

11. Any and all firearms of any type, including BB guns, found unattended, will be confiscated and given to the Institute Safety Coordinator or Security Supervisor to hold. The firearm will be held until the owner or production manager has given written permission from his/her school/department, to the Safety Coordinator, to have the gun returned. If the firearm is not going to be used in any performance, event, exhibit or film shoot it must then be immediately removed from campus. If the firearm is going to be used in a performance, event, exhibit or film shoot, then it must immediately be given to the propmaster to lock up until needed.

Health and Safety: Hazardous Materials

I. GENERAL 

In order to ensure the health and safety of its students, faculty, staff and visitors, the Institute does not allow the use of certain materials within the academic or housing buildings. No hazardous material will be brought on campus without the approval of the Institute Safety Coordinator and the appropriate person within the school/department. Any chemical or material that may be flammable, combustible, toxic, corrosive, reactive or explosive, must have a Material Safety Data Sheet (MSDS) on file with the Institute Safety Coordinator and also in the department or school which uses the material. Some materials in order to be used require that the person using the material wear a protective respirator (face mask).

II. MATERIALS 

• With the exception of institute spray booths, the use of spray paint is prohibited on campus unless pre-approved in a designated area by the Director, Risk Management Environmental Health and Safety. Institute spray booths are located in the following rooms:
  • The Scene Shop, E306
  • The Costume Shop, E103
  •  Facilities Paint Shop, D108
• Other materials will not be used by students, faculty or staff without specific authorization of the faculty or staff member responsible for the lab, shop or space in which the material is to be used. Use in general areas of the academic building must be approved by the Institute Safety Coordinator. Use within the housing buildings must be approved by the Director of Housing.

III. DISPOSAL OF HAZARDOUS MATERIAL 

All hazardous materials must be disposed of by using an authorized disposal agent. The Facilities Management Department is responsible for the disposal of any hazardous material which has been used on campus. The material will be picked up by the Facilities Management Department and stored in an appropriate location until picked up by an authorized disposal agent. Any school of department that has hazardous materials to dispose of shall contact the Facilities Management Department.

 

Health and Safety: Open Flame/Pyrotechnical Device Policy

The use of any open flame/pyrotechnical device is not allowed except under the following conditions. This includes explosive devices of any type and any open flame device.

1. Explosive devices can only be used as a prop in theatre productions.

 
2. Open flame devices can be used in art exhibits under the following conditions: 

• Follow all event/performance/exhibition guidelines.
• Listed on event and performance checklists. 
• Approved by Vice President for Administration. 
• Must be approved by Los Angeles County Fire Department 
• Approved by Institute Safety Coordinator. 
• Safety plan filed with Los Angeles County Fire Department and Safety Coordinator.
• No explosive devices can be used in any exhibit unless the device has been treated in such a way as to ensure that it cannot be detonated.

3. All explosive devices used in performances must be: 

• Listed on event and performance checklists.
• Approved by Vice President for Administration. 
• Must be approved by Los Angeles County Fire Department. 
• Under the control of a licensed pyrotechnical expert at all times. Copy of license must be on file with Institute Safety Coordinator. 
• Approved by Institute Safety Coordinator. 
• Approved by theatre production manager. 
• Be stored in locked cabinet when not in use.

4. There will be no live ammunition or explosive device brought on to campus for exhibition in any art exhibit.

5. Work order for Safety Coordinator to file safety plan and plot plant for approval from the Los Angeles County Fire Department will be issued to Facilities Management from the school/department responsible for the exhibition or performance.

6. Basic parameter for all pyrotechnical devices: 

• Explosive devices to be handled/detonated by a licensed pyrotechnical expert. License must be on file with Safety Coordinator. 
• Responsible person to be present at all times that an open flame device is in use in exhibits/performances.
• Fire watch must be maintained at all times when an open flame device or explosive device is being used.
• Explosive devices can only be detonated: 
  • While under the control of a licensed pyrotechnical expert 
    • during rehearsals 
    • during performances

7. Production and stage manager will set parameters for use of all pyrotechnical devices used in theatre productions.

8. Art School will set parameters for use of all open flame/non-detonating devices used in art exhibits. Any other department setting up exhibits will consult with the Institute Safety Officer on use of these devices.

9. It is mandatory for all pyrotechnical devices: 

• To be listed in event and performance checklist
• For administration to be made aware that a pyrotechnical device will be exhibited or used in a performance.
• Institute Coordinator must be made aware that a pyrotechnical device will be exhibited or used in a performance.
• All pyrotechnical devices must be approved by the Los Angeles County Fire Department.
• All pyrotechnical devices must be inspected and approved by the Institute Safety Coordinator. This is to ensure that all devices are of the type approved by the Los Angeles County Fire Department.
• Production manager will be responsible for: 
  • Ensuring that all of the conditions are met for use in performance. 
  • Ensuring that pyrotechnical devices are locked up at all times when device is not in use on stage.
  • Ensuring that the pyrotechnical device to be used is the same as approved by the Los Angeles County Fire Department and the Institute Safety Coordinator.
• Art School and exhibitor will be responsible for:
  • Ensuring that the pyrotechnical device to be exhibited is not capable of being detonated in any manner.
  • Ensuring that the pyrotechnical device is secured in exhibit in such a way that it can only be removed from the exhibit by exhibitor.
  • Ensuring that there is someone standing fire watch with a fire extinguisher at all times that any open flame device is lit while in exhibit.

10. Failure to comply with this policy could result in injury or death to someone.

11. Failure to comply with this policy will result in disciplinary action.

Health and Safety: Safety

A. Safety Policy 

The greatest asset to California Institute of the Arts is our students, faculty and staff. We hold in high regard the safety, welfare and health of all our people. It is the policy of California Institute of the Arts to make every reasonable effort to protect our people. This will be in the interest of accident/injury prevention, fire protection, and health preservation. CalArts will endeavor to maintain a safe and healthful work environment. Including providing safe working equipment/conditions and train employees in safe work practices, provide necessary personal protective equipment, and in the case of an injury, make available first aid and medical services. It is our belief that accidents which injure people, damage equipment and destroy materials can cause needless personal suffering, inconvenience and expense. We believe that all accidents can be prevented by exercising common sense precautions. All of us must do our part to formalize our safety program. This will be done through written reports and records, adherence to operating practices and procedures designed to prevent injury and illness, and a healthy attitude towards safety. Only then can an improved safety record be achieved and maintained. The full support of all employees is essential to the effectiveness of this program and the control of work related injuries.

B. Safety and Disaster Preparedness Committee 

The Safety and Disaster Preparedness Committee consists of: Vice President for Administration - Chair Associate Provost Director of Facilities Management Safety Coordinator Director of Human Resources Representative (faculty or staff) from each shop or lab (appointed by the Dean) Costume Shop Graphics Lab Photo Lab Super Shop Wonder Shop Representative (faculty or staff) from Design and Production (appointed by the Dean) Representatives from Dance, Film/Video and Music Schools (appointed by the Dean) Dean of Students Director of Housing Director of Health Services Director of Food Services One student representative (appointed by Student Council)

C. Responsibilities of Institute Safety and Disaster Preparedness Committee 

The Safety and Disaster Preparedness Committee will meet monthly during the academic year and on call during the summer months. The Committee's responsibilities will include but not be limited to:

• Discussion of safety policies and recommendation of these policies to the appropriate group or person.
• The review of and discussion of unsafe conditions and practices to determine remedies. This includes the review of all "Hazard Report" forms submitted by employees and may include the inspection and/or investigation of the reported hazard.
• Learning the proper safety procedures and practices.
• Ensure that approved safety recommendations are being put into practice.
• Review of all accident reports and the prevention recommendations resulting from the accident reports.
• Review all reports of safety inspections.
• An annual review of the Institute's "Injury Prevention Program" and "Code of Safe Practices."
• Review of safety training schedule and topics both for supervisors and employees.
• Annually, prepare a memorandum on safety to be sent to staff and faculty.
• Devise programs to encourage safe working conditions and practices by promoting safety and by recognizing employees for their actions to promote safety and safer working conditions.
• Determine that the Institute is prepared for a disaster.

D. Responsibilities of Schools and Departments 

Each Dean and department head shall be responsible for holding safety meetings within their school/department and for adherence to safety requirements within their own area.

Health and Safety: Safety Inspections

GENERAL 

To ensure the safety of students, staff and faculty periodic safety inspections will be made. These inspections will include offices, shop areas, performance spaces, control rooms and student work areas. The purpose of the inspections is to ascertain if there are conditions that might cause an injury. These conditions include but are not limited to:

• Non-structural items which could move or tip over in an earthquake. 
• Non-structural items blocking ingress or egress to an area. 
• Equipment that is unsafe due to location, wiring, manner in which item is used, and safety protection features not being installed or not working properly. 
• Flammable and other hazardous materials improperly used, stored or disposed of. 
• Improper use of tools, ladders and other equipment including not wearing protective gear when appropriate. 
• Fire extinguishers and first aid kits not available where appropriate. 
• Material Safety Data Sheets not in file or posted where required.

RESPONSIBILITY 

• Schools/Library Each Dean will designate two staff and/or faculty members as the persons to perform the safety inspections for that particular area. (It is recommended that one of both the designated people be members of the Institute Safety and Disaster Preparedness Committee.) A member of the Safety and Disaster Committee (who is not a member of that school/library) along with the department’s designated person will perform the inspections.
• A member of the Safety and Disaster Preparedness Committee along with the department head will perform the safety inspections for the administrative department/area. The Safety and Disaster Preparedness Committee will designate the person(s) to do this.
• Housing The Director of Housing and the Housing staff will conduct periodic inspections within the housing buildings.

FREQUENCY 

• Shops, performance spaces, control rooms, and student work areas will have a safety inspection each semester. 
• Offices will have a safety inspection annually.
• If the frequency of accidents in an area increases inspections will be scheduled more frequently.

REPORT 

A written report to the Safety and Disaster Preparedness Committee will be made following each inspection.

This report should include: 

• Date of inspection
• Persons conducting the inspection
• Rooms/areas inspected
• List of any safety concerns by room/area

These reports will be reviewed by the Safety and Disaster Preparedness Committee at their regular meetings. Depending upon the seriousness of the safety condition the chair of the Safety and Disaster Preparedness Committee, in conjunction with the Institute's Safety Coordinator, and the school/department with jurisdiction over the particular area containing the safety concern, may take action to resolve the condition prior to the next Safety and Disaster Preparedness Committee meeting.

Health and Safety: Special Effects (Smoke) Machines

The use of a special effects (smoke) machine must be pre-approved.

A. For use in a theatre production, film shoot or art exhibit 

1. Work Order request
   Send a work order to Facilities Management, attention Safety Coordinator, stating where (room) and when the machine is to be used. The Safety Coordinator will authorize the use of the machine after verifying that all necessary steps will be taken to ensure that proper notification is given to anyone who will be in that room (audience, participants, etc.). Smoke machines can cause adverse health effects for some people with certain health conditions. 
2. Notification immediately before use
   Before starting the machine call Facilities Management (normal work week) or Security (evenings/weekends). The special effects (smoke) machine will often trigger the smoke alarms that are throughout the academic building. This will set off the fire alarm unless prior notification is given.

B. For parties, receptions, special events 

1. Reception Scheduling Request
   The proposed use of special effects (smoke) machines must be noted in the appropriate space of the Reception Scheduling Request form. The Institute Coordinator will notify the Safety Coordinator and coordinate the approval. Security will also be advised.

Honorary Degrees

In accordance with the decision of the Board of Trustees at its February 27, 1975 meeting, the California Institute of the Arts awards honorary degrees to persons exhibiting high achievement in the practice or support of the arts.

The awarding of such degrees will honor the following conventions as recommended by regional accrediting agencies:

• The degrees conferred as an honor will be restricted to those named degrees which traditionally are used for this purpose and which are not earned through a program of study. Degrees awarded Honoris Causa are: Litt. D. (Doctor of Literature); D.F.A (Doctor of Fine Arts); D.M. (Doctor of Music); D.H.L. (Doctor of Humane Letters); D.P.F. (Doctor of Performing Arts); D.A. (Doctor of Arts)
• Honorary degrees are not awarded to anyone employed by the Institute at the time of the award: i.e., faculty, staff, administrators.

The Academic Council recommends three or more names of individuals to the President early in the Spring term. The Board of Trustees confers the degrees.

Dated: March 15, 1990

Human Resources: Middle Management

The following positions are considered to be middle management provided the appointments are one-half time or more: 

• Controller 
• All Directors 
• All Associate Vice Presidents 
• All Assistant Vice Presidents 
• Dean of Enrollment Management 
• Dean of Students 
• Nurse Registrar

Independent Study

CalArts approves of Independent Project/Private Directed Study for credit in the artistic disciplines and the School of Critical Studies when the study or project undertaken represents an opportunity of unique value to the student in his or her area of study.

The Institute defines Independent Project/Private Directed Study as on–campus studio or academic work undertaken outside of Institute–scheduled lecture or studio class time and under the direct supervision of a faculty member of the Institute.

Independent Project/Private Directed Study may be undertaken in any area of valid artistic/academic interest to the student, with any faculty whose education and expertise qualify them in that area and whose teaching and mentoring schedule allows time for the supervision of the project/study.

Independent Project/Private Directed Study may be undertaken as an adjunct to the student’s coursework in a program; it may satisfy specific divisional or programmatic requirements; or it may constitute the student’s entire program of study during a given semester.

Details: 

1. The student and the chosen faculty supervisor complete an Independent Project/Private Directed Study Contract, clearly defining what is to be accomplished during the period of study. The contract must be approved and signed by the student, the faculty supervisor, the metier dean and the dean of the faculty supervisor’s school.
2. The credit value of the independent study will be determined and assigned by the faculty supervisor at the time the contract is written and signed as follows: 
   Lecture Course: One contact hour plus two hours of out of class preparation.
   Studio Course: Two contact hours plus one hour of out of class preparation.
   Individual Lessons: One hour of contact with at least two hours of practice.
   Independent Study: At least three hours of work per week.
3. The approved and signed contract indicating the Independent Project/Private Directed Study’s credit value must be presented at the time the student registers for the course. The original will be kept in the Registrar’s Office and a copy will be sent to the faculty supervisor with the class roster.

Injury and Illness Prevention Program Policy

It is the policy of the California Institute of the Arts to provide a safe and healthy work environment for all employees in order to minimize the risk of work-related injuries and illnesses. This will be achieved through the application of appropriate safeguards to processes, equipment, methods and procedures, and by providing employees with the training necessary to perform their jobs safely. We will take all necessary and responsible steps to comply with applicable safety and health regulations affecting our organization. To help assure the safety and health of our associates, we have established this written Injury and Illness Prevention Program (IIPP). The overall authority and responsibility to develop and maintain the Safety Program is delegated to the Director, Risk Management Environmental Health & Safety. However, it is in everyone's best interest to work safely and adhere to their responsibilities contained within this policy. 

View full policy

Institute Affairs: Access to Academic Building During Summer Break and Space/Equipment Rental Procedures for Students

During the summer break, space and/or equipment is rented to regular students by some of the schools. The policy covering this is issued by the Facilities Management Office each summer in conjunction with those schools participating and a copy of the current policy or information is available from this office.

Institute Affairs: Chouinard Hall Guest Apartment

A one-bedroom apartment in Chouinard Hall is available for Institute visitors.

General Information 
1. The apartment will be charged at the rate of $35.00 per day for a single person. Double occupancy at the rate of $45.00 per day. 
2. NO PETS are allowed in either space. 
3. Maid service will be provided once a week for linen changes. Both areas will be cleaned and trash emptied as needed.

Reservation Procedure: 
1. Reservations for the guest apartment may be made for any official visitor with preference being given to visiting faculty. 
2. Reservation requests for the guest apartment are made directly to the Housing Manager. The reservation list will be maintained by the Director of Housing. 
3. The Housing office will bill the school or department for their guests. 
4. A private phone is available for the guest(s) provided the dean or department head approves. The host school or department will be billed for any phone calls made by the guest(s). 
5. A minimum of a 48-hour notice is required to cancel or change a reservation. The first night’s room rate will be charged without proper advance cancellation notice.

PLEASE NOTE: The apartment is in great demand by all schools. We try to accommodate everyone equally. Please place your reservation in advance and advise Housing when a cancellation occurs.

 

Institute Affairs: Comp Ticket Policy

Reserved Comp Ticket Policy

Institute Affairs: Envelope Use

CalArts pre-printed envelopes (such as envelopes printed to match letterhead) should not be used for intra-campus mail. There are less expensive envelopes available for this in the stockroom. CalArts printed envelopes cost approximately four times as much as plain white envelopes.

Please keep in mind that the manila transmittal envelopes, which can be used many times, are much less expensive to use than either of the above.

It is recommended that pre-printed envelopes be used for off-campus mail only.

 

Institute Affairs: Events & Performances

The Institute has developed a procedure to be followed by those responsible for an Institute function to ensure that events and performances are appropriately scheduled to avoid conflicts in space usage, provide publicity (if requested), etc.

The Institute Performance Coordinator assists schools and departments to ensure that the necessary people are notified of an event.

An Event and Performance Checklist must be completed and turned into the Institute Performance Coordinator at least seven (7) days prior to the event.

For events requiring fire department approval (due to use of an open flame, change of seating arrangement, etc.) the Event and Performance Checklist along with a work order and plot plan must be submitted at least fourteen (14) days prior to the event/performance in order to allow sufficient time for the Institute Safety Officer to obtain fire department approval.

The Administrative Manual contains the Institutes' policies regarding the use of Firearms/Ammunition, Special Effects – Smoke Machines, and Open Flame/Pyrotechnical Devices.

Institute Affairs: Legal Services

General 

Legal process servers may come on campus to attempt to locate individual students, staff or faculty. Legal documents may include summons, subpoenas, court orders, search warrants, garnishment of wages, notice to defendant (small claims court), etc. Federal and state laws govern the legal process. Servers should be referred to the Office of the Vice President for Administration. The Institute's legal counsel will be consulted by the Vice President for Administration when necessary.

Students 
The privacy rights of students are protected by the Family Education Rights and Privacy Act (FERPA).
Any legal process server with a legal matter involving a student should be directed to the Office of the Vice President for Administration.

Staff and Faculty 
Legal notices for staff and faculty should be served at their place of residence.

Corporate Matters 
All legal matters involving California Institute of the Arts or its officers/employees serving in their capacity as an officer/employee should be directed to the Office of the Vice President for Administration.

Garnishment of Wages 
Matters involving garnishment of wages involving staff, faculty or student employees are to be directed to the Office of Human Resources. The required notifications and actions will be instituted by the Office of Human Resources.

Search Warrants 

• During regular work days 
  Person with the warrant is to be directed to the Office of the Vice President for Administration.
• After hours 
  Person to be directed to the Security Office. Security will contact the Vice President for Administration by telephone.
• General 
  During any search conducted by any off campus agency an administrator of the Institute will be present.

Institute Affairs: Policy on Ownership, Copyright and Sale of Objects of Art Created by Members of the Institute

It is the policy of the California Institute of the Arts to encourage every member to realize the maximum economic potential from the works he/she creates while a member of the Institute. To this end all copyrights and patents to such works are to remain in the name of their creator. It is suggested that the creator take necessary steps to perfect and preserve these rights. At the same time the creative efforts of students and faculty play a significant role in the learning experience. Therefore, the Institute reserves the right to retain a copy of members’ creations which are to be used solely for non-commercial educational purposes.

The following observations should assist in explaining the foregoing policy.

A. Three Categories of Creative Effort 
Students and faculty members have all rights to their work and all editorial control, except as specifically modified by agreements made at the creator’s discretion. The degree of modification may be described by three categories in which various arrangements for funding and editorial control can be made.

1. Institute Commissioned Work 
If a person or group within the Institute, that has the authority, commissions a project that utilizes talent, facilities, and materials within the Institute it is referred to as Institute commissioned work. Since such commissions involve a wide range of end-oriented activities, such as bulletins, handbooks, and annual reports, the right of editorial review and the right of final judgement of appropriateness is retained by the Institute.

The Institute has ownership of any work that it commissions, including the right to use or not to use, as it determines. If the Institute rejects a project it has commissioned it retains ownership and control.

2. Subsidized Work 
In subsidized work the relationship between the subsidizer and the creative person is one of mutual agreement, wherein the limitations or terms of control are made prior to the execution of the project. The range of editorial control that the subsidizer acquires is granted at the discretion of the creator who will be doing the work. However, as to external subsidies the Institute retains the right to approve and to participate, if it desires, in the contractual arrangements. If the Institute refuses to approve an external subsidy the student or faculty member is free to arrange it on an individual basis; but no Institute materials or facilities may be used, and the Institute official imprint, or credit, may not be attached to the work.

3. Independent Work 
Independent work is completely within the control of the individual student or group. This is the general condition under which students and faculty work, except when arrangements have been made that fall under one of the above classifications.

Anything provided to the enrolled student, such as basic materials that are normal to his/her course of instruction, is not to be considered a form of subsidy. Enrollment at CalArts grants the right to use certain supplies and the right to use facilities in the production of creative work over which the student retains all control.

It is advantageous to the Institute to have faculty members actively producing creative work on campus rather than elsewhere. This enhances their position with the public as well as with the students; and when possible the facilities of the different Schools should be extended to them.

B. Ownership and Patent Rights 
When work is done under the classification of independent work the student or faculty member retains all rights to the work. Work done under the classification of subsidized or commissioned work is subject to modification of the ownership or patent rights under the terms of the contract agreements made before the work is begun

C. Retention of Copies 
The Institute has the right to retain, if it so desires, a copy of any creative work produced on the campus. This copy may involve a variety of means of duplicating, recording, or preservation; but whatever means are employed, the cost is the responsibility of the Institute. These copies may be used within the Institute and other academic fields for non-commercial educational purposes only.

If the Institute wishes to gain ownership of an original work of art produced as independent work (where no commission is contracted in advance), and if the creator is willing to sell his work, an outright purchase is to be made. Wherever paintings and sculpture are desired for the purpose of interior decoration it is the policy that the Institute will seek first to satisfy the requirement through purchase of student or faculty works. The President must approve any purchases for purposes of interior decoration.

D. Protection of Rights 
It is recognized that copyright protection may be lost by the improper distribution of creative works, but the Institute does not assume responsibility for protecting students’ or faculty members’ rights.

E. Discretion in the Use of Copies 
The production of multiple copies of commercially available materials puts the Institute in the position of sanctioning a practice that works to the detriment of professional artists. This practice would be adversely received by any individual or organization in the artistic and cultural fields --- especially by record companies from whom the Institute is hoping to obtain grants of complete recorded libraries. If its facilities were used in making copies that infringe upon a copyright, or that were libelous, each School must maintain control over its duplicating facilities and is responsible for the use of these facilities.

F. The Institute Imprint 
The imprint of the California Institute of the Arts is a valuable possession and should be used with an appropriate concern. California Institute of the Arts and CalArts are registered “trademarks.”

Institute Affairs: Rental or Loan of CalArts Equipment

It is sometimes appropriate for CalArts equipment to be rented or loaned to off-campus individuals or organizations. It is necessary that controls be established since the rental or loan of equipment causes difficulty in equipment accountability as well as funds control. Accordingly, no person should rent or loan equipment to non-CalArts personnel for use on or off campus without proper authorization.

Permission to rent or loan equipment must be given by the Associate Vice President, Chief Operating Officer or their delegate in advance and before any firm commitments are made.

The renting or loaning of equipment to non-Calarts personnel for on- or off-campus use also must be authorized by the dean or the administrative person charged with equipment responsibility. Students are entitled to first usage of all equipment and since maintaining equipment is always a concern, it is essential that equipment loans and rentals be authorized only when it is in the best interests of CalArts. Casual and indiscriminate loans or rentals of equipment should not be allowed.

Please see the Facilities Management Office if there are any questions.

Institute Affairs: Use of Institute Vans

The Institute owns a few vans which are available for use for Institute academic projects, organized recreational purposes sponsored by the Institute and for individual student projects approved by their school. Due to the limited number and the extensive use of the vehicles, van trips are limited to Los Angeles, Ventura and Orange Counties. Vans cannot be kept overnight without the prior approval of the Vice President for Administration. Vans are to be driven on paved roads only. No off road driving is permitted. Passenger vans and cargo vans are reserved through the Facilities Management Office. The procedure is as follows:

1. All drivers must be approved by our insurance carrier through the office of the Vice President for Administration. See Section 4, Page 48, Policy 4.99.48.0, "Approved Drivers for CalArts’ Vehicles" for the procedure.

2. A passenger van should be requested by Work Order one week in advance through the Facilities Management office. No school/department can reserve more than three passenger vans for any particular day unless one week prior to the date there are vans that have not been reserved. At that time extra vans can be reserved. The driver of the vehicle is responsible for damages arising from driver or occupant negligence.

3. The use of cargo vans must be prearranged with Facilities Management and a Work Order covering the use of the cargo van prepared by the individual's school or department is required. The driver of the vehicle is responsible for damages arising from driver or occupant negligence.

4. Capacity restrictions apply to all vans and it is important to check on this prior to reserving a van. Problems or concerns should be written down on the mileage form when the vehicle is returned to campus. Contact the Facilities Management office for any further information.

 

Institute Degree and Certificate Requirements: Advanced Certificate of Fine Arts

CalArts has developed the following minimum standards for receiving a degree or certificate from the Institute. Schools may develop additional requirements on approval of the President and Provost.

The schools may admit candidates at the graduate level for an Advanced Certificate of Fine Arts when an undergraduate degree has not been earned but where evidence of achievement and capability would otherwise justify admission for regular MFA study. The work completed for this program must be on the same level as that required for the MFA degree. The time to be spent in the program is the same as that for the MFA degree. Admission, units completion and review procedures, including the requirements for meeting the TOEFL standards in the case of international applicants, are the same as those for the MFA degree.

Institute Degree and Certificate Requirements: Bachelor of Fine Arts (BFA)

CalArts has developed the following minimum standards for receiving a degree or certificate from the Institute. Schools may develop additional requirements on approval of the President and Provost.

I. Bachelor of Fine Arts Degree (BFA) Residency Requirement 

The CalArts Bachelor of Fine Arts degree is a minimum 120 unit, 8 full–time semesters program.* A minimum of one year in residence must be completed and of this minimum at least the final semester before graduation must be in residence. Schools may establish slightly different criteria for the residency requirements under exceptional circumstances and on approval of the Provost or his/her designee.

Curriculum Requirements 

1. Each student must complete the curriculum set forth by the school in which the student is enrolled. 
2. BFA candidates must complete 46 semester units in Critical Studies course work. First year BFA candidates will generally take two Critical Studies courses each semester, for a total of five semester units per semester. In subsequent years students take two to three courses or six units each semester until the requirement is completed. For the required distribution of these courses consult the Critical Studies section of this Course Catalog. Critical Studies courses may not be repeated for purposes of satisfying this requirement unless otherwise stated in the course description.

Transfer Credit 

Transfer credit is accepted only from other regionally accredited postsecondary institutions. Transfer credit is granted only for courses that are relevant to study at CalArts and for which an equivalent grade of “A”, “B”, “C”, or “P” was received. The final semester of any CalArts degree or certificate program must be completed in residence i.e., as a registered student. Under specific circumstances a student who has fulfilled all residence requirements, and has passed a faculty graduation review but who falls short on units or course requirements by no more than one course, not to exceed three units, may take advantage of the following policy.

The student may petition through:

• The School Dean in the case of a Metier requirement or, 
• The Dean of the School of Critical Studies in the case of a BFA Critical Studies requirement to: 
  1. Complete coursework, as approved in writing, at another regionally accredited college to serve as transfer credit in fulfilling the outstanding course. This coursework must be completed with a “C” or better or “P”. Students tentatively scheduled to graduate in May can make up the course during the summer after graduation or during the following fall semester only. Students tentatively scheduled to graduate in December can make up the course during the following spring semester or summer following graduation only. Approval of the appropriate Dean must be obtained prior to enrollment for the coursework. Upon completion of the coursework an official transcript must be sent to the CalArts Registrar for transfer toward the CalArts degree. 
  2. Return to CalArts during the following fall semester for tentative May graduates or the following spring semester for December tentative graduates. Tuition will be charged on a per–unit basis, calculated at the current annual tuition divided by 40 (the annual number of allowable units). Approval for return to complete the course must be presented to the CalArts Registrar no later than the last day of late registration of the semester of intended enrollment. Forms for approval of either of these options may be obtained in the Registrar’s Office.

Post–Residence Transfer Credit

This policy defines the number and conditions under which students may transfer external credits to CalArts as pending graduates. All proposed transfer credits must be approved in advance and in writing by the dean (metier or Critical Studies) in consultation with the student's mentor, and by the Registrar. Please note that prior to receiving pre-approval from the Dean and Registrar, the following conditions must be met:

• The student must have fulfilled all metier and Critical Studies residency requirements. (Please see the policy titled "Institute Degree and Certificate Requirements: Residency Requirement.) 
• The student must have advanced to the final semester of residence for his/her program (e.g., BFA4-2). 
• The student has successfully passed his/her graduation review or recital. If s/he has not done so, formal, written arrangements for completing this requirement, approved by the mentor, Program Director and Dean, must have been made (as articulated in the Special Conditions section of the Transfer Credit Approval Form). 

The student must receive the Dean's and Registrar's permission prior to enrolling in any coursework at another regionally accredited institution. If the above conditions are met and the student has received pre-approval from both the appropriate dean and the Registrar, then the student may transfer to CalArts a maximum of five (5) units of credit from another regionally accredited institution. As stated in the policy titled "Institute Degree and Certificate Requirements: Transfer Credit,"coursework must be completed with a grade of "C" or better or a grade of "Pass."

These additional units will be accepted without incurring additional fees, if they are completed within two (2) years after the final semester of residency. If more than two years have elapsed since the end of the final semester of residency, then the student must apply for readmission in order to complete the required units at CalArts.

A student can also complete his/her remaining units at CalArts, either during the academic year at a per-unit cost or during Summer Session. Students who need six or more units to graduate must enroll in the Institute (half-time or more, based on the remaining requirements).

Transfer Credit (BFA), For Purposes of Admission

Students with previous bachelors degrees who are entering the BFA program will be required to complete at least 8 semester units of CalArts Critical Studies credit in order to obtain a BFA degree from CalArts. All other students will be required to complete at least 8 of the required 46 semester units of Critical Studies credit at CalArts. When transfer students seek credit toward the Critical Studies requirement, this credit will be measured against the CalArts component–46 semester units in approved Critical Studies course work to a maximum of 38 semester units. (See School of Critical Studies section for specific requirements.) All transfer credit will be evaluated by the Registrar’s Office in accord with guidelines developed by the School of Critical Studies and consistent with the Institute’s standards.

* Residency Requirement Exception for Academic Year 2020-2021: Given the COVID-19 pandemic is an exceptional circumstance, the Provost has approved a residency exception for Fall 2020.  For students who opt to enroll part-time for Fall 2020, their degree length will not be extended solely for the purposes of fulfilling residency. Students will still need to complete all other requirements of the degree.

Institute Degree and Certificate Requirements: Certificate of Fine Arts

CalArts has developed the following minimum standards for receiving a degree or certificate from the Institute. Schools may develop additional requirements on approval of the President and Provost.

Definition

The Institute offers a four year (eight full-time semesters), minimum 120 unit Certificate of Fine Arts program which is representative of achievement in a school for students who do not wish to pursue the BFA degree. Following are the standards:

1. Admission requirements, residency, units completion and other Institute standards relating to advancement, review and graduation are the same as for BFA candidates.
2. The student must satisfactorily complete all metier work required for the BFA degree in the school in which the student is enrolled, plus additional metier studies as determined by the mentor and dean.
3. Critical Studies course work is not required and is replaced by additional work in the metier. 
4. Tuition and related fees are the same as those for the BFA degree. 
5. Financial aid may be available for a period up to six years (12 semesters).

Transfer from Certificate Program to BFA Degree:

Certificate students may transfer to BFA study under the following conditions:

1. After one or more semesters in residence; 
2. Upon a favorable recommendation from the school review committee;

Process: The student must complete a Change of Status form. This form requires approval of the mentor, the dean, the Dean of Critical Studies, the Director of Financial Aid and the Registrar. A student who has graduated from CalArts with a Certificate and who later wishes to apply that Certificate to the BFA degree from the same school must go through the admission process and be formally accepted for BFA study and must complete all requirements remaining, both in the metier and Critical Studies. If the time away from CalArts exceeds five years, the student will be subject to the academic requirements of their program and the Institute in effect at the time of return.

Transfer (Voluntary) from BFA to Certificate Program: 

A BFA student may transfer to the Certificate program provided the student has been in residence one or more semesters and has the written approval of the dean and mentor.

Process: The student must complete a Change of Status form. This form requires the signature of the mentor, the dean, the Dean of the School of Critical Studies, the Director of Financial Aid and the Registrar.

Institute Degree and Certificate Requirements: Doctor of Musical Arts Degree (DMA)

CalArts has developed the following minimum standards for receiving a degree or certificate from the Institute. Schools may develop additional requirements on approval of the President and Provost.

Admission Prerequisites

Applicants to the DMA program will be required to have attained a MM, MFA, MA or equivalent in a relevant field before admittance, or to have a Master’s degree in an alternate subject along with skills and knowledge that are commensurate with a Master’s degree in a music field. Students will be required to have maintained a minimum GPA of 3.0 in previous graduate study. As part of the admission process, applicants’ knowledge of music theory, analysis and history will be assessed through portfolio review and interview. Additional subject areas may be assessed depending on each applicant’s proposed research focus. In order to ameliorate any deficiencies thus identified, admitted students may be required to take courses for which credit will not be awarded in addition to those required for the DMA degree.

Residence Requirements and Length of Program

The DMA program requires at least 6 semesters of full-time residence, which is also its expected duration.

Curriculum Requirements

The DMA program is a 60 semester-unit program. A complete description of the requirements of the DMA program can be found in the School of Music section of this Course Catalog. Candidates for the DMA degree are required to complete all of the work defined by the DMA program and the School of Music.

Transfer Credit

Due to the unique nature of the DMA program, transfer credit is not awarded.

Institute Degree and Certificate Requirements: MA in Aesthetics and Politics

CalArts has developed the following minimum standards for receiving a degree or certificate from the Institute. Schools may develop additional requirements on approval of the President and Provost.

Admission Prerequisite

An undergraduate degree from a regionally accredited postsecondary institution or a government approved foreign institution is required for admission to the MA in Aesthetics and Politics program.

Residence Requirements

The MA in Aesthetics and Politics Program requires two semesters of full-time residency and two semesters of low-residency enrollment.

Curriculum Requirements

Candidates for the MA in Aesthetics and Politics are called upon to complete all of the work defined by the program. These requirements are described annually in the Course Catalog.

Thesis Completion

The thesis for MA in Aesthetics and Politics candidates will be due by September 1st of the fall semester following the final semester of enrollment, i.e., students completing coursework in spring 2017 will have a thesis due date of September 1, 2017. Students who do not complete the thesis by September 1st will be required to pay a matriculation fee in order to maintain status as a candidate for graduation up to a maximum of two additional semesters as set by the Program Director. Students who do not complete their thesis within the maximum two additional semesters will not be eligible for graduation and will be required to reapply to the program and complete course work and a thesis as arranged with the Program Director.

Institute Degree and Certificate Requirements: Master of Fine Arts Degree (MFA)

CalArts has developed the following minimum standards for receiving a degree or certificate from the Institute. Schools may develop additional requirements on approval of the President and Provost.

Admission Prerequisite

An undergraduate degree from a regionally accredited postsecondary institution or a government approved foreign institution is required for admission to the MFA degree programs.

Length of Program 

The MFA degree program requires from two to three years to complete, depending upon the requirements of the individual disciplines. The requirements of the individual disciplines are found in the individual school degree requirements sections of this Course Catalog and in the Admissions Viewbook.

Residence Requirements

Depending on the program of study, a minimum of one year to three years in residence is required and, regardless of the minimum requirement, the final semester before graduation must be in residence i.e., as a registered student. Schools may establish slightly different criteria for the residency requirements under exceptional circumstances and with the approval of the Provost*.

Curriculum Requirements 

Candidates for the MFA degree are called upon to complete all of the work defined by the program and school in which the student is enrolled. These requirements are described annually in the Course Catalog and may be clarified in the school handbooks.

Transfer Credit (MFA) 

Up to one year of graduate credit may be granted for work completed at a regionally accredited postsecondary institution prior to admission to CalArts’ MFA study. Such transfer of credit is at the discretion of the dean of the student’s school. Full documentation, including official transcripts, will be required.

* Residency Requirement Exception for Academic Year 2020-2021: Given the COVID-19 pandemic is an exceptional circumstance, the Provost has approved a residency exception for Fall 2020.  For students who opt to enroll part-time for Fall 2020, their degree length will not be extended solely for the purposes of fulfilling residency. Students will still need to complete all other requirements of the degree.

Institutional Academic Policy Review

General

This policy describes the process CalArts will follow in adopting institutional academic policies. Schools and programs may establish additional school or program academic policies, provided that those policies are not inconsistent with institutional academic policies.

Definition of Institutional Academic Policy

Institutional academic policies are those that relate to the educational process and that govern the academic standards and requirements for students to maintain matriculated status and to qualify for a degree or certificate. Policies include but are not limited to, academic standards for admission, continuation, degree/certificate completion, student academic/métier standing, academic honesty, and student reviews.

Need Statement & Policy Discussion Process

Any member of the community may suggest the need for a new policy or revisions to existing policy by submitting a written need statement to the Office of the Provost. Issues may emerge from trends at the Institute, through federal or state legislation or regulation, changes in best practices, new mandates, or in a variety of other ways.

The written need statement should include:

1. The purpose and scope of why the Institute needs to enact a policy, explain who the policy applies to, what the policy is about, and list any specific exclusions.
   
   
2. The stakeholders who should work together on developing the policy.
   
   
3. A proposed timeline for review and approval of the new policy.

Once the written need statement is received by the Office of the Provost, the author will work with the chairs of the Academic Council and Deans Council to present their need statement to each Council for discussion. Consent should be given by the majority of Council members of at least one Council to proceed and then a timeline for review and approval will be set and the stakeholders whom should be developing the policy will be affirmed. If both Councils reject the need statement, the statement may be revised and re-presented.

Policy Review & Approval Process

Proposed new or revised policies will be reviewed and approved in the order listed:

1. Joint Academic Council & Deans Council
   a. The author will present the proposed new or revised policy to the Joint Academic Council & Deans Council.
   
   b. If the consensus of the Joint Academic Council & Deans Council is not reached, then a joint sub-committee of members from the Academic and Deans Council shall resolve the issue. Each Council shall appoint an equal number of representatives to the sub-committee. The policy may go straight to the sub-committee or, if desired, to each individual Council for discussion prior to the convening of the sub-committee. A member of the Office of the Provost will be an ex-officio member of the subcommittee. The Joint Academic Council & Deans Council will establish a deadline by which the sub-committee shall resolve the issue. Upon resolution, the policy will return to the Joint Academic Council & Deans Council for approval. If the sub-committee cannot reach a decision, the Provost will make the final recommendation to the Joint Academic Council & Deans Council.
   
   
2. Review by the Institute’s legal counsel: The Office of the Provost will send the policy to the Institute’s legal counsel for review of legal implications.
   
   
3. Provost: All academic policies must have the approval of the Provost prior to becoming effective.

Policy Format

The following major sections should be considered in the order listed for each policy:

1. Policy (the guide to decision making)
   
   
2. Procedure (sequential steps necessary to carry out the policy) (if applicable)
   
   
3. Effective date (identify the month/year the policy becomes effective)
   
   
4. Review date (identify the month/year the review shall occur)
   
   
5. Revision history
   
   
6. Responsible Office

Ongoing Review & Revision of Policies

To maintain an effective set of academic policies, all academic policies have a regular schedule of review and revision, which should occur approximately every five (5) years. The review date (month and year) of the review shall be specified upon incorporation of the policy (i.e., revised November 2017). The review process follows the policy review and approval process listed above.

An academic policy may be revised at any time, not just during its normal review process. Anyone may suggest updating, revising, or canceling a policy by sending a written need statement to the Provost’s Office. If an academic policy should be revised or canceled before the regular review cycle, the written need statement clearly states why the author suggests the review should be undertaken immediately, identify the stakeholders who should work together to revise the policy, and the proposed timeline for review and approval.

Editorial Authority

In maintaining policies, the Provost’s Office shall not alter the sense, meaning, effect or substance of any adopted policy, but within such limitations, may renumber policies, change the titles of policies or subtitles (and titles of individuals and departments to conform with such changes as are made by the Board, President, Provost or authorized department or divisions), rearrange sections and/or paragraphs, strike out figures or words which are merely repetitious, change capitalization for the purpose of uniformity, and correct clerical or typographical errors.

Policy Retention & Access

All policies once approved, shall be filed with the Provost’s Office. Policies shall be available to all students, faculty, and staff through policies.calarts.edu. Periodically, a broad Institute announcement of the availability of an academic policy will be made. The announcement will include a brief explanation of the policy and where it is published. 

Internships

All students interested in pursuing an internship opportunity must schedule an appointment with the Center for Life & Work in the Office of Student Experience. Although the Center for Life & Work maintains an extensive bank of internship opportunities, students may also find internships through their own research or through faculty contacts. However, regardless of the internship’s origin, all internships must be approved by the Center for Life & Work. No credit will be awarded for internships not approved in advance of their start date, except by special petition of the School dean.

To be eligible for an internship, BFA candidates must have spent at least two semesters on campus, as a registered student. MFA, and DMA candidates must have been enrolled for at least one semester. On occasion, exceptions may be granted at the discretion of the School dean. Credit for undergraduate internships may not exceed six semester units or twenty hours of work per week. Please note that an off–campus internship may augment, but may not replace, the CalArts residency requirement.

Generally, an internship experience at a particular site can only be done for credit one time. If the duties and responsibilities of the internship change significantly, then the student may apply to the Center for Life & Work to receive credit at the same site a second time. The maximum number of academic credits for internships each semester is 6.

At no time can an internship count towards fulfilling Critical Studies course requirements.

The Center for Life & Work will supply the student with a copy of the internship contract. The contract must be completed in its entirety before the beginning of the internship and must be signed by the internship company, the CalArts faculty member supervising the internship, the Center for Life & Work, and the Registrar’s Office. International students must have written approval of the Office of International Students and Programs prior to beginning an internship. 

A member of the faculty must supervise all internships. If the host company requires a separate contract to be signed by the intern, or, if the host wishes to acquire original material created by the student, the student should seek independent legal advice prior to entering into any agreement with the company. Although a student interning for credit can also be paid by the host organization, the position must meet the criteria of an intern/trainee and not an employee. See the Center for Life & Work for more information.

The faculty supervisor is responsible for the following:

• Reviewing the value of the internship in the context of the student’s overall academic/artistic program (including any academic warnings) before approving the internship, and ensuring that there are defined learning outcomes for the internship experience; 
• Ensuring that credit awarded is consistent with semester credit hour standards (three hours per week per unit for undergraduate students and four hours of work per week per unit for graduate students based on a 15–week semester);  
• Reviewing the evaluations, provided by the student and by the work site, in preparation for issuing a grade based on performance to be submitted to the Registrar’s Office; and 
•  Reporting any problems or feedback to the Center for Life & Work.

Students are responsible for the following: 

• Meeting with the Center for Life & Work and understanding the procedure for securing an internship;  
• Making sure that a completed and signed internship contract is submitted to the Center for Life & Work prior to starting the internship; 
• Fulfilling all requirements of the internship;  
• Keeping the faculty supervisor apprised of any problems that arise in the course of the internship, as well as periodically reporting on progress at the work site; and 
• Submitting, to the Center for Life & Work, complete reports on evaluation forms (provided by the Center for Life & Work) by both the intern and the internship site supervisor before the end of the semester. Grades are based, in part, on these completed reports.

Internships at CalArts that are awarded academic credit are treated with the same rigor as coursework. Students are expected to commit the same amount of time and energy to an internship as they would to a class. In turn, the Center for Life & Work and the supervising faculty member will help ensure that the student’s investment is matched by a valuable educational experience. Regular communication among the Center for Life & Work, the faculty member and the student is crucial to this process.

InterSchool Policy

Overview

InterSchool Degree Programs provide students with the opportunity to pursue one joint degree from two different CalArts Schools (e.g., a BFA degree jointly awarded by the Schools of Art and Film/Video).

Structure: CalArts’ InterSchool option is structurally similar to a “double-major”; however, InterSchool students are expected to use and explore the integration of both artistic disciplines in their practice and final projects. InterSchool Degree Programs are possible only between programs within the same degree level and type (for example, both are MFA programs). 

Eligibility: Applicants to an InterSchool Degree Program must (1) meet admission criteria for both courses of study; (2) show that their artistic work would benefit substantially from two areas of study; and (3) demonstrate that they have the artistic and academic capacity to complete two programs. InterSchool Degree Programs are not available with the Master of Arts in Aesthetics in Politics or the Doctor in Musical Arts Program in Performer/Composer.  

Length: Acceptance and enrollment into most InterSchool Programs will increase by at least one semester the degree time to completion. Time to completion will be estimated during the application process, through the proposal of a specific combination of curricula. For InterSchool Degree Programs, the minimum residency is the length of the longest Program. For example, if a student is enrolled in a three-year Theater MFA, and becomes an InterSchool student with a two-year MFA Program in Writing, the minimum residency requirement will be three years, although students may anticipate adding time-to-degree beyond this minimum. 

Requirements: InterSchool Degree Programs’ requirements vary based on the participating Programs’ curricula and degree type. National and regional accreditation standards for each Program must be fulfilled in their entirety. InterSchool students, regardless of degree type, must demonstrate all skills and competencies for graduation in both Programs and make good progress in all coursework and review processes, as determined by the faculty.  

Requirements for Undergraduate Students: All undergraduate students enrolled in InterSchool Programs must complete – at minimum – all required third and fourth year courses as listed in the Course Catalog (minus any electives that may be taken in the other Program) and any additional coursework deemed necessary by the Program Directors and mentors to meet graduation requirements. Curricula for the Schools of Art and Dance are designed in compliance with national accreditation standards and must be completed in their entirety, as listed in the Course Catalog. Some of the first and second-year requirements may be waived during the admissions process, when students have regionally accredited transfer credits that qualify them for admission at a higher year-level and demonstrate the level of artistic accomplishment commensurate with that year-level. InterSchool undergraduates students must successfully complete all Critical Studies requirements (46 units) and are expected at all times to maintain good progress in Critical Studies and all coursework for both artistic programs. 

Requirements for Graduate Students: Graduate students enrolled in MFA InterSchool Programs must complete all core curricula for both programs, minus any electives or graduate transfer credit considered during the admissions process for the purpose of year-level placement.

Application Process: New Students

New Undergraduate Students: New BFA students are not eligible to apply for an InterSchool Program. Faculty wish to see the quality and direction of students’ work prior to considering them for InterSchool study.

New Graduate Students: Potential MFA students may apply for admission to the InterSchool Program. Successful applicants will exhibit extraordinary strength and ability in the two disciplines of choice, with portfolio/performance work that demonstrates the ability to successfully pursue a rigorous interdisciplinary arts study. New MFA students applying for InterSchool must meet all established Institute application deadlines for both Programs and be admitted into both Programs.

Application Process

1. Admissions Counselors Consultation: Before being admitted, students should discuss ideas for combining MFA programs with the Admissions Counselors from both disciplines.
2. Assistant Provost for Academic Advising & Student Success Consultation: After speaking with the student’s Admissions Counselors and receiving admission to both programs, the student should make an appointment with the Assistant Provost for Academic Advising & Student Success to obtain and discuss the InterSchool Approval Form and InterSchool Proposal process. 
3. InterSchool Proposal: The student will develop an InterSchool Proposal (2-3 pages) that contains the following elements:
   1. A description of why it is important to the student’s development as an artist to pursue the InterSchool Degree option. 
   2. A detailed description of the course of study to be followed, developed in consultation with the student’s mentors and the Assistant Provost for Academic Advising & Student Success. This should include a semester-by-semester list of courses to be taken (including independent studies courses), and must include all required courses for both Programs. Proposed course loads may not exceed 20 units per semester. For most Programs, an average course load of 15 units per semester is recommended. The proposed course of study must be approved by the Directors and Deans of both Programs and must conform to all national and regionally accreditation standards. 
   3. A list of requested facilities and equipment necessary for the student’s work from each School, including personal studio, exhibition and performance spaces, as applicable. 
   4. A description of the final thesis project(s) to be completed. If the student anticipates completing one thesis project for both Programs, s/he should describe this plan in detail. 
   5. A time frame in which all the work is to be completed, including a target graduation date that is to be aligned with the courses to be taken. 
   6. The name of the requested mentors (if known) within each of the involved Schools.
4. School Reviews: The Provost Office will present the InterSchool Proposal, along with the InterSchool Approval Form, to the Program Directors of both Schools, who will review the InterSchool Proposal with the student’s requested mentors and deans. 
   1. If the InterSchool Proposal is approved, the InterSchool Approval Form is signed by both mentors, Program Directors and Deans.
   2. Each InterSchool Approval Form must have all six signatures (two Deans, two Program Directors and two mentors) for the application to move forward.
5. Provost Review:The InterSchool Approval Form, along with the student’s InterSchool Proposal, will then be submitted to the Office of the Provost for final signature. 
   1. Students are encouraged to keep a copy of the InterSchool Proposal and the fully signed InterSchool Approval Form for their records.
6. Decision: The Assistant Provost for Academic Advising & Student Success will issue an official decision letter on behalf of the Institute.

Application Process: Continuing Students Admission to InterSchool Degree Programs is highly competitive. Each Program generally accepts a maximum of two InterSchool students per year. Applicants must be students in good academic standing, with the demonstrated ability to complete an intense course of interdisciplinary study. Due to the rigors of completing core requirements in two distinct Programs, applicants must also have ability and previous training in both of the disciplines.

Timeline: InterSchool applications must be completed by the institutional deadline for admission (usually early January, please see the CalArts website for the current deadline). The application process, from initial discussion with the current mentor/Program Director, to the issuance of a final letter of decision, takes four to six weeks. Therefore, it is highly recommended that students begin the InterSchool application process no later than November 1 of the academic year prior to when the InterSchool Degree Program would begin. It is the applicant’s responsibility to begin the process early and to track the progress of his/her forms and proposals to ensure timely submission of all materials by the established deadlines.

Timeline for Continuing Undergraduate Students: BFA applicants generally begin the application process for InterSchool during the fall of their second year (BFA-2). Those accepted will begin their InterSchool Program in the fall semester of their third year (BFA-3).

Timeline for Continuing Graduate Students: MFA applicants should apply for InterSchool during the fall of their first year (MFA-1). Those accepted will begin their InterSchool Program in the following fall semester at the MFA-2 year level.

Application Process:

1. Current Program Consultation: Students should first meet with their current mentor and Program Director, who will advise the student, informally, on the feasibility of an InterSchool course of study, based on the student’s current curriculum, preliminary plan for InterSchool study, and current performance in his/her existing program. 
2. Assistant Provost for Academic Advising & Student Success​ Consultation: After this preliminary consultation and with the approval of their mentor and Program Director, students should make an appointment with the Assistant Provost for Academic Advising & Student Success to obtain and discuss the InterSchool Application Form and application process. Current and Second Program Consultation: After consultation with the Assistant Provost for Academic Advising & Student Success, the Provost’s Office will schedule an initial meeting with both Program Directors, the student’s mentor and the student. 
3. Current and Second Program Consultation: After consultation with the Assistant Provost for Academic Advising & Student Success, the Provost’s Office will schedule an initial meeting with both Program Directors, the student’s mentor and the student.
4. InterSchool Proposal: Based on this meeting and with the conditional encouragement of the Programs, the student will develop an InterSchool Proposal (2-3 pages) that contains the following elements: 
   1. A description of why it is important to the student’s development as an artist to pursue the InterSchool Degree option.
   2. A detailed description of the course of study to be followed, developed in consultation with the Program Directors of each Program. This should include a semester-by-semester list of courses to be taken (including independent studies courses) and must include all required courses for both Programs. Proposed course loads may not exceed 20 units per semester. For most Programs, an average course load of 15 units per semester is recommended. The proposed course of study must be approved by the Directors and Deans of both Programs and must conform to all national and regional accreditation standards. 
   3. A list of requested facilities and equipment necessary for the student’s work from each School, including personal studio, exhibition, and performance spaces, as applicable. 
   4. A description of the final thesis project(s) to be completed. If the student anticipates completing one thesis project for both Programs, s/he should describe this plan in detail. 
   5. A time frame in which all the work is to be completed, including a target graduation date that is to be aligned with the courses to be taken.
   6. The name of the requested mentors (if known) within each of the involved Schools. 
5. Current School Review: The student presents the InterSchool Proposal, along with the InterSchool Application Form, to the Program Director of the student’s current School, who will review the InterSchool Proposal with the student’s mentor and dean. 
   1. The current School may request a portfolio or audition from the applicant to determine his/her readiness to pursue InterSchool study or decline the InterSchool Proposal on the basis of the student’s artistic/academic progress. 
   2. If the InterSchool Proposal is approved, the InterSchool Application Form is signed by the mentor, Program Director and Dean. 
6. Second School Review: Once approved by the current School, the InterSchool Proposal and InterSchool Application Form will be forwarded to the Program Director of the second School for consideration. 
   1. At this stage of the process, the Program Director of the second School, in consultation with the Dean and the School Admissions Counselor, may waive or require an admissions portfolio or audition.
   2. If the student is accepted for InterSchool study, the InterSchool Application Form is then signed by the second School’s mentor, Program Director and Dean. 
   3. Each InterSchool Application Form must have all six signatures (two Deans, two Program Directors and two mentors) for the application to move forward
7. Provost Review: The InterSchool Application Form, along with the student’s InterSchool Proposal, will then be submitted to the Office of the Provost for final signature. 
   1. Students are encouraged to keep a copy of the InterSchool Proposal and the fully signed InterSchool Application Form for their records. 
8. Decision: The Assistant Provost for Academic Advising & Student Success will issue an official decision letter on behalf of the Institute.

Financial Aid: Continuing Students

CalArts makes every effort to maintain a student’s financial aid funding throughout their time here. In order to maintain consistent funding, students must maintain satisfactory academic progress and meet Institute deadlines, including FAFSA deadlines, and remain financially eligible for aid. If all deadlines and criteria are met and academic progress is satisfactory, students may assume that InterSchool status will not alter their overall financial aid package. Students should also note that their current level of aid will generally not increase with the addition of the second Program, even though the time to degree will likely increase. As a result of, students should note that, due to the extra semester(s) required to complete coursework for both Programs, the total cost of tuition to degree generally will be more than the cost of a single-focus degree Program.

Late Registration

Registration means the payment of tuition and completion of registration forms. Late registration is a grace period of several days in which these forms may be filled out and tuition paid. An additional fee is charged for this service.

Leave of Absence

Leave of Absence Form

Students who wish to temporarily discontinue their enrollment at CalArts must request a leave of absence through the Office of the Registrar or through the Office of Student Experience, depending on the circumstances of the leave.  Students who receive financial aid must also meet with the Office of Financial Aid to learn whether there are consequences of a leave on their financial aid eligibility or loan repayment, and international students must meet with the Office of International Students and Programs to ensure compliance with their visa status.  Tuition refunds for a semester in progress are granted according to the Withdrawal from the Institute and Dormitory – Refunds policy in the CalArts Catalog.

Students placed on academic or métier warning or probation are eligible to apply for a leave of absence, but their academic status will remain in effect upon their resumption of studies at the Institute.

CalArts allows for leaves of absence in the following categories:  Personal Leaves, Medical Leaves, and Institute-Initiated Leaves.

Personal Leave

A personal leave of absence enables students to work, to travel, to pursue an interest not involving formal studies, or to handle personal or family issues.  Depending on School policy, students may request a personal leave for either one semester or one academic year.  Students who are approved for a one semester leave may request to extend the leave to a full academic year; these requests must be received prior to the start of the second semester of the leave. 

To request a personal leave of absence, students must submit a completed Leave of Absence form to the Office of the Registrar.  Approval of any personal leave of absence is at the discretion of students’ Dean and faculty.

At the end of a personal leave, students may re-enroll for the semester indicated on the Leave of Absence form without being required to complete any re-enrollment or readmission paperwork.  Students who do not return as expected will be withdrawn from the Institute and subject to the terms of the Withdrawal from the Institute policy.

Students approved for personal leaves of absence during the Add/Drop period will have all in progress courses dropped from their transcript.  Students approved for personal leaves during the Withdrawal period will be assigned “W” notations for all in progress courses.  A personal leave of absence will not be approved after the Withdrawal period has ended.

Medical Leave

Students may be granted a medical leave of absence from the Institute in those instances in which the student’s health is impeding normal academic or artistic progress.  A medical leave may be approved for up to one full academic year.  If medically necessary, students may request to extend a medical leave for up to one additional academic year.  Approval of requests to extend medical leaves beyond one year is made at the discretion of the school, in consultation with the Executive Director, Health & Wellness and in consideration of the physical demands of the student’s program.

To apply for a medical leave, students must complete the Leave of Absence form and provide documentation of the need for medical leave from their treating licensed and relevant non-familial health care professional within 30 days of declaring a leave.  Approval of the leave is at the discretion of the Executive Director, Health & Wellness (or designee).  In cases where a medical leave is denied, or appropriate documentation is not provided, the leave will be processed as a personal leave of absence and will be subject to the Personal Leave policy detailed above.

