Accounting: Check Requests and Processing Time Requirements

The Check Request form is designed for school/department use in requesting the issuance of checks. Its use is limited to disbursements not normally processed through the usual purchasing procedures or payroll.

Types of disbursements will include, but is not limited to:

  • Expense Reimbursements- Students, Staff & Faculty
  • Travel Advances Reimbursement of Travel and Entertainment Expenses 
  • Honorariums 
  • Consultant Fees 
  • Visiting Artists 
  • New Vendors 
  • Vendors not regularly used

If you have any questions, please contact the Accounting Office. This is the only form you will need to use. Please fill in all required information and attach any supporting documents before forwarding the completed and approved paperwork to the Accounting Office. If supported documents are to be included with the check, a copy of that supporting document(s) is to be made as backup for the Accounting Office.

Check requests are processed on Tuesdays and Thursdays.

Cut off times for turning in approved check requests will be:

  • Tuesday Check Run: Prior Friday by Noon or Thursday by Noon on summer schedule
  • Thursday Check Run: Prior Tuesday by Noon
If Incoming Day Is:   Check Run Day Is: 
Monday Thursday
Tuesday Thursday
Wednesday Tuesday
Thursday Tuesday
Friday Tuesday

*Check Pick-Up Time is 3 pm

Cut Off Dates for Invoice Check Runs:

The 5th of the month for the 10th check run. 
The 20th of the month for the 25th check run.

*These dates may be moved up depending where weekends or holidays fall on the calendar.

Policy Category: