Institute Affairs: Use of Institute Vans
The Institute owns a few vans which are available for use for Institute academic projects, organized recreational purposes sponsored by the Institute and for individual student projects approved by their school. Due to the limited number and the extensive use of the vehicles, van trips are limited to Los Angeles, Ventura and Orange Counties. Vans cannot be kept overnight without the prior approval of the Vice President for Administration. Vans are to be driven on paved roads only. No off road driving is permitted. Passenger vans and cargo vans are reserved through the Facilities Management Office. The procedure is as follows:
1. All drivers must be approved by our insurance carrier through the office of the Vice President for Administration. See Section 4, Page 48, Policy 188.8.131.52, "Approved Drivers for CalArts’ Vehicles" for the procedure.
2. A passenger van should be requested by Work Order one week in advance through the Facilities Management office. No school/department can reserve more than three passenger vans for any particular day unless one week prior to the date there are vans that have not been reserved. At that time extra vans can be reserved. The driver of the vehicle is responsible for damages arising from driver or occupant negligence.
3. The use of cargo vans must be prearranged with Facilities Management and a Work Order covering the use of the cargo van prepared by the individual's school or department is required. The driver of the vehicle is responsible for damages arising from driver or occupant negligence.
4. Capacity restrictions apply to all vans and it is important to check on this prior to reserving a van. Problems or concerns should be written down on the mileage form when the vehicle is returned to campus. Contact the Facilities Management office for any further information.