Upon receiving documentation for a medical leave, the Executive Director, Health & Wellness (or designee) will provide a decision to approve or deny the medical leave in writing.  If the leave is approved, Student Experience will provide further written communication to the student documenting the reason for the leave, the conditions that must be met to return from medical leave, and the process by which the student will request to return.  Prior to re-enrolling, all students on medical leaves will be required to submit medical clearance from their treating licensed and relevant non-familial health care professional stating that, in their professional opinion, the student is now capable of handling the academic and artistic demands of the Institute.  Student Experience will also communicate approved medical leave status to the Office of the Registrar.

Students approved for medical leaves taking effect during the Add/Drop period will have all in progress courses dropped from the transcript.  Students approved for medical leaves taking effect during the Withdrawal period will be assigned “W” notations for all in progress courses.  In rare cases, and at the discretion of the Executive Director, Health & Wellness (or designee) in consultation with the Registrar, students may be approved for medical leaves taking effect after the end of the Withdrawal period.  Requests for late semester medical leaves will not be considered after the last day of the semester.

Students approved for medical leave will have an administrative hold placed on their registration record to prevent re-enrollment without clearance from Student Experience.  Students intending to return from a medical leave must submit clearance documentation to the Executive Director, Health & Wellness (or designee) no less than one month prior to the start of the semester in which the student intends to re-enroll.  The Executive Director, Health & Wellness (or designee) will consider students’ requests based on a review of the entire record, including any new information relevant to the matter, and may impose conditions on students’ re-enrollment.

Institute-Initiated Leave

Students are subject to Institute-initiated leave if the Vice President for Student Experience (or designee), in consultation with the School Dean, is persuaded by the evidence that they exhibit behavior which substantially disrupts or impedes the educational process or proper activities or functions of the Institute.  Students may also be placed on institute-initiated leave pending the outcome of a disciplinary investigation if the evidence indicates that they pose a direct threat to the health or safety of others.

In the case of Institute-initiated leave, the Vice President for Student Experience (or designee), in consultation with the School Dean, may state a specific date after which students may seek to re-enroll, and may also stipulate conditions that must be met before students may re-enroll, including but not limited to a requirement that students provide medical clearance from their treating licensed and relevant non-familial health care professional.  Student Experience will communicate this decision to the Office of the Registrar.

Unless otherwise specified by the Vice President for Student Experience (or designee), any decision to place a student on involuntarily leave will take immediate effect.  However, this decision is subject to automatic review within seven days by the Provost (or designee), including the Institute Diversity Officer.  Should students choose to challenge the institute-initiated medical leave decision, they may do so through the student Grievance Procedure, but the initiation of a grievance will not delay the effective date of the leave.

Absence without Leave

Students who discontinue enrollment for a single academic semester (fall or spring) at CalArts without following the leave of absence procedures described above will be withdrawn from the Institute and, in accordance with the Withdrawal from the Institute policy, will be required to reapply to the Institute if they wish to return.  Schools and programs are not required to approved readmission of withdrawn students, and all readmitted students will be subject to current policies governing degree requirements and catalog rights.

Mentoring Policy

Each student entering the Institute is assigned a faculty mentor from the School in which the student enrolls. The mentor plays a key role in advising and guiding the student in achieving artistic and educational goals. The mentor monitors each mentee’s progress toward fulfillment of program requirements.

In carrying out these responsibilities:

1. The mentor meets with the student at each class sign–up to approve a program of study, helping to ensure that the degree or certificate requirements and other standards of the Institute are being met in the métier. 
2. The mentor attends and approves the outcome of all reviews of his/her mentees, evaluates student exchange participation, monitors internship experience, recommends and approves adjustments to year level and meets with the student, at the student’s request, during the semester. It is highly recommended that mentors make an effort to meet with mentees at least once each semester. 
3. Toward the end of each spring semester, the mentor prepares the Mentor’s Report (Fall for December Graduates) for each mentee. These reports are done online and describes the student’s development and progress in the program and become part of the student’s electronic academic record.

These reports are available to the student online. The Mentor’s Report may include information about the student’s advancement in year level, Critical Studies maintenance of effort (BFA students), completion of the course work of each semester, as well as an overall assessment of the student’s activities in the metier. It is prepared online by the mentor each year, is subject to the dean’s review and is submitted online via hubhelper.calarts.edu no later than the third Thursday after graduation day of the academic year.

Each school may develop other requirements and mentoring procedures supplementary to those listed above. Students may request a change of mentor by completing a Change of Status form,  (requires the signature of the dean).

Metier & Academic Standing Appeal Policy

Students may appeal a metier or academic warning, probation, suspension or dismissal. To appeal, students must submit a petition stating the grounds for appeal. The appeal must be received by the Registrar within 15 working days after the date of the notice of warning, probation, suspension or dismissal. If readmitted, students may be placed on probation with special requirements for one semester. If at the end of the semester, students have not met all the requirements of continued enrollment, they will be dismissed from the Institute. 

Upon receipt of a notice of appeal, the Registrar will convene the Academic Appeals Committee* to review the appeal. The committee’s decision should be made by the 15th working day after the date of the emailed petition or as soon thereafter as practical given the circumstances. Students may contact the Student Advocate in the Office of Student Experience for information and support during the appeal process. The decision of the Academic Appeals Committee* is final. If the Academic Appeals Committee* does not make a decision by its deadline, then the Provost (or designee) will make the final decision.  

The Academic Appeals Committee’s* decision will be sent by email and U.S. first class mail to students within 5 working days or as soon thereafter as practical given the circumstances after the decision. Copies of the decision are sent to the students’ mentor, program director, dean, Dean of Critical Studies (if academic standing appeal), Registrar, Director of Financial Aid, Vice President of Student Experience, Office of the Provost, and members of the review committee.  

Student Records
The internal student records of the Institute will contain all notices of action taken in accordance with the policy on Metier and Academic Standing. However, students’ official transcripts will not reflect an academic warning/probation/suspension history if all requirements are fulfilled and the academic warning/probation/suspension is removed. The internal permanent record will reflect the following actions: warning, probation, suspension, dismissal and reinstatement.

Complaint Procedure
An individual may contact the Bureau for Private Postsecondary Education for review of a complaint. The bureau may be contacted at 2535 Capitol Oaks Drive, Suite 400, Sacramento, CA 95833, http://www.bppe.ca.gov/ [1], Tel: 916.431.6924, Fax: 916.263.1897.

* Academic Appeals Committee - Academic Council Chair (or designee), one Academic Council Representative (or designee), Provost Office representative, Registrar Office representative. 

Metier Standing Policy

Metier Standing Review

Students' metier progress will be reviewed each semester by the students' mentor, program faculty and/or dean. Students whose performance includes two or more of the following criteria may be placed on metier warning, probation or suspension at the end of the semester and go into effect the following semester:
 

• Insufficient progress in achieving published program learning goals as described in the Academic Requirements section of the course catalog at https://catalog.calarts.edu/requirements. 
• Failure to participate in program curriculum, scheduled exhibitions, screenings, rehearsals, performances, and productions. 
• Failure to participate in program expectations concerning attendance and engagement. 
• Unsatisfactory mentor reviews, mid-residency review and/or graduation review. 
• Inadequate and/or underdeveloped studio practice. 
• Failure to uphold academic honesty (including but not limited to cheating, fabrication, and plagiarism) and facilitating such misconduct. 
• Failure to perform at a minimum level of "P" in required metier course(s). 
• Unsatisfactory first year review, advancement-to-candidacy examination and/or concomitant formative portfolio review (applicable to DMA only).

Notifications

Letter of Concern

The School and Program may opt at any point to issue a letter of concern to students whose performance is indicating they will not meet artistic progress by the end of the semester, consequences of not satisfying those requirements, and may also recommend those students meet with their mentor and/or program director for assistance.

Placing Students on Warning, Probation or Suspension

Students placed on metier warning, probation or suspension shall be notified in writing by the dean explaining the reasons for the action, the requirements the students must satisfy in order to be removed from warning/probation/suspension, and the consequences of not satisfying those requirements. Notifications will be sent to the students' CalArts e-mail. Copies of the notice are sent to the mentor, Program Director, Provost, Registrar, Director of Financial Aid, and the Vice President for Student Experience.

Removing Students on Warning, Probation or Suspension

When students are removed from metier warning/probation/suspension, the school must send the students, the mentor, Program Director, Provost, Registrar, Director of Financial Aid and the Vice President for Student Experience written notice.

Dismissal

Once the Provost (or designee) acknowledges receipt of the notification, the dean sends the students a dismissal letter, which includes reasons for the action and information about appeal procedures, Notifications will be sent to the students' CalArts e-mail. Copies of the notice are sent to the mentor, Program Director, Provost, Registrar, Director of Financial Aid, and the Vice President for Student Experience.

Deadlines for Notification

NotificationDeadlineLetter of Concern
May be sent anytime during the semester.Warning/ProbationEnd of Fall Semester - Issued after the end of the semester and no later than two weeks into the next semester.
End of Spring Semester - Issued within two weeks of grades being issued and no later than 1 month before the start of the next semester.Suspension/DismissalEnd of Fall Semester - Issued after the end of the semester and no later than 7 calendar days before the start of the next semester.
End of Spring Semester - Issued within two weeks of grades being issued and no later than 1 month before the start of the next semester.Removal from Warning/Probation/SuspensionIssued within two weeks after the end of the semester.

Definitions of Metier Standing Stages

Metier Warning - Expectations for improvement and any restrictions on course choice, unit load and co-curricular activities associated with warning are defined by the School and Program in the notification letter, as are the required next steps to be removed from warning.

Metier Probation - Students on probation may not participate in study abroad or internship programs and are expected to focus fully on addressing the deficiencies that have led to probation. Additional expectations for improvement and restrictions on course choice, unit load and co-curricular activities may be defined by the School and Program in the notification letter, as are the required next steps to be removed from probation.

Metier Suspension - Suspension may be imposed for either a semester or a year (depending on program requirements). Students placed on suspension will be required to meet with the Institute Academic Advisor and their school dean (or designee) to determine the conditions for returning to CalArts; these conditions will be articulated in the notification letter, and will be monitored by the Registrar's Office.

Expedited Metier Suspension - The School must provide evidence from three criteria listed above; in the case of expedited suspension, criteria may include disorderly or disruptive conduct that interferes with the educational and artistic activities of others - including but not limited to studying, teaching, research, rehearsals, performances, and productions. The final determination regarding Expedited Suspension is made by the Provost (or designee). 

Dismissal - The dean submits written notification to the Provost (or designee) providing reasons and documentation in support of dismissal. The Provost (or designee) must approve the dismissal. Once approval has been granted, the dean will notify the students. The dismissal action will be noted on the students' permanent record.

Expedited Dismissal - The school must provide evidence from three criteria listed above. In the case of expedited dismissal, criteria may include disorderly or disruptive conduct that interferes with the educational and artistic activities of others - including but not limited to studying, teaching, research, rehearsals, performances, and productions. The final determination regarding Expedited Dismissal is made by the Provost (or designee).

Progression Through Stages of Metier Standing

Bachelor of Fine Arts Degrees & Certificates

1. Warning - Students who fail to make metier progress in a given semester are placed on warning.
2. Probation - Students on warning who fail to meet expectations in the following semester of enrollment will be placed on probation.
3. Suspension - Students who are currently or who have been placed on probation may be placed on suspension following any subsequent semester of unsatisfactory work.
4. Expedited Suspension - In some cases, Schools may determine that students' metier progress is so insufficient that suspension is necessary after a single semester of warning. 
5. Dismissal - Students who return to CalArts following a suspension may be dismissed from the Institute following any semester of unsatisfactory work.
6. Expedited Dismissal - In some cases, Schools may determine that students' metier progress is so insufficient that dismissal is necessary after a single semester of warning.

Master of Fine Arts Degrees & Master of Arts Degrees & Advanced Certificates

 

1. Probation - Students who fail to make metier progress in a given semester are placed on probation.
2. Suspension - Students who are currently or who have been placed on probation may be placed on suspension following any subsequent semester of unsatisfactory work.
3. Dismissal - Students who return to CalArts following a suspension may be dismissed from the Institute following any semester of unsatisfactory work.
4. Expedited Dismissal - In some cases, Schools may determine that students' metier progress is so insufficient that dismissal is necessary after a single semester of probation.

Doctor of Musical Arts

1. Probation - Students who fail to make metier progress in a given semester are placed on probation.
2. Dismissal - Students who are currently or who have been placed on probation may be dismissed following any subsequent semester of unsatisfactory work.

Student Records

The internal student records of the Institute will contain all notices of action taken in accordance with the policy on Metier Academic Standing. However, students' official transcripts will not reflect a metier warning/probation/suspension history if all requirements are fulfilled and the metier warning/probation/suspension, dismissal and reinstatement.

Financial Aid Eligibility

Please note that Metier Standing Reviews do not affect financial aid eligibility, however your academic performance is evaluated during the Satisfactory Academic Progress (SAP) evaluations at the end of each semester and financial aid eligibility can be lost due to unsatisfactory academic performance. To learn more about this policy, please click here.

Missing Persons Policy

Students living on–campus
A suspected missing student should be reported to the campus safety department immediately. In compliance with federal laws, if after investigation the student is determined to be a missing person, the appropriate law enforcement agencies and the student’s emergency contact will be notified within 24 hours. If a student is under the age of 18, California Institute of the Arts is required to contact a parent or guardian. If a student is over the age of 18, California Institutes of the Arts is required to contact the emergency contact identified by the student to the institute.

Students living off–campus
A suspected missing student should be reported to campus safety immediately. If after investigation the student is determined to be a missing person, the appropriate law enforcement agencies will be contacted within 24 hours.

Non-Discrimination Policy

California Institute of the Arts (CalArts) is committed to the principle of equal opportunity. CalArts does not discriminate against individuals on the basis of race, color, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related thereto), gender, gender identity, gender expression, sexual orientation, religion and religious creed (including religious dress and grooming practices), disability (mental or physical) including HIV and AIDS, medical condition (cancer and genetic characteristics), marital status, age, military and veteran status, ancestry, ethnic or national origin (including language use restrictions), or other characteristics or classifications protected by the law in the administration of its educational, employment, or admissions policies; scholarships and loan programs; and other Institute administered programs and activities, but may favor U.S. citizens or residents in admission and financial aid.

This policy strictly prohibits discrimination against, or the harassment of, any individual at CalArts or at Institute activities occurring away from campus, including but not limited to all individuals regularly or temporarily employed, studying, or with an official capacity at CalArts (such as Trustees, visiting artists, volunteers, and contractors). Persons violating this policy will be subject to corrective action up to and including discharge from employment or dismissal from CalArts.

It is the responsibility of all CalArts community members to ensure compliance with this policy. Accordingly, anyone who believes they are being harassed or discriminated against, have observed harassment of, or discrimination against, another person at the Institute in violation of this policy, or believe such conduct has occurred, should immediately report the incident to one of the individuals listed below.

Because harassment and discrimination can also constitute violations of federal and state law (e.g., Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Americans with Disabilities Act of 1990, as amended, and/or the California Fair Employment and Housing Act), individuals who feel that they have been subjected to harassment or discrimination may, in addition to notifying CalArts, file a complaint with the appropriate state or federal agencies, including, in the case of employees, the United States Equal Employment Opportunity Commission and/or California Department of Fair Employment and Housing. In addition, students and/or employees may file a complaint with the Office for Civil Rights, United States Department of Education.Inquiries or complaints concerning the application of Title VII, Title IX, Section 504, ADA, or other non-discrimination policies may be referred to the following individuals or offices: 
 

• Title IX Coordinator: Dionne Simmons, Director Community Rights and Responsibilities

Parking/Campus Driving

On-campus parking is available to all students, with parking lots located adjacent to Chouinard Hall and the main building; students with automobiles must have a parking permit displayed in the vehicle’s front left window. Parking permits may be obtained from the Campus Safety Office D100. No fee is required.

The speed on campus is 10 mph. It is the responsibility of each person to abide by all traffic laws as set forth in the California Vehicle Code, as well as regulations established for this campus. Those charged with speeding or reckless driving will be fined $100. All fines are due and payable upon receiving notice of violation and are issued by Campus Safety.

Parking Violations include: parking in a red zone; parking in a handicapped or reserved space; parking longer than 20 minutes in a temporary parking (green) zone, or visitors space; parking in a hazardous manner and parking in spaces reserved for the President, President’s guests or the nurse.

These rules are enforced on a 24-hour a day, seven-days a week basis.

A parking violation notice will be placed under the windshield wiper and a $100 fine will be levied. Ahmanson Hall Road is a fire road and may be used only for loading/unloading for a maximum of 20 minutes.

All vehicles, including those of residents, must be removed and parked in other designated parking areas. A $100 fine is assessed for any violation. Parking in the Library Loading Dock Area, E-Ramp and the C-Annex Red Zone will result in a $100 fine. Any vehicle left on campus which does not have a current vehicle registration (with the Department of Motor Vehicles) or which is not in a drivable condition will be considered an “abandoned vehicle.” The vehicle is subject to removal by the Institute 10 days after issuing notice to the owner. If the vehicle is not registered with CalArts, then no notice can be given and the notice period is waived.

Any continuing student who wishes to leave a vehicle on campus during the summer recess must receive approval in advance from the Campus Safety Office (E100) and leave a vehicle key and address/phone number where he/she can be reached. Due to maintenance/construction, it may be necessary to have the vehicle moved. This is done at the owner’s risk. Each student is authorized to have no more than one vehicle on campus.

Parking: Automobile Decals

For purposes of campus security as well as the convenience of students, faculty and staff (in the event of lights left on in a parked car, a gas leak, etc.), all members of the CalArts community are required to register their vehicle(s) with the Facilities Management Office and display a parking decal.

Students, Faculty and Staff 
When the individual registers his/her vehicle he/she will be issued a parking decal which must be displayed on the front left corner of the windshield. These decals are available from the Security office.

New Students, Faculty and Staff 
During the registration process new students will be able to register their vehicle and receive the required decals. New faculty and staff members will be directed to the Facilities Management Office to complete this procedure.

Parking: Parking Violations

It has become apparent that parking violation stickers placed on windshields of cars are ineffective in controlling parking on the campus. Even though there is sufficient parking for all students, faculty and staff, there are a few who continually disregard red zones, and ignore handicapped, visitors and the reserved parking signs.

The following action will be taken for all parking violations: Each offense -- a parking violation sticker will be attached to the window in the left front door above the door handle and a fine, in accordance with section 4.4.44.0 will be levied. All amounts received for fines will be used for parking area repairs and improvements.

Everyone is required to display a decal on their vehicle on the front left corner of the windshield. These decals are available from the security office. Ahmanson Hall Road: This road is a "fire road" and may be used only for loading/unloading for a maximum of 20 minutes. All vehicles, including those of residents, must be removed and parked in other designated parking areas. A $100 fine is assessed for each violation. The Ahmanson Hall road is locked at 9 p.m. daily and reopened at 6 a.m. the next day. Vehicles "locked in" on this road will not be able to leave until the following morning. Fines are due and payable upon receiving notice of violation and are issued by the housing office.

Parking: Vehicles in Use

Academic Year
All vehicles on campus must be licensed, currently registered, and display a CalArts parking decal. The vehicle must be able to be driven and in current use by the owner. Any vehicle that does not meet these requirements will be considered an abandoned vehicle and will be removed from the campus. Students are authorized to have only ONE vehicle on campus due to the limited amount of campus parking available.

