Student Key Procedure
I. Overview
The purpose of the California Institute of the Arts’ (the “Institute”) Student Key Procedure is to streamline the procurement of keys, save time and create greater security on campus.
Many students will need personal keys for practice rooms, studios, galleries and classroom use throughout the semester or school year. The procedure outlined below is designed to make the process for requesting, cutting, and dispensing keys as seamless and as safe as possible.
II. Procedure
- Students must pay a $15 deposit for each key. They will need to show their yellow receipt BEFORE the key can be requested through the work order system. Administrators will need to keep a spreadsheet of all student key needs that includes the acknowledgement of key deposits made. [Please include preferred names]
- Once the deposit is made, the deposit will “roll-over” with each new school year. When the students graduate or leave CalArts, they will be expected to return their key(s). At that time, the student will be reimbursed the $15/key deposit for each key.
- If the key is not returned, the student will be charged $100.
- If a key is lost at any time during the year, the student will be charged a $100 re-key fee.
- With each new school year, returning students will need to “exchange” their old key for their new key. Students must be instructed to hold onto it until the new one is issued.
- Key requests can be made for returning students who have previously paid the deposits. Administrators must note this on a spreadsheet.
- Please inform the student that keys will take up to five business days from the date of the request.
- Facilities Management will notify school administrators if keys are not picked up within four weeks.