Summer
Anyone desiring to leave a vehicle on campus over the summer must complete a CalArts Vehicle Summer Storage Application available from the Facilities Management Department or Security and receive specific approval from the Director of Facilities Management/Security Supervisor.

Part–Time Study

CalArts does not encourage part–time registration in general as all of the Institute’s programs are designed to be completed over the course of two to four years of full–time work. Under special circumstances, students who have completed at least one full–time semester in residence in the School of Art or the Design and Production program of the School of Theater may be approved for part–time registration by the dean of that school. The schools of Film & Video*, Dance, and the Acting and Directing programs of the School of Theater do not accept part–time enrollment. The schools of Music and Critical Studies will consider applications for part–time registration on a case–by–case basis. DMA and MA students are not eligible for part–time study.

International students, by mandate of the Bureau of Citizenship and Immigration Services are not permitted to attend on a part–time basis except under very unusual circumstances.

Part–time enrollment will have a direct and proportional impact on a student’s anticipated graduation date. For example, a student attending a semester on a half–time basis will have completed one–half semester toward the 8 full–time semesters, minimum 120 unit undergraduate program.

Details

1. Schools allowing part–time enrollment may have limitations in addition to those stated here with regard to part–time students. Consultation with the specific school is an initial requirement. The decision to enroll a student on part–time basis is made by the dean with approval of the Provost or his/her designee.
2. The student must complete a Part–time Registration Request form for each semester that part–time status is desired, as part–time status lapses at the end of each semester.

3. Tuition for part–time study is proportionate to the fraction of the student’s study, determined by the course load, as compared to full–time. Course load for part–time students will be based on the following:

   Undergraduates in all Schools, and Graduate Students in the Art, Dance, and Music Schools Minimal full–time study is determined to be 12 or more semester units. 
   3/4 part–time = 9 to 11.50 semester units 
   1/2 part–time = 6 to 8.50 semester units 
   1/4 part–time = 1 to 5.50 semester units

   Graduate Students in Schools of Critical Studies, Film, and Theater Minimal full–time study is determined to be 9 or more semester units. 
   3/4 part–time = 7 to 8.50 semester units 
   1/2 part–time = 4.50 to 6.50 semester units 
   1/4 part–time = 1 to 4 semester units

4. Receipts for tuition payment by part–time students are handled in the same manner as those for full–time students. The Registrar will take particular care to compare the part– time student’s Course Request Card to the tuition receipt, so that the fraction of tuition paid and the fraction of part–time registration are identical.
5. Access to facilities of the Institute, such as the library, tools, space, equipment and shops, by part–time students shall include those facilities pertaining to the specific program in which the student is enrolled. In unusual situations, exceptions to the above guidelines may be made at the discretion of the student’s dean in consultation with the Registrar and with approval by the Provost or their designee.

Students are encouraged to discuss their specific award and billing consequences with Financial Aid and Student Accounts.

• Three-Quarter (3/4) Time - If a student chooses to enroll three-quarter time (3/4 time), their CalArts institutional aid will be adjusted to three-quarter (75%) of the amount.  Federal grants (if applicable) will also be adjusted to three-quarter.  Federal and private loans will be re-calculated according to the three-quarter time tuition budget.  
• Half (1/2) Time - If a student chooses to enroll half-time (1/2 time), their CalArts institutional aid will be adjusted to half (50%) of the amount.  Federal grants (if applicable) will also be adjusted to half.  Federal and private loans will be re-calculated according to the half-time tuition budget.   
• Less Than Half-Time (1/4 Time) - All students must be enrolled at least half-time in order to receive CalArts institutional aid.  Students enrolling less than half-time (1/4 time) are not eligible for CalArts institutional scholarship and grants, nor are they eligible for federal loans (private educational loans may be a viable, alternative option).  For Pell eligible students, the Pell Grant will be adjusted to one-quarter (25%) of the award amount, if applicable.  

The grace period on loan repayment begins when a student drops below half-time enrollment.

*Please note that all CalArts donor and endowed (Named Scholarship) funds require full-time enrollment.  This does NOT pertain to the Lillian Disney, President's Aspiring or Alexander Mackendrick awards.

* Exception for Academic Year 2020-2021: Given the COVID-19 pandemic is an exceptional circumstance, the Provost has approved for the School of Film/Video to offer part-time study. Character Animation students are only eligible for part-time during their BFA-4 year and if they are on track with Critical Studies requirements and overall units completed.

Personal Property

CalArts does not have property insurance for student possessions, and it accepts no responsibility for any personal possessions or property of students.

Pets on Campus

Pets

This policy applies to students, faculty, staff and visitors. It does not apply to guide, signal or service dogs used by disabled persons.

Pets are allowed on campus and in the academic building on a leash held by a person, or in an appropriate cage or carrier.  Members of the CalArts community must register their pets before bringing the animal on campus.  Pet registration occurs in the Facilities Office and the Campus Safety office during hours of operation.  Dogs and cats must be licensed by Los Angeles County and wear their license while on campus.

Restrictions on Pets

• Pets are not allowed in or on Chouinard or Ahmanson property, including the pool area and Mom’s Cafe.

• Pets are not allowed in the following areas of the academic building: Café @ CalArts serving and dining areas; restrooms/bathrooms; the Bijou Theater; the Library; Tatum Lounge; classes, studios, labs or offices when either students, staff or faculty object; any area in which a performance or presentation of any type is being held; and other areas which may be noted as “off limits” from time to time for specific reasons. Complaints about the presence of pets should be made to the person in charge of the space in question.

• Pets may not run free, nor may they be tied either inside or outside the building.

What to do if you encounter an abandoned pet:

Contact Campus Safety at 661-222-2702, with the description and location of the abandoned pet and/or unrestrained animal, or for assistance with removing an animal.

Violations of Pet Policy:

 Bringing a pet on campus is a privilege that can be revoked. Failure to have the pet on a leash after a second fine will result in losing the privilege of bringing the pet on campus. Bringing a pet on campus after the privilege has been denied could result in disciplinary action against the student. Any pet that attacks a person or another pet will be banned from campus. Penalties for Pet Violations: $25 for each violation. 

Responsibilities of Pet Owners

• The owner or handler shall properly dispose of all his/her animal’s waste in a trash container, both inside and outside of all campus buildings.
• Pets must be registered with the Facilities Office, as described above.

• Pet owners must ensure that the pet is not vicious and does not pose a threat to the safety of the Institute community.
• Owners must make certain that the animal does not bite another pet or person while on CalArts’ property.
• Owners must prevent their animal from interfering with or obstructing Institute activities including classes, scheduled events or any other Institute function.
• Pets are not allowed to enter any facility in which food is prepared or served.
• Owners must at all times keep the animal on a leash or in an appropriate cage or carrier, and under the owner’s control, while on the CalArts campus buildings and grounds.

CalArts Pet Registration Form

Plagiarism

Plagiarism is the use of ideas and/or quotations (from the Internet, books, films, television, newspapers, articles, the work of other students, works of art, media, etc.) without proper credit to the author/artist. While the argument in a paper can be enhanced by research, students are cautioned to delineate clearly their own original ideas from source material. Students should introduce source material (either quoted or paraphrased); note when the source material ends; and provide citations for source materials using standard documentation formats.  

According to CalArts policy, students who misrepresent source material as their own original work and fail to credit it have committed plagiarism and are subject to disciplinary action, as determined by the faculty member, the dean of the student’s school and the Office of the Provost. If you have questions regarding plagiarism or would like direction on how to credit source material, there are reference guides on permanent reserve in the CalArts library.

Please contact one of the CalArts reference librarians for more information.

Police and Security: Institute Emergency Call for Assistance

Personnel located in the various offices in the Institute have a method of calling for aid in case of potential trouble when it would probably not be wise to openly call for help (e.g. a suspicious stranger in the office). The following procedure has been established for situations in which aid is needed, and a telephone can be used, however, it may not be wise to make a direct call for help: Call Facilities Management/Security on extension 2222 and request coffee service for the office. For example, "This is ________ in the ____________ office, please send up our coffee." This, in effect, will alert Facilities Management/Security to potential trouble in that area. The person taking the call in Facilities Management/Security will immediately send one or two Facilities Management/Security employees to the office requesting assistance.

Police and Security: Institute Incident Reports

In order to avoid legal problems arising from incidents/accidents which occurred many months previously, along with the difficulty involved in coming up with details such as times, dates, names of witnesses, etc., it is requested that this form be used for any unusual happening. It is far preferable to have many reports about incidents which are never again questioned; than to miss one that becomes important at a later date. Incident Reports are to be sent to the Facilities Management Office. Facilities Management is to determine which other school/department should receive this report. The Vice President for Administration is to receive a copy of every report.

Police and Security: Reporting Lost/Found/Stolen Property

STOLEN PROPERTY

1. Report 

Pool

The pool is available to all registered students, except for students who have been restricted from on-campus housing. The swimming pool is located in the center of the courtyard at Chouinard Hall. There is no lifeguard on duty and specific rules are posted. Students are responsible for keeping the pool area clear of trash and debris. No alcohol or glass of any kind is allowed around the pool. In addition, no pets are allowed on housing property at any time, including the pool area. 

Professional/Personal Development Conference Workshop Reimbursement Policy

1. Purpose: This holistic program was developed to improve the professional and personal development of CalArts staff members hereafter referred to as “employee(s)”. Through professional development, staff members will have the opportunity to enroll in programs that will enhance their present job skills, and increase their potential for promotion. Through personal development, staff members may enroll in personal development programs that will contribute to their overall health and wellbeing. 
    
2. Employee Eligibility: All regular employees having twelve months of continuous service are eligible to participate in this program.
   
   Employees requesting reimbursement for a professional development conference or workshop must first determine if professional development funds are available through their particular school or department to cover the entire or partial cost of the conference or workshop.  Employees must be employed by CalArts upon completion of the conference or workshop in order to be reimbursed for the conference or workshop.
    
3. Types of Professional Conferences/Workshops Covered: Conferences or workshops may relate to the employee's present work assignment or that which they may reasonably expect to aspire to within the Institute. These conferences or workshops should provide the participating employee with applicable skills, knowledge and competencies that will enrich their professional development.
    
4. Types of Personal Workshops Covered: Employees may also enroll in personal development workshops or classes such as, art, dance or cooking to enhance their personal growth (gym memberships are not eligible for reimbursement).
    
5. Work Schedule Limitations: Professional development conferences or workshops reimbursed under this program can be taken during regular work hours with prior management approval. If participation in a course requires being away from work, the employee and their supervisor must make arrangements to assure ongoing work assignments are met.
    

   If the conference or workshop is not job related, or a direct benefit to CalArts (i.e., accounting, business management, computer skill advancement), the employee must use accrued vacation to attend the conference or workshop. Personal development classes must be taken during non-duty hours. 

6. Application Process: Employee must complete the Conference/Workshop Reimbursement Form, obtain appropriate departmental approvals, if applicable, and bring the signed form to the Office of Human Resources.
    

   The Office of Human Resources will notify the employee in writing whether their request for reimbursement is approved or denied. 

   Applications will be accepted on a first-come, first-serve basis. Reimbursements will be distributed until the $10,000 budgeted amount, made available each fiscal year, is exhausted. It is possible that the budgeted amount may be exhausted before the end of the fiscal year.  

   Applications are available on The Hub under Staff Forms or from the Office of Human Resources.           

7. Reimbursement for Professional Development Workshops: Employees must pay all conference or workshop registration fee(s) prior to being reimbursed. If approved for reimbursement, CalArts will reimburse up to $500 in expenses for a professional development conference or workshop.
   
   Reimbursement for Personal Development Workshops: Employees must pay personal development workshop registration fee(s) prior to being reimbursed. If approved for reimbursement, CalArts will reimburse up to $200 in expenses for a personal development workshop. Expenses are limited to the cost of the class, entrance fees, or supplies.  Mileage, parking, and/or meals are not eligible for reimbursement.  Reimbursements for personal development workshops are taxable.
   
   Employees may submit a request for reimbursement once per semester.
   
   Employees must verify payment and the successful completion of a conference or workshop by presenting proof of registration including valid, original receipts, and certificates or other proof of attendance/completion to the Office of Human Resources before the reimbursement will be processed. Receipts, certificates or proof of attendance/completion must be submitted within 60 days of the completion of the conference or workshop.   
   
   Employees who have not previously requested reimbursement during the fiscal year will be given priority over employees who have already received reimbursement in the same year. This will be done to extend the benefit to as many employees as possible.
   
   Employees will not receive per diem for attending professional or personal development conferences or workshops.

Exceptions:

Any exception to the Conference/Workshop Reimbursement Program requires the review and approval of the Associate Vice President, Chief Human Resources Officer. 

Program-Level Adjustment

Policy: A student’s year–level in a degree program (e.g., BFA2-1) may be adjusted upward when both of the following conditions exist:

1. The student’s level of achievement (both artistic and academic, as determined by the student’s mentor, program faculty, program director, and school dean) is compatible with the proposed adjustment; and
2. The student has earned sufficient, documented transfer credit.

Definitions:

1. Transfer credit is defined as coursework completed with grades of “C” or better at a regionally accredited postsecondary institution outside of CalArts.
2. For purposes of program–level adjustment, 15 semester units of transfer credit is considered equivalent to one semester. These units may be completed prior to enrollment at CalArts, during summer sessions or concurrent with CalArts enrollment. Outside course work completed concurrent with CalArts enrollment will be given credit only with prior approval of the Registrar. CalArts Summer Session coursework completed with grades of “LP” or better may be applied toward program–level adjustment.
3. Documentation of transfer credit consists of official transcripts evaluated by the Registrar.

Limitations:

1. The request for program-level adjustment must be supported by and presented to the student’s program director by the mentor.
2. A program–level adjustment will generally not exceed one year of advancement.
3. Program–level adjustment will normally be considered at the student’s mid–residence review.
4. Recommendations for program–level adjustment for BFA candidates must take the student’s Critical Studies requirements into consideration. The Dean of Critical Studies must approve all such requests.

Process:

1. The student discusses the request for program-level adjustment with his/her mentor and Registrar or the Registrar’s designee.
   1. Program–level adjustments, when requested at the time of a student review, will be considered and discussed by the review committee. If the adjustment is recommended by the committee, it will be so noted on the review report.
2. A Program–Level Adjustment Petition form must be completed by the petitioning mentor in consultation with the Registrar.
3. Then, the following people must approve and sign the Program-Level Adjustment Petition (in this order):
   1. The student’s mentor
   2. The student’s program director
   3. The student’s school dean
   4. The Dean of Critical Students (for BFA candidates)
   5. The Registrar
   6. The Provost or his/her designee.
4. Upon the Provost’s or his/her designee’s approval, the petition will be forwarded to the Registrar who will send copies to the student, the student’s school office and the Financial Aid Director, and will record the year–level adjustment in the student’s permanent record.

Prohibited Discrimination, Harassment, and Sexual Misconduct Policy

California Institute of the Arts (CalArts) is committed to maintaining a living, learning, and working environment that is free from all forms of discrimination and conduct that can be considered harassing, coercive, or disruptive – including prohibited discrimination, harassment, and sexual misconduct. The purpose of this policy is to: 

1. familiarize all CalArts community members with the definition of prohibited discrimination, harassment, and sexual misconduct and the various forms it can take;
2. make explicit that prohibited discrimination, harassment, and sexual misconduct is strictly prohibited and will not be tolerated;
3. identify the Institute's Title IX response team and outline how CalArts will respond to allegations of discrimination, harassment, and sexual misconduct;
4. inform complainants of the resources, remedies, and possible courses of action available to them when they report prohibited discrimination, harassment, and sexual misconduct; and
5. clarify the rights and responsibilities of those accused of committing such acts. 

These policies apply to all CalArts students, staff, administrators, faculty (including special and adjunct faculty), program participants, and visitors with respect to CalArts activities and programs occurring both on and off campus. Persons who are not CalArts employees, but perform work at CalArts for its benefit (such as trustees, visiting artists, volunteers, contractors, vendors, and temporary workers) or are applicants for admission or employment at CalArts, are also protected and required to abide by this policy. By extension, this policy also applies to all of CalArts affiliated off-campus sites, including, but not limited to, Roy and Edna Disney/CalArts Theater (REDCAT), Community Arts Partnership (CAP), and off-campus study sites. CalArts also has jurisdiction over alleged harassment and misconduct occurring anywhere (e.g., on or off campus) and at any time (e.g., while classes are in or out of session, during breaks, between semesters) if the complainant(s) and respondent(s) are CalArts students and if the alleged misconduct is likely to have a substantial effect on campus or academic life and activities, or if the incident poses a threat of danger to any member of the CalArts community.

CalArts Policies That Address Prohibited Discrimination and Harassment:

1. Alleged Sex Discrimination, Sexual Harassment or Sexual Misconduct that occurred on or after August 14, 2020 will be addressed by the CalArts CA Sexual Harassment and Sexual Misconduct Policy and CA Sexual Harassment and Sexual Misconduct Resolution Process and Proceedures or CalArts Title IX Sexual Harassment Policy 22-23 as applicable.

   1. California Senate Bill 493 and Policy updates

2. Alleged Sex Discrimation, Sexual Harassment or Sexual Misconduct that occurred prior to August 14, 2020 will be addressed with the Prohibited Discrimination, Harassment, and Sexual Misconduct Policy.

3. Alleged Discrimination or Harassment based on protected class or status will be addressed by the Prohibited Discrimination, Harassment, and Sexual Misconduct Policy.

What to do if you experience Prohibited Discrimination, Harassment and Sexual Misconduct?

CalArts community members have access to a variety of resources provided by the Institute. All of the staff members listed below are trained to support individuals affected by alleged sexual harassment or sexual misconduct and to coordinate with the Title IX Coordinator consistent with the CalArts’ commitment to a safe and healthy living, learning, and working environment. While not bound by confidentiality, these resources will maintain the privacy of an individual’s information within the limited circle of those involved in the Title IX resolution process.

Title IX Response Team

The Title IX Coordinators are available to receive reports of sex discrimination at CalArts (including sexual harassment, sexual assault, sexual exploitation, dating and domestic violence, and stalking), as well as to discuss questions or concerns relating to the investigation of complaints received, reporting and complaint procedures, and education and training opportunities across campus.

• Dionne Simmons
  Title IX Coordinator and Director, Community Rights and Responsibilities
  Chouinard 113 / (661) 291-3019
  titleix@calarts.edu
  dsimmons@calarts.edu

For individuals who are not prepared to make a report but are still seeking information and support, there are several statutorily-protected confidential resources available, as designated below. These confidential resources will not share information with the Institute without the individual’s consent.

On-Campus Confidential Resources (for Students):

• Confidential Student Advocate
  
  Elizabeth Peisner, Associate Vice President of Student Experience - Health and Wellness
  epeisner@calarts.edu
  Room F201H
  (661) 713-5325
   
• Psychological Therapists
  Melissa Shepherd-Williams, MFT
  Lily Rodriguez, LMFT
  Susan Perry, MFT
  
  Room F201H
  (661) 388-5306
  Teletherapy Counseling Confidential Intake Form
   
• Student Health Center
  Room D208
  (661) 253-7830

Off-Campus Confidential Resources (for Students, Faculty, and Staff):

• Employee Assistance Program (for staff and faculty)
  Anthem Insurance Companies
  (800) 999-7222 toll free number
  CalArts has an Employee Assistance Program (EAP) that provides professional counseling, information and referral services to eligible employees and their spouse, domestic partner, and/or dependent children. The program offers confidential consultation on a wide variety of personal, family, or work-related problems.

• National Domestic Violence Hotline
  (800) 799-SAFE (7233)
  http://www.thehotline.org

• Rape Treatment Center
  Santa Monica – UCLA Medical Center
  1250 Sixteenth Street
  Santa Monica, California 90404
  (310) 319-4000
  http://www.911rape.org

• RAINN-Rape, Abuse, Incest National Network
  (800) 656-HOPE (4673)
  http://online.rainn.org
   
• Strength United (formerly Valley Trauma Center)
  25115 Ave. Stanford #B-122, Santa Clarita, CA  91355
  (661) 702-0000
  http://www.csun.edu/eisner-education/strength-united

Students, faculty, and staff wishing to seek additional confidential off-campus resources may visit with any medical and licensed mental health professional, or trained sexual violence advocates, as they have statutorily protected confidentiality and may only disclose information with your permission. The Vice President for Student Experience, Chief Human Resources Officer, and/or the Associate Provost may provide additional assistance in finding additional resources.

Online Training and Prevention FAQs

Download PDF Here

 

For Assistance 24 hours a day/7 days a week:

• Campus Safety Department
  Room D100
  (661) 222-2702

This policy is currently in effect as written, and will be reviewed and revised, as needed, on an annual basis. 

Purchasing: Purchasing

The following procedures are intended as a guideline for all schools and/or departments when requesting or ordering material under a decentralized purchasing concept.

Reports

Grade Reports

Online class rosters and grade reports certify the student’s official enrollment and provide the official grade for the course. At the end of each semester the instructor is responsible for entering grades online according to instructions and deadlines issued by the Registrar. The Registrar is responsible for recording all approved changes in grades on the student’s permanent record. At the end of each semester grades are available to students via the Hub, hub.calarts.edu.

Mentor’s Report

The Mentor’s Report serves as an indication of the student’s progress toward the degree or certificate. It is prepared online by the mentor each year and is subject to the dean’s review. All Mentor Reports will be entered online via the Hub no later than the third Thursday after the end of the Spring semester. Reports must be available for students to view online no later than the third Thursday after graduation day of the academic year. Mentor’s Reports are mandatory.

These reports are available to the student online as part of the student’s electronic record. The Mentor’s Report may include information about the student’s advancement in year level, Critical Studies maintenance of effort (BFA students), completion of the course work of each semester, as well as an overall assessment of the student’s activities in the metier.

Reviews

(BFA, Certificate, MA, MFA, and Advanced Certificate students): Student reviews are part of the educational process at CalArts and provide an opportunity for student and faculty communication, aside from the on–going mentoring relationship and responsibility. All review reports will be submitted no later than the third Thursday after the end of the semester of the review. Each semester the Institute Academic Advisor in the Office of the Registrar will submit to each of the Schools, a list of students scheduled for review. The Schools will schedule their reviews and notify the students of their review time. In the case of reviews that involve acceptance to the Institute with a to–be–determined year level, provisional acceptance, year level adjustment or accelerated graduation, other policies apply and those policies should be consulted.

The minimum standards for reviewing students after admission to the Institute include the Mid–Residence Review and the Graduation Review:

Mid–Residence Review: The Mid–Residence Review is carried out by a faculty committee approved by the dean of the student’s school. This committee makes a detailed assessment of the student’s record and work in relation to the objectives of the program, the student’s goals, and the progress toward the degree or certificate. The review usually occurs by the end of the second year for those studying for the BFA or Certificate programs and at the end of the first year for those seeking the MA, MFA, or Advanced Certificate. MFA or Advanced Certificate students within the School of Film/Video must submit a thesis project proposal for review by the faculty review committee at the Mid–Residence Review during the third of fourth semester of residence. If a student does not pass the mid–residence or preliminary review, the committee gives the student reasons and the conditions that must be met in order to satisfy the review requirements. All Mid–Residence Review Reports become a part of the student permanent electronic record. All review reports will be submitted no later than the third Thursday after the end of the semester of the review. When the committee determines the student is not meeting artistic and educational standards, the student is notified in accord with the policies on Metier Standing and Academic Standing policies. Further details on the review process for each school may be obtained from the school offices.

Critical Studies Mid–Residence Review: BFA students will be reviewed by a Critical Studies faculty member at the end of their BFA2, 2nd semester. Through discussion, writing samples, and/or portfolio materials provided by the student, Critical Studies faculty, along with the student, will assess the student’s progress in the area of Critical Studies and evaluate the student’s advancement in terms of learning goals as established by the School of Critical Studies. All Review Reports become a part of the student permanent electronic record. All review reports will be submitted no later than the third Thursday after the end of the semester of the review.

Graduation Review: The Graduation Review is a final assessment by the dean and faculty to determine whether the student has demonstrated a significant measure of artistic achievement, as well as the satisfactory completion of all residency and program requirements described for the degree or certificate. Deadlines for the graduation review and graduation procedures are established annually by the Registrar, subject to review by the President and Provost. All Graduation Review Reports become a part of the student permanent electronic record. All review reports will be submitted no later than the third Thursday after the end of the semester of the review.

DMA Student Reviews: In the case of DMA students, artistic and academic process is evaluated during a First Year Review, a Formative Portfolio Review, and a Final (Summative) Portfolio Review. These usually take place in Semester II of first, second and third years respectively. They are scheduled by the School of Music, which apprises the students of their review times. The committee makes a detailed assessment of the student’s record and work in relation to the objectives of the program, the student’s goals, and the progress toward the degree. If the student does not pass a review, the committee gives the student reasons and the conditions that must be met in order to satisfy the review requirements.

Satisfactory Academic Progress and Financial Aid Eligibility

To receive federal and state funds administered by the Financial Aid Office at California Institute of the Arts (CalArts), students must be making measurable academic progress toward completion of an eligible degree program. Accordingly, the following Satisfactory Academic Progress (SAP) Policy for students who receive financial aid is in place. These standards require that a student make academic progress during all periods of enrollment, including periods when a student did not receive financial aid. CalArts will be consistent in applying the SAP policies to full-time and part-time, independent and dependent students of all academic levels.

Students enrolling at CalArts for the first time (including transfers) are initially considered to be meeting SAP. The measurement of academic progress will be made at the conclusion of the first enrollment period and will include all acceptable transfer credits/units that the CalArts academic record contains.

When is Academic Progress Evaluated? A student’s satisfactory academic progress will be evaluated at the end of each semester (Fall and Spring). Students will not be eligible for federal funding during this time if in an ineligible SAP status.

Financial Aid Impacted by SAP

To receive financial aid, a student must be enrolled in an eligible program of study that leads to a degree/credential. Federal and state regulations and policies require all financial aid recipients meet minimum Satisfactory Academic Progress (SAP) requirements to remain eligible for financial aid.

For the purpose of the SAP policy, financial aid is defined as:

• Federal Pell Grants
• Federal Supplemental Educational Opportunity Grants (FSEOG)
• Cal Grants
• Federal Work-Study (FWS)
• Federal Direct Subsidized and Unsubsidized Loans
• Federal Graduate PLUS Loans
• Parent PLUS Loans

Financial Aid Eligibility Statuses

• Eligible – Student is meeting the minimum academic standards or has no academic history. Fully eligible for financial aid.
• Warning – Student did not meet minimum standards for cumulative GPA and/or 67% completion rate in the previous evaluation period. Student is still eligible for financial aid, but must reach all minimum standards by the end of the next evaluation period to maintain eligibility. 
• Ineligible – Student has failed to meet minimum standards for cumulative GPA and/or 67% completion rate SAP at the end of the evaluation period. Student is ineligible for financial aid.
• Timeframe – Student has attempted more than 150% of the published program length toward a Bachelor's Degree. For example, majors requiring 120 units will be allowed up to 180 attempted units (120 x 1.5 = 180). Graduate and Doctoral students must earn their degree within 150% of the timelines set by the Graduate or Doctoral School per their program. If a student exceeds these unit limits, they are not making progress toward a degree within 150% federal requirement. Student is ineligible for financial aid.

Financial Aid Satisfactory Academic Progress Standards

Satisfactory Academic Progress (SAP) is comprised of three measurements (qualitative, quantitative, maximum timeframe). At the time of evaluation, all three requirements must be met to remain eligible for financial aid. For complete details on these measurements please see below.

Maintain required cumulative Grade Point Average (GPA) based on matrix below, or higher (qualitative measure)

Undergraduate Students	2.0 GPA for all coursework completed at CalArts based on equivalency.
Graduate Students	3.0 GPA for all coursework completed at CalArts based on equivalency.
Doctoral Students	3.0 GPA for all coursework completed at CalArts based on equivalency.

 

Successfully complete at least 67% of the cumulative attempted units (a quantitative measure)

Complete the educational program of study (units needed to earn a degree) within 150% of the published program length.

How is the 67% completion rate calculated? The calculation is made as follows: earned units divided by attempted units = completion rate.

Successful completion of a class: Although CalArts does not follow a standard letter grading system, grades of High Pass, Pass, and Low Pass are assigned to reflect the quality of a students' work in each course. The equivalencies are calculated as follows:

HP = 4.0
P = 3.0
LP = 2.0

Please see below for how the following non-passing grades will be considered in the Satisfactory Academic Progress evaluations.

Incomplete Grades: An (I) grade is given if the student has been given approval to extend the amount of time needed to complete the course. This grade will be factored into the completion rate and maximum timeframe.

Non-Passing Grades: NC and NG=0.0. A No Credit grade is assigned to students who do not meet the minimum course requirements, and a No Grade is given if the instructor does not submit a grade for the students and will be used in determining completion rate and timeframe. If the grade is submitted later by the instructor, the student will need to contact the Financial Aid Office and we will recalculate the SAP status for the student.

Withdrawals: All institutional withdrawals are factored into the completion rate and the maximum timeframe.

Transfer Students and Transfer units: Students transferring to CalArts are required to have all prior college transcripts evaluated for transfer units. All units accepted by CalArts will be used to determine 67% completion rate and maximum timeframe of 150%.

Repeat Courses: Students repeating courses, for the first time only, can receive aid for that repeated course.  All repeat courses will be used in determining completion rate and timeframe. Actual equivalent grades are included in the cumulative GPA.

Audited Courses: Courses taken on an audit basis are not counted when determining the completion percentage or for purposes of determining your cumulative GPA.

Second Degree/Interschool Programs: Undergraduate students seeking second undergraduate degrees and graduate students seeking second graduate degrees as well as students with interschool programs (double majors) are monitored like any other student under this policy.  If the Financial Aid Office determines that the student will exceed maximum timeframe or when the students exceed the maximum timeframe allowed for their respective programs, the student will not be eligible for additional aid. Students can appeal for additional time, please see the appeal section. If the appeal is approved, the hours from the initial degree will be removed from the maximum timeframe calculation. 

Recommended Rate of Progression:

Although students ultimately determine their academic schedules with the assistance of their mentor and academic advisor and can select the number of units they enroll in each semester, the Office of Financial Aid recommends that students complete the following amount of units per year to ultimately meet the total number of units required to graduate within the standard program length.

Student Type	Prescribed Program Length (in years)	Recommended units completed per year
All BFA Programs	4 years	30 units
2 Year MFA Programs	2 years	30 units
3 Year MFA Programs	3 years	20 units
DMA Program	3 years	20 units
MA Program	2 years	1st year 24 units; 2nd year 12 units

 

How Maximum Timeframe Rate of Progression Is Determined: 

Below is a chart which demonstrates the maximum number of attempted units a student cannot exceed prior to their completion of their degree.

Academic Level	Units Required to Graduate	Maximum Attempted Credits
BFA	120 units	180 units
MFA or DMA	60 units	90 units
MA	36 units	54 units

 

How to Reestablish Eligibility: 

A student must bring their GPA completion rate up to the minimum standards of the required cumulative GPA and 67% completion rate. A student is ineligible for financial aid and cannot be reimbursed during this time.

Financial Aid Suspension Appeal Process: 

• Mitigating Circumstances: If a student has experienced mitigating circumstances (illness, family illness, change of major) during the most recent evaluation period which lead them to not meet minimum standards for GPA and completion rate, they may submit an appeal to reinstate financial aid eligibility. A deadline for the submission of an appeal will be communicated with the suspension status email notification for the corresponding semester. Appeals received after the deadline will not be reviewed. Students who missed the deadline will have an opportunity to appeal in future semesters.

• Timeframe Mitigating Circumstances: If a student has not completed their program of study within the 150% timeframe and there are mitigating circumstances (illness, job related, family illness, change of major), they may submit an appeal to reinstate financial aid eligibility. 

Requirements for Appeal Evaluation

• Completion of appropriate appeal form (GPA/Completion Rate; Timeframe)
• Personal Statement: Student must provide a concise statement explaining why they were unable to maintain SAP, what has changed, and the action to be taken to ensure they will be successful going forward; and
• Provide acceptable documentation of extenuating circumstance(s) that prohibited them from meeting SAP 
• Students are required to meet with their institute academic advisor and submit a copy of their academic plan to the Office of Financial Aid after the advising meeting

The following are examples of acceptable documentation to support a student’s reason for appeal:

• Personal injury or illness - Detailed letter, on letterhead, from physician explaining dates and types of illness, recommended treatment, dates of non-attendance, prognosis, etc.
• Death/illness or injury of a close family member - Death certificate, obituary notice; documentation of illness or injury of close family member.
• Legal Issue - Divorce decree, separation agreement, police report detailing incident, date and those involved
• Job Conflict - Letter from supervisor, on letterhead, stating scheduling problems, etc.
• Disability - Letter from Disability Services Office addressing problems that arose during the semester in question and the resolution for future terms or medical documentation from other outside sources, letter from a doctor, etc.
• Other - Any other documentation that will support the appeal (letter from faculty, or third-party source)

Appeals that are incomplete and/or lack supporting documentation are not reviewed and the student is notified. 

If the appeal is approved the student will be placed on one of two Financial Aid Eligibility Statuses: 

• Probation – Students with approved appeals will be placed on a probation status for a prescribed number of semesters. The student will be required to follow their academic plan to allow the student to meet minimum standards within a fixed number of semesters. The student is fully eligible for financial aid as long as they are strictly following the academic plan. If at any time the student stops following the plan they will become ineligible for financial aid. If a student meets minimum standards at any time while on an academic plan their Financial Aid Eligibility Status will be updated to eligible.
• Timeframe Probation - The student and CalArts have agreed to an academic plan. The student is fully eligible for financial aid, as long as they are strictly following the success plan. If at any time the student stops following the academic plan, they will become permanently ineligible for financial aid. Students will be permitted to extend their program when they are on Timeframe Probation.

Progress will be monitored at the end of each semester after grades are posted. If a student fails to meet any of the conditions of their Academic Plan, eligibility for future financial aid will be suspended.

All appeals are reviewed by the Financial Aid SAP Appeals Review Group. All SAP appeal decisions are final. 

If the appeal is denied the student will remain ineligible for financial aid until they meet all minimum standards. The student is responsible for determining other methods to cover their institutional charges for any terms in which they are deemed ineligible for federal or state financial aid.

​Availability of SAP Policy: The SAP policy is available to students on the CalArts Financial Aid website. Office staff may also print copies of the policy in the office if a request is made. The policy is updated as needed or whenever changes in federal regulations occur.

STUDENTS WILL BE NOTIFIED BY EMAIL OF THEIR SAP STATUS AT THE END OF EACH SEMESTER

NOTICE TO APPLICANTS
This policy was created pursuant to the federal regulations relating to Satisfactory Academic Progress (Sections 668.16(e).668.32(f) and 668.34).

Short-Term Visitor ID Badge

Any short-term visitor that will be on campus for a period of two to six weeks should be issued a new ID badge.

The new ID Badge is red, and will include an ID photo, the word “visitor” and an expiration date.  This new red ID badge will alert front gate security to check the expiration date before the visitor is allowed on campus (a parking decal is not necessary).

The new short-term visitor ID badge can also be programmed for keyed lock entry, flex dollars, and can be used as ID to pick up paychecks from the cashier.  If the visitor badge is programmed for keyed lock entry, the badge will deactivate on the day after the expiration date.

Each supervisor will be responsible for walking the visitor to the Registrar’s Office to obtain the ID badge and informing the Registrar’s Office of the expiration date of the visit.  The supervisor will also need to complete a work order if the badge is to be programmed to access any keyed locks.  The work order should include the visitor’s name, the word “visitor”, the specific room(s) the badge can access, and the expiration date.

Smoking

In accordance with City Ordinance, smoking is only allowed in outside areas that are designated for smoking. The entire artistic/academic building and the other annex buildings have been designated as smoke-free buildings.

Smoke-Free Areas on Campus
The smoke-free area begisn at the curb leading from the parking lot at the front entrance of the main building and continue along the entire path to the front door as well as the area leading to the doors of the Music School. The entire area in front of our main building is also a smoke-free area. 

In addition to this area, CalArts currently prohibits smoking within 25 feet of any door to any building on campus or from any equipment supplying fresh air to a building. 

Definition of "Smoke-Free"
Smoke-free means that smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e.g. "e-cigarettes") will be strictly prohibited.

Enforcement
All members of our community should work together to enforce this policy. If you see someone smoking in this smoke-free zone, please say something to encourage this person to join us in this endeavor to improve the health of our community.

Designated Smoking Areas
A number of designated smoking areas have been established on campus and are marked as smoking areas. 

Staff and Faculty COVID-19 Vaccination Policy

Revised: Nov. 14, 2022

Purpose

In accordance with the California Institute of the Arts’ duty to provide and maintain a safe and healthful workplace, we are adopting this policy to safeguard the health of our faculty, staff, students, their families, and the community at large from COVID-19. This policy will comply with all applicable federal, state, and local laws, taking into account applicable guidance from the Centers for Disease Control and Prevention (CDC) and state and local health departments.

General Information

The COVID-19 pandemic has disrupted higher education for faculty, staff, and students. The health and safety of the entire CalArts community continue to be a priority. The COVID-19 vaccination is an important tool to help us return to in-person education. COVID-19 vaccines currently available in the United States have been shown to be highly effective at preventing COVID-19 by helping you create an antibody (immune system) response. Clinical trials of all vaccines, including COVID-19 vaccines, must first show they are safe and effective before any vaccine can be authorized or approved for use. Based on what we know about vaccines for other diseases and early data from clinical trials, experts believe that the COVID-19 vaccination will help protect you by building immunity without the risk of severe illness. Common side effects are normal signs that the body is building protection. These side effects may affect the ability to do daily activities, but they should go away in a few days. Some people have no side effects. Additional preventive tools remain important to limit the spread of COVID-19. For current information on the COVID-19 vaccine, please visit the CDC’s webpage on Getting Your Vaccine.

This policy will be updated as more information becomes available regarding additional vaccinations or vaccination booster shots.

Regardless of vaccination status, all employees will continue to be required to adhere to all CalArts COVID-19 safety procedures while onsite or while working outside their homes in accordance with CDC and local and state orders, regulations, guidance, and/or directives.

Please direct any questions regarding this policy to the Office of Human Resources.

Structure of Degrees and Certificates

California Institute of the Arts defines its degrees and certificates as Institute degrees and certificates given through the Schools of the Institute. 

The programs within the Schools are structured to allow for metiers, but the degrees or certificates granted are from the School and are not distinguished by sub-discipline. For example: Students concentrating in Acting would receive a degree or certificate from the School of Theater.

Dated: May 15, 1998

Student Key Procedure

I. Overview

The purpose of the California Institute of the Arts’ (the “Institute”) Student Key Procedure is to streamline the procurement of keys, save time and create greater security on campus. 

Many students will need personal keys for practice rooms, studios, galleries and classroom use throughout the semester or school year. The procedure outlined below is designed to make the process for requesting, cutting, and dispensing keys as seamless and as safe as possible.

II. Procedure                 

• Students must pay a $15 deposit for each key. They will need to show their yellow receipt BEFORE the key can be requested through the work order system. Administrators will need to keep a spreadsheet of all student key needs that includes the acknowledgement of key deposits made. [Please include preferred names]
• Once the deposit is made, the deposit will “roll-over” with each new school year. When the students graduate or leave CalArts, they will be expected to return their key(s). At that time, the student will be reimbursed the $15/key deposit for each key.
• If the key is not returned, the student will be charged $100.
• If a key is lost at any time during the year, the student will be charged a $100 re-key fee.
• With each new school year, returning students will need to “exchange” their old key for their new key. Students must be instructed to hold onto it until the new one is issued.
• Key requests can be made for returning students who have previously paid the deposits. Administrators must note this on a spreadsheet.
• Please inform the student that keys will take up to five business days from the date of the request.
• Facilities Management will notify school administrators if keys are not picked up within four weeks.

Student Matters: Student Emergency Loan Fund

A loan fund is available to students to meet emergency financial needs that cannot be met in any other way. These funds are not available to faculty and staff.

Administration

This fund is administered by the Accounting Office.

1. Loan funds are available only to registered students during the regular academic year. 
2. Individual loans will not exceed $200.00. 
3. A borrower may not have more than one loan outstanding. 
4. Loans must be of an emergency nature and the emergency must be such that there are no other sources of funds available. The following needs are not considered emergency needs and are ineligible for funding from this emergency loan fund:
   • Tuition and housing payments 
   • Fines and fees 
   • Funds to pay back prior loans 
   • Auto, appliance and furniture purchases 
   • Cash requirements that normally would be anticipated
5. The loan must be repaid when the student graduates or withdraws from CalArts. If the loan is not repaid when due, the diploma, if applicable, and/or transcript will be withheld until the loan is paid-in-full. 
6. Loans will be on a no-interest basis. 
7. Loan requests must be made in person to the Accounting Office. 
8. If funds are available, and the need is of an emergency nature, a loan application will be completed.

Disbursements and collections

The Accounting Office is responsible for disbursement of loan funds and receipt of loan payments.

1. Prior to approval of the loan, verification will be made that there is no loan outstanding. If no loan is outstanding, a check will be issued to the borrower. 
2. The borrower will sign the promissory note and receive the check. (See attached sample) 
3. The promissory note will be filed in the promissory note file. 
4. Each payment will be deposited to the loan fund.

Reporting

1. The Accounting Office will maintain a record of current balances of the loan funds available. 
2. Monthly, an aged list of outstanding loans will be prepared by the Accounting Office.

Student Matters: Student Small Loan Funds

A student small loan fund is available to help students meet un-anticipated financial needs.

Administration of funds

These funds are administered by the Accounting Office.

1. Loan funds are available to full-time and part-time students registered for the regular academic year. Loans are not available during winter or summer break.
2. The maximum loan is $40.00.
3. Loans will be on a no-interest basis.
4. Students on the tuition deferment plan are not eligible for a loan.
5. Loan requests must be made in person to the Accounting Office.
6. If funds are available, a promissory note will be signed by the student. (See attached sample)

Disbursements & collections

The Accounting Office will be responsible for the disbursement of the loan funds and the receipt of the loan payments.

1. Upon receipt of the approved promissory note, the cashier will disburse the loan proceeds out of petty cash.
2. The promissory note will be filed in the promissory note file.
3. Each payment will be credited to the appropriate loan fund.
4. The loan must be repaid when the student graduates or withdraws from CalArts. If the loan is not repaid when due, the diploma, if applicable, and/or transcript will be withheld until the loan is paid-in-full.

Reporting

At the end of each month, an aged list of outstanding loans will be prepared.

Student Records

Each student has a Permanent Record maintained online or in the Registrar’s Office. In addition, the Office of Financial Aid maintains student financial aid records. Accounting maintains student ledgers records in the Accounting Office.

CalArts complies with student rights established under the law affecting student records (The Family Educational Rights and Privacy Act of 1974). Within the CalArts community, only those members, individually and collectively, acting in the students’ educational interests are allowed access to students’ records. A description of the process used for compliance with the Act is provided in this publication and includes the rights of student access to all records except where described. Questions should be discussed with the Registrar (academic records), the Controller (accounting records) or with the Director of Financial Aid (financial aid records).

 

Sublevel Painting Rules

Only CalArts students may add to the wall paintings in the sublevel.

Students may paint only on the walls, not on the floor, ceiling, signs or fixtures. There is absolutely NO PAINTING on sublevel DOORS. Fire code prohibits covering any door where people congregate or work.

No spray paint may be used. Only water based paint is allowed.

Floors must be covered prior to painting. Students must clean up after painting. Failure to do so can result in charges from Facilities Management.

Telephones: Telephone Service

General 
Telephones are installed in all Institute offices and departments and should be used for institutional business transacted by employees of the institution. Personal business of any nature must be limited except in cases in which schools/departments have made special arrangements. A few pay telephones are located at various places on campus for use of students, faculty, staff and the public. Personal cell phones are preferable for conducting personal business. These calls should be made during lunch and rest periods.

Telephone numbers and extensions of Institute personnel are provided in the Phone Directories which are available in each school/department. Information on the use of our telephone and an Earthquake/Disaster Preparedness and Survival Guide is also provided in the Phone Directory. The Office of Public Affairs is responsible for printing the telephone book.

Switchboard 
The Institute's switchboard is located on the third floor of the main building. The console (switchboard) attendant(s) is available for any assistance on telephone calls during normal working hours. After hours the control of the switchboard is transferred to the Security Office.

To Report Telephone Trouble 
In case of telephone problem, the office manager of Facilities Management should be called by dialing 7807 and describing the problem. We utilize an outside telephone maintenance company and they will only respond to an authorized individual. Any telephone problem that occurs after hours and during weekends should be reported to Security by calling 2114.

School/Department Billing 
Outgoing telephone calls for each school/department are recorded and charged to the applicable school/department by the Accounting Office. Detailed and summary telephone calls are sent and charged to each school/department on a monthly basis.

Telephone Installations 
A request for a new telephone installation or a request to change an existing office telephone installation may be made by completing a Facilities Management work order and sending it to Facilities Management.

Employee Office Changes 
New staff members will be reported to the console attendant by the Office of Human Resources. New faculty members will be reported to the console attendant by their school. Members who change extensions should report their change to the console attendant.

Threat Assessment Team & Reporting Threats Procedure Policy

I. Overview

The purpose of the California Institute of the Arts’ (the “Institute”) Threat Assessment Team (TAT) is to provide a rapid response to heightened levels of imminent threats and concerns of violence. TAT is activated once the CARE, or any member thereof, identifies a potential threat to the safety of students, faculty, staff, visitors, or the campus itself, or once TAT is notified of such threats from any member of the Institute community or the general public. TAT handles the most escalated and imminent threat incidents and cases. While TAT and CARE often work in tandem with one another, TAT’s jurisdiction is narrower than that of CARE. Similarly, while TAT may work in tandem with the Institute’s Title IX Coordinator and the Institute’s Student Conduct Officer, its jurisdiction is narrower.

The Institute’s TAT is comprised of a subset of members of the CARE Team, CalArts administrators, and/or legal services. The configuration of the team is specific to the incident and the expertise relevant to the threat. The team monitors individuals who may be exhibiting escalating destructive behaviors that may challenge the wellbeing of the community. When it is determined that a credible threat may be present, the team will activate the Threat Assessment Plan and determine whether outside resources should be recruited to assist.

This document identifies the TAT, described reporting mechanisms, and gives guidance on recognizing and preventing threats.

II. The Institute’s TAT Team

The TAT team may include, but is not limited to, representives from Facilities Development & Management, Campus Safety, and Student Affairs.

III. Information and Management of a Threat Assessment Case

The Institute community and third parties can report a concern by the following mechanisms:

1. Call Campus Safety at 661-222-2702 (ext. 2222 from a campus phone).

2. CARE Report submission at https://calarts- advocate.symplicity.com/care_report/index.php/pid597328

3. Direct contact to a TAT Team member.

***In an emergency requiring immediate response, dial 911.***

It is imperative to the functioning of the TAT that any report received by an individual Team member be distributed to all Team members. It is every Team member’s responsibility to forward any report or potential report to the Chair of the Team.

Reporting Steps

This section is intended to provide guidelines to TAT once a report is received from an Institute community member or concerned third party. It is always expected that the TAT will adapt the guidelines to a specific situation, and the direction of the TAT Chair and additional TAT members.

Step 1: If the report is referred to the Team, the Team will meet to discuss, investigate, assess, and determine an action plan.

Step 2: The Team will assess the level of danger through various threat assessment tools, including the NaBITA Risk Rubric.

Step 3: Formulate an action plan and intervention, if possible.

Step 4: Involve other offices, staff, and resources, if appropriate.

Step 5: Develop a safety plan to resolve the conflict.

Step 6: Refer the subject to counseling or outside mental health services, as needed.

Step 7: Refer the subject to disciplinary process, as needed.

Step 8: Continue to monitor and follow up until the case is resolved or closed.

The TAT shall maintain confidential records for all threat assessment cases and all follow-up and reports that derive from threat assessment proceedings, to the extent possible. These records will be entered in a secure, protected, and searchable database that will have the capacity to monitor ongoing cases and provide longitudinal follow-up and assessment.

IV. Threat Assessment Plan

A standalone Threat Assessment Plan has been developed to provide guidelines for threat assessment and define the roles of TAT members. The team will develop intervention and support strategies and offer case coordination. The team will regularly review and assess these situations and recommend action in accordance with existing Institute policies. The Threat Assessment Plan serves as a model procedure for threat assessment and intervention and is the foundation for TAT.

V. Recognizing Threats & Threat Prevention

The Institute promotes a safe and secure environment in which to learn and work by prohibiting threats or acts of violence by or against members of the Institute community. The Institute prohibits threats and acts of violence on any and all Institute properties (whether owned, leased, or operated), within Institute facilities, on or off campus (where appropriate). In addition, the Institute prohibits threats or acts of violence at any Institute-sponsored event; while engaged in Institute business, educational, performance or production; and while traveling in Institute vehicles. The Institute will also evaluate any conduct that occurs off-campus, outside of work, or outside the above-listed activities, when that conduct may impact health and safety of the Institute, student(s), faculty, or staff. The Institute reserves the right to take strong and preventive measures to prevent violence before it occurs.

A. Identifying Risks/Threats

A threat is an expression of an intent to cause physical harm to someone. The threat may be expressed/communicated behaviorally, orally, visually, in writing, electronically, or through any other means; and is considered a threat regardless of whether it is observed by or communicated directly to the target of the threat or observed by or communicated to a third party; and regardless of whether the target of the threat is aware of the threat. Threats may be direct (“I am going to beat you up.”) or indirect (“I’m going to get them.”).

Threats include, but not limited to, the following:

• Intentionally causing physical injury to another person;

• Engaging in behavior that creates a risk of physical injury to self or another person (e.g., stalking);

• Possessing or brandishing or using a firearm, weapon, or other device in violation of law or Institute policy;

• Intentionally damaging property;

• Threatening to cause injury to self or another person or to damage property; and/or

• Other conduct prohibited by law or Institute policies.

The following is not an exhaustive list, but provides examples of concerning behaviors or situations:

• Unusual or abrupt changes in behaviors or patterns;

• Extreme reaction to a loss or traumatic event;

• Preoccupation with weapons, violent events, or persons who have engaged in violent acts;

• Uncharacteristically poor performance, grooming, or affect;

• References to harming others or planning a violent or destructive event;

• Evidence of depression, hopelessness, or suicidal thoughts/plans;

• Inappropriate responses such as prolonged irritability, angry outbursts, or intense reactions;

• Strained interpersonal relations, isolating behaviors, or low self-esteem;

• Following or stalking, in person or electronically; and/or

• Significant change in life circumstances such as loss of job or relationship.

There are many behaviors and circumstances that may indicate an increasing risk for violence, significant disruption to others, or that the person is in need of assistance. Violence profiles list personality traits and behaviors associated with those who have used violence. Identifying at-risk characteristics can bring attention to a troubled individual or may suggest that the possibility of violence exists. While few of these individuals will commit violence, they should be closely monitored when several of the following behaviors accompany one or more of the personality traits.

Stressors

• Drug/alcohol abuse
• Extreme paranoia/suspicion
• Mental health issues
• Recent attacks to self-esteem
• Recent problems at home/school/work
• Social isolation

Behaviors

• History of aggression/violence/bullying
• Specific/detailed threats to harm another
• Destruction of personal and/or school property
• Recent attempts to secure weapons
• A pattern of poor interpersonal relationships
• Recent attempts/talk of suicide
• Involvement with hate groups or criminal gangs
• Frequently angry, easily frustrated

Preventing a Crisis

Violence prevention is best accomplished by interrupting the process. Maintaining a healthy campus environment and addressing minor violations of policy, lowering the risk of aggressive responses, and increasing the possibility of peaceful solutions.

Recognizing early warning signs can alert us that the process of violence may have begun and provide the opportunity to intervene before an individual becomes committed to violence.

Resources and Support for Impacted Community Members

The Institute strives to support community members impacted by threats or acts of violence, directly or indirectly by:

• Referring affected members to appropriate Institute and community resources, such as law enforcement, health care facilities, counseling services, etc.
• Providing supportive measures such as, additional time to complete assignments, Campus Safety Escort referral to Employee Assistance Program (EAP), etc.
• Cooperating with law enforcement and prosecutors in accordance with federal and state law.

Campus Resources Campus Safety

For Assistance 24 hours a day/7 days a week Department of Campus Safety, Room D100 (661) 222-2702

Confidential Student Resources

Confidential On-Campus Counseling Services
https://calarts.edu/life-at-calarts/support-and-advocacy/health-and- wellness/counseling

24/7 crisis counseling line dedicated to CalArts students only.

This is free and can be called from anywhere in the U.S. at 855-364-7981.

Student Health Services

Room D208 661-253-7830

Off-Campus Confidential Resources (for staff and faculty): Employee Assistance Program

Guardian Life EAP (888) 482-7342
https://www.guardianlife.com/eap

Transfer Credit and Credit by Examination: Credit by Examination

California Institute of the Arts grants credit toward the Bachelor of Fine Arts degree for successful completion of examinations in the Advanced Placement Program of the College Entrance Examination Board and for examinations for the International Baccalaureate Diploma.

Students presenting scores of 3 or better on AP exams are granted 4 semester units toward the Critical Studies requirement for each examination in the Humanities or Sciences as they relate to Critical Studies requirements.

Students scoring 4 or better on International Baccalaureate Higher Level exams will be granted 4 semester units toward the Critical Studies requirement for each examination in the Humanities or Sciences as they relate to Critical Studies core curriculum requirements. A maximum of 38 semester units will be allowed for transfer toward the CalArts Critical Studies requirements.

CRITICAL STUDIES

Critical/Intellectual Skills credit

• AP English Language and Composition 

Computing & Research Skills credit

• AP Computer Science A 

Humanities credit

• AP English Literature and Composition 

Social Science credit

• AP Comparative Government and Politics
• AP European History
• AP Human Geography
• AP Psychology
• AP United States Government and Politics
• AP United States History
• AP World History 

Science & Math credit

• AP Calculus AB
• AP Calculus BC

• AP Statistics
•  AP Biology
• AP Chemistry
• AP Environmental Science
• AP Physics B
• AP Physics C: Electricity and Magnetism
• AP Physics C: Mechanics
• AP Physics 1
• AP Physics 2

Metier Studies/Other Metier Studies credit

•  AP Art History 

Critical Studies Elective credit

• AP Macroeconomics
• AP Microeconomics
• AP Chinese Language and Culture

• AP French Language and Culture
• AP German Language and Culture
• AP Italian Language and Culture
• AP Japanese Language and Culture
• AP Latin
• AP Spanish Language and Culture
• AP Spanish Literature and Culture

NON-CRITICAL STUDIES

Studio credit

• AP Music Theory
• AP Studio Art: 2-D Design
• AP Studio Art: 3-D Design
• AP Studio Art: Drawing

Transfer Credit and Credit by Examination: Transfer Credit

General Policy

Transfer credit is considered for acceptance toward a CalArts degree only when:

1. It was earned at a postsecondary institution accredited by a regional accrediting agency or a foreign postsecondary institution recognized by its national government.
2. An equivalent grade of A, B, C or Pass was earned.

Credit toward the Major

The CalArts Registrar’s Office will conduct an evaluation of previous education and training and will grant appropriate credit in accordance with Institute policies. The decision on year level placement at the time of acceptance is made by a faculty committee in each of the Institute’s schools, based on portfolio or audition, and may not exceed a level that can be substantiated by acceptable transfer credit. The schools are not obligated to recognize transfer credit in the major area when determining year level of acceptance.

Transfer Credits and Critical Studies

CalArts accepts postsecondary transfer credits from regionally accredited colleges and universities and will accept equivalent courses for curriculum requirements in Critical Studies. A maximum of 38 semester units will be allowed for transfer toward the CalArts Critical Studies requirement.

Students with previous bachelors degrees who are accepted at the BFA level will be required to complete at least 8 semester units of CalArts Critical Studies credit in order to obtain a BFA degree from CalArts. All other students will be required to complete at least 8 of the required 46 semester units of Critical Studies credit at CalArts. See the Critical Studies section of the Course Catalog for specific details.

Limitations on Units Accepted Toward Critical Studies

1. Religious Studies: Critical Studies accepts for transfer credit historical, philosophical and literary studies of religion and the Bible. We do not accept courses in religious studies that represent interpretations of a particular church or sect.
2. Business Courses: We will give credit for courses that combine business and the arts, as these are equivalent to our Survival in the Arts courses. 
3. Foreign Languages: We will accept elective credit toward the Critical Studies requirements for foreign language courses. 
4. Applied Sciences: Generally we proceed on a course-by-course basis in allotting transfer credit to the applied sciences such as courses in the areas of engineering, electronics and computer science. Through course descriptions and syllabi we wish to be assured that there is a significant scientific or quantitative component to the course for which credit is given.
5. Speech/Oral Communication: Courses that highlight oral communication in conjunction with critical thinking and evidenced based reasoning are accepted. Through course descriptions and syllabi we wish to be assured that there is a significant and sustained critical thinking within the courses for which transfer credit is awarded. 

Credit for Summer Courses or Concurrent Enrollment

CalArts generally accepts credit earned by a currently enrolled student if the credit is earned at a regionally accredited postsecondary institution and otherwise meets transfer criteria. Students must consult with the Dean of the School of Critical Studies and/or the Registrar prior to enrollment in outside courses for which Critical Studies credit is expected. Consultation with the Dean and/or the Registrar will ensure that course choices of the student are consistent with our requirements and will serve the student in fulfilling those requirements. Transfer credit is not guaranteed unless prior approval of the Dean of Critical Studies and/or the Registrar has been obtained.

Leave of Absence

Credit for work done at a regionally accredited institution while the student is away on official leave of absence may be given under the following circumstances:

1. When prior approval for proposed course work is granted by the Dean of the School of Critical Studies and/or by the Registrar; 
2. When the student has submitted an approved Leave of Absence form to the Registrar’s Office; and 
3. When an official transcript of course work completed is provided, certifying the credit earned.

Travel: Approved Drivers for CalArts' Vehicles

All Institute personnel (students, staff and faculty) who wish to receive insurance clearance to drive CalArts' vehicles for Institute business only must request permission to apply from the appropriate dean or department head. In order to become a CalArts Authorized Driver you must do the following:

1. Bring a current copy of your Department of Motor Vehicle driving record to the Facilities Management office – room D -100.*

2. Your DMV  record will be reviewed by CalArts insurers, If approved:

• You will be required to take a short van-driving course
• Fill out CalArts Auto Safety Policy forms

Once you have completed the steps above you will be added to the CalArts Authorized Driver list.

*Please check with your school/program/department regarding a reimbursement policy.

3. Applicants with a California driver's license must then go to the Department of Motor Vehicles (DMV) and request a copy of his/her driving record for insurance purposes. The fee is approximately $5 and the copy of the record is usually available the same day. 

4. Applicants with an out-of-state driver's license must obtain a copy of their driving record from the department of motor vehicles in their state. This can usually be done by mail or the Internet. 

5. This driving record along with the approval slip are then taken to the Office of the Vice President for Administration. 

6. The applicant will receive and must complete a "CalArts Driver Questionnaire" which will be turned in to the Facilities Office along with the DMV driving record and application to become an approved driver. To be approved a driver must have at least two years driving experience. 

7. The driving record will be reviewed and the individual will be advised if his/her driving record is acceptable to our insurance carrier. If the record is approved, the appropriate offices will be advised by memo and the applicant will also receive a copy of this memo. 

8. The individual is then eligible to reserve and check out Institute vans for Institute business and/or an academic project.

Travel: Expense Report

To facilitate the submission of expense reports for necessary travel and entertainment expenses, the Expense Report (available online on The Hub) is to be used. Please indicate all expenses on this report, whether covered by a cash advance, billed directly to the Institute or paid for by out-of-pocket. Be sure to indicate under "Budget to be charged" the full budget account number to be charged. If more than one budget is involved indicate the dollar share after each budget account shown.

Travel: Student Recruiting

A separate budget has been established for student recruiting and is administered by the Admissions Office.

When travel is undertaken which involves student recruiting, those expenditures require prior approval of the Admissions Officer, and all outlays must be covered by expense vouchers.

Travel: Travel Policy

I. GENERAL

It is the policy of the Institute that all reasonable expenses for official travel shall be reimbursed in accordance with the guidelines set forth below. It is recognized that exceptions will be necessary from time to time and these should be cleared, in advance if possible, with the Vice President for Administration or his/her authorized representative.

II. TRAVEL FOR PURPOSES OF RECRUITMENT
If travel is being done for the purpose of recruiting students and the expense will be paid from the Admissions budget then the Admissions Office is to coordinate the booking of airline tickets, hotel reservations, and rental cars as applicable.

III. TRANSPORTATION
1. Airplane: economy (or other intermediate class) should be used. Ticket stubs should be attached to the request for reimbursement.
2. Automobile: travel by private auto is reimbursable at the standard mileage rate of $ .54 per mile provided such total reimbursement does not exceed equivalent air coach fare or other reasonable available transportation. Necessary extra costs for food and lodging while in route are not reimbursable if the traveler is reimbursed on a mileage basis in preference to air travel or other public transportation.
3. Rental Automobiles: rental autos may be used when such rental is more advantageous to the Institute than the use of taxis or other means of transportation. Advance reservations for compact automobiles should be requested. (When a compact rental reservation has been made and none is available rental agencies usually will provide a standard vehicle at a compact rate.) Faculty and staff traveling on Institute business do not need to purchase the property/loss damage insurance offered. However, there is a $500 deductible if this insurance is not taken.
4. Taxi Service: fares including reasonable tips are allowable if no other reasonable public transportation is available. Airport shuttle (such as "Flyaway," etc.) bus service is recommended.

IV. SUBSISTENCE EXPENSE
1. Meals: meal expense should be claimed only when there is an actual meal expense (e.g., not when the meal is on an airplane, at a meeting where the registration covers the cost of meals, etc.).

A flat daily meal expense of $50.00 may be claimed without receipts.

Actual expense for meals and tips is reimbursable at a maximum cost, in cities other than shown below, as follows:
Breakfast $10.00/person
Lunch $15.00/person 
Dinner $25.00/person
Total per day $50.00/person 

In Atlanta, Boston, Chicago, Dallas, Honolulu, Houston, Los Angeles, New York, Phoenix, San Diego, San Francisco, Seattle and Washington, DC the maximum cost is as follows:
Breakfast $ 20.00/person
Lunch $ 30.00/person 
Dinner $ 50.00/person
Total per day $100.00/person 

2. Hotel: actual reasonable hotel expense when supported by vouchers is reimbursable. (No maximum is established since it is recognized that reasonable expense differs according to the size of the city and area of the country.)

3. Other Necessary Miscellaneous Expenses: reimbursement is provided if properly explained and if supported by vouchers for expenses in excess of $15.00. These expenses include such things as special fees for foreign travel, costs of obtaining passports and visas, rental of office machines, registration fees at conferences, conventions, etc. Personal telephone calls will be reimbursed but must be kept to a minimum.

V. ADVANCES
A cash advance equal to estimated out-of-pocket costs may be requested. At the conclusion of the trip, all expenses must be itemized with the cash advance indicated as an offset to the total expense.

Tuition and Fees Refund Policy for Fall and Spring Only

Students who are admitted and register for classes at California Institute of the Arts are financially responsible for fees and charges associated with those classes. Students who officially withdraw from ALL courses or take a leave of absence during the first four weeks of a semester will receive a tuition refund in accordance with the following schedule.

Students are responsible for any outstanding balance remaining after tuition adjustments. If you are receiving financial aid, your leave/withdrawal may affect your financial aid for the current and/or future terms. 

Leave of Absence Form Withdrawal Form 

Official notice received before classes begin	100%
Official notice received within the first week of classes	90%
Official notice received within the second week of classes	75%
Official notice received within the third week of classes	50%
Official notice received within the fourth week of classes	25%
Official notice received after the fourth week of classes	0%

*Official notice is the date a withdrawal or leave of absence form is received by the Office of the Registrar.

Tuition and Fees Refund Policy for Fall and Spring Only.

• Required fees and course fees are non-refundable.
• Refunds will be issued for complete withdrawal or leave of absence based on the above schedule. No refunds will be issued for a change in mode of instruction.
• In direct correlation with the tuition refund policy, CalArts institutional scholarships/grants will be calculated according to the same percentage(s) as the tuition being charged/refunded to students who, for any reason, take an official Leave of Absence or Withdraw from the Institute, following the start of an academic term.

Tuition Remission

Eligibility – Children and Spouse

A. Employees with five years of employment at CalArts are eligible for tuition remission for family members. Employees must work at least 50% time for all five years in order to apply. Eligibiliy will commence the first semester after five years of employment.

Employees eligible are as follows:

1. Regular Faculty
2. Technical Faculty
3. Regular Staff

Employees on unpaid leave are not eligible.

B. Tuition remission is limited to one family member per employee, which can be:

1. A child**
2. A child from a spouse's previous relationship (stepchildren)**
3. A child of a domestic partner**
4. A spouse
5. A domestic partner
   **Children, as defined by this policy, must be legal dependents for federal income tax purposes.

C. Tuition Remission for a spouse; a child from a spouse's previous relationship; a domestic partner; and a child of a domestic partner are subject to a waiting period of three years from the date of the marriage or proof of three years of domestic partnership.

Deadline

Tuition remission requests must be received in writing by the Provost no later than the last day of the fall semester for the following academic year (this applies to both Fall and Spring enrollees). This applies to both new requests and requests for renewal. Late requests will not be honored.

Application

Tuition remission is not subject to your application for financial aid. If you desire any other form of financial aid, such as Subsidized or Unsubsidized Stafford Student Loans, Federal Perkins Loan, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Pell Grant, Federal Work Study, California State Scholarship Grant (CalGrant) or CalArts scholarship funds, you must apply through the Office of Financial Aid and complete the FAFSA according to established Institute guidelines. If institutional (CalArts) financial aid funds are received in excess of tuition, the tuition remission amount will be reduced (Total, combined institutional aid and tuition remission may not exceed tuition charges).

Amount of Tuition Remission

A. The amount of tuition remission is based on the number of years an employee has worked for CalArts. Full-time employees are eligible for tuition remission as follows:

• 6-7 years of employment: 25% of tuition
• 8-9 years of employment: 50% of tuition
• 10 or more years of employment: 75% of tuition

The maximum amount of tuition remission available to any eligible family member is 75% of tuition.

B. Part-time (based on FTE) employees will be eligible for a prorated amount of tuition after applying the above percentage for years of service.

Maximum Duration of Tuition Remission

A. Undergraduate

• Enter as BFA 1 -- 8 semesters
• Enter as BFA 2 -- 6 semesters
• Enter as BFA 3 -- 4 semesters
• Enter as BFA 4 -- 2 semesters

B. Graduate

• Enter as MFA 1 -- 6 semesters (or maximum number of semesters normally required for a degree)
• Enter as MFA 2 -- 4 semesters (or maximum number of semesters normally required for a degree)
• Enter as MFA 3 -- 2 semesters

Limitations

A. Tuition remission is limited to one degree at CalArts. Family members are not eligible for a second degree.

B. Tuition remission is limited to one family member, child or spouse/domestic partner (e.g., multiple children of an employee are not eligible).

C. All tuition remissions are granted for one year at a time. Requests must be renewed annually.

D. The continuation of the Program, as well as the benefits level and/or eligibility requirements are subject to change at any time.

Admissions Procedures

Regular admission procedures must be adhered to in all instances.

Taxation

Graduate
Graduate tuition remission is taxable to the employee receiving the tuition benefit. The amount of tuition benefit is subject to withholding taxes pursuant to current tax law, including personal income tax, FICA (social security), and state disability.

Understanding of CalArts Promotional Use of Student Name, Image, and Creative Work

I understand that the CalArts Office of Communications is responsible for initiatives promoting the Institute and its educational and artistic programs, and that, in the course of doing so, this office may engage in the following:

Vandalism Policy

CalArts will respond in one of the following ways to individuals who are found to have committed vandalism on campus:

1. Non CalArts students will be referred to local law enforcement officials.
2. CalArts students who are caught vandalizing will be notified that they will be fined. Campus Safety officers will explain this to the student once they have confirmed the student’s name. The incident report will be distributed to administration. A bill will be generated by Facilities based on the time and materials needed to repair the vandalism. That bill will be given to the Accounting Office for collection. The Vice President for Student Experience may follow up with additional disciplinary action.
3. If the student is identified at a later date, the investigation and mediation will be handled by the Vice President for Student Experience. The bill for repair will be determined by Facilities and given to the Accounting Office for collection.

Veterans Administration Yellow Ribbon Program

California Institute of the Arts is a proud participant in the Post 9/11 GI Bill® Yellow Ribbon Program for the 2022-2023 academic year. The Yellow Ribbon Program is a provision of the Post-9/11 Veterans’ Educational Assistance Act of 2008. To obtain general information and eligibility requirements for the Yellow Ribbon Program, visit the Veterans Administration website here.

CalArts Yellow Ribbon Policy

CalArts has pledged to contribute a maximum of $9000 in scholarship/grant funds for tuition and fees to an unlimited number of eligible students each year. The CalArts contribution is first met by institute scholarship/grant funds from your program. If scholarship or grant funds do not meet the $9000 maximum, the Institute will make up the difference in matching grant funds. This amount is then matched by the Veterans Administration.

How to Apply

1. Apply for Financial Aid at CalArts
   Students who qualify for the Yellow Ribbon Program must apply for financial aid with the CalArts Office of Financial Aid no later than March 2nd each year of attendance at http://calarts.edu/financial-aid/apply-financial-aid
2. Submit Letter of Eligibility
   If approved by the VA for the Yellow Ribbon Program, the student will receive a Letter of Eligibility mailed directly from the Department of Veterans Affairs. The student must submit this document to the VA Advisor at CalArts (located in the Office of the Registrar) immediately upon receipt. Students who submit Letters of Eligibility after registration will not qualify for Yellow Ribbon benefits until the following semester. 
   http://www.gibill.va.gov/GI_Bill_Info/CH33/YRP/Yellow_ribbon.html

Please note that participation in the Post 9/11 GI Bill® Yellow Ribbon Program is subject to annual approval by CalArts administration.

Withdrawal from the Institute

Withdrawal Form 

Any non-graduating students who terminate their enrollment at CalArts during or at the end of any semester must complete a Withdrawal form in the Office of the Registrar.

Students who choose to formally withdraw during the Add/Drop period will have all in progress courses dropped from their transcript.  Students who formally withdraw during the Withdrawal period will be assigned “W” notations for all in progress courses.  Students who withdraw after the Withdrawal period or after the end of the semester will receive the grades assigned by their faculty.  Students who fail to enroll from one semester to the next, or who do not return from an approved leave as expected, will be automatically withdrawn from the Institute by the Office of the Registrar.

Students who have withdrawn from the Institute may request readmission by submitting a new application through the Admissions Office.  It is at the discretion of the School and Program to determine specific portfolio requirements for individual students requesting readmission; Schools are not required to readmit withdrawn students.  In order for transfer credit to be applied to the CalArts degree, transcripts for all work completed since leaving CalArts must be presented at the time of readmission.

All withdrawn students readmitted to the Institute will be subject to current policies governing degree requirements and catalog rights.  Students who withdraw while on academic warning or probation must meet the terms of their warning or probation, if readmitted.

Administrative/Unofficial Withdrawal

An “unofficial withdrawal” occurs when a student stops attending all classes and stops participating in any academic activities beyond the date they last attended classes. Students may be administratively withdrawn from the Institute in cases where their non-attendance (unofficial withdrawal) has been confirmed by all currently assigned faculty. The decision to administratively withdraw a student is made by the Vice President for Student Experience (or designee), in collaboration with the student’s School and the Registrar.

Procedures

1. Determination of Actual Unofficial Withdrawals

Faculty and/or Mentors can submit Care Reports for students who have ceased attending classes or participating in academic activities, and/or contact the Director of Care and Well-being or Office of the Registrar directly. The Director of Care and Well-being in partnership with the Registrar, will conduct an attendance audit with the faculty and School. The student’s last date of attendance will be confirmed by the Registrar, and the student will be administratively withdrawn.

B. Determination of Potential Unofficial Withdrawals

At the end of the semester/session when final grades have been recorded, the Office of the Registrar will run a report to identify students whose grades for the term are all NC, I or a combination of NC, I, and W grades. At the end of the semester the CalArts Financial Aid staff will review the list and evaluate each student to determine whether the student should be considered to have unofficially withdrawn. Follow up with the faculty and/or Registrar may be required to determine whether or not a student ceased attendance in all classes.

C. Last Date of Attendance

1. The last date of attendance for W grades is generally the withdrawal date. When a NC grade is recorded, the faculty must supply the last date of attendance.
2. Faculty are to participate in the Registrar’s attendance audit. This allows the registrar to maintain accurate records while complying with federal financial aid requirements.

Unless otherwise specified by the Vice President for Student Experience (or designee), any decision to administratively withdraw a student will take immediate effect. However, this decision is subject to automatic review within seven days by the Provost (or designee), including the Institute Diversity Officer.  Should students choose to challenge the administrative withdrawal decision, they may do so through the Student Grievance Procedure, but the initiation of a grievance will not delay the effective date of the withdrawal.

Students who are administratively withdrawn may pursue readmission under the same guidelines detailed above.

If you need to withdraw from all of your classes, you should to speak to a financial aid advisor before doing so to determine how it may affect your financial aid and your Satisfactory Academic Progress. If you have any questions about your Title IV program funds, contact the CalArts Financial Aid Office.

Treatment of Title IV Aid When a Student Withdraws

Unofficial Withdrawals and how it impacts your Financial Aid

Per federal regulations, schools are required to review students who received federal financial aid and did not pass any classes. An assessment must be made to determine whether the student earned the non-passing grades while attending classes or stopped attending classes but did not officially withdraw. Students who stopped attending classes may be required to repay a portion of the federal financial aid for that semester. If it is determined that a student never began attendance in some or all classes, aid may be canceled completely. The review process must be completed within 30 days after the end of each semester.

If a student follows Institute procedures and withdraws, they will have an official withdrawal date and their financial aid refund calculation will be completed according to the CalArts Return to Title IV policy.

At the end of each semester, all federal financial aid recipients who receive no passing grades will be reviewed to determine if the non-passing grade was earned while attending or due to no longer attending class. The CalArts Financial Aid office receive the Last Date of Attendance from the Registrar to determine how much aid needs to be returned.

Any refund owed to a federal financial aid program is the student's responsibility and will appear as a charge on the student's next CalArts bill.

The bottom line is to make sure you attend and participate in your classes! If you have any concerns about your courses please be sure to contact your academic advisor.

This policy is in accordance with Federal financial aid regulations published in the November 1, 1999 Federal Register, volume 64, number 210, section 668.22 and DCL GEN-04-03 Revised published November 2004.

 

Workplace Security Policy

As an Institute we are firmly committed to providing a workplace that is free from acts of violence or threats of violence. Although some kinds of violence result from societal problems that are beyond our control, we believe that measures can be adopted to increase protection for employees and to provide a secure workplace.

In keeping with this commitment, we have established a strict policy that prohibits any employee from threatening or committing any act of violence in the workplace, while in duty, while on Institute-related business, or while operating any vehicle or equipment owned or leased by the Institute. This policy applies to all employees, including faculty, department heads, supervisors, and non-supervisory employees. In order to achieve our goal of providing a workplace that is secure and free from violence, we must enlist the support of all employees.

Compliance with this policy and the Institute's commitment to a "zero tolerance" policy with respect to workplace violence is every employee's responsibility. Employees are required to report any incident involving a threat of violence or act of violence immediately to their supervisor or, if they prefer, the Director of Human Resources. The supervisor must report the matter immediately to the Director of Human Resources who will investigate the matter and take appropriate corrective action. This may include imposing disciplinary action upon any employee who violates this policy, up to and including immediate termination. If employees become aware of any workplace safety hazards or identify methods of increasing security in the workplace, they should report that information to their supervisor or the Director of Human Resources as well. Employees are required to report violations of this policy, including any incidents involving actual or threatened violence. They may do so without fear or retaliation of any kind. If you have any questions concerning this policy, please feel free to contact the Director of Human Resources at your convenience.

Workplace Violence

The Institute is committed to providing a violence-free workplace for its employees. The Institute prohibits actual or threatened violence by employees against co-workers, students, faculty, visitors, vendors or anyone doing business with the Institute. The policy is also intended to promote workplace security by addressing situations in which visitors or any other persons who are either on our premises or have contact with employees in the course of their duties threaten or commit violent acts against them.

Security and safety in the workplace is every employee’s responsibility. Verbal or physical threats of violence are serious and must be reported immediately to your supervisor and the Director of Human Resources. When an employee becomes aware of an imminent act of violence, a threat of imminent violence, or actual violence, emergency assistance must be sought immediately by calling Campus Safety at ext. 2222 or if necessary, by calling 